What You Can Claim
For capital work supported on a Standard Cost basis, you may claim for the area/length/quantity actually produced and cannot exceed the quantities indicated in your Schedule of Works. You must not claim for work that has not been done.
Claims for Standard Costs can only be made for Capital Items which are available for the Option(s) approved in your Proposal. If you are unsure of the Standard Cost Capital Items available for a particular Option, please see the Option guidance.
There is no restriction on the proportion of the cost of your Proposal which is made up of capital items. Some Proposals may comprise capital items only.
You cannot make a claim for any item which is not approved in your contract.
You cannot make an interim claim for a Standard item. For example, if you have one line in your contract for 500m of fencing and you have erected 500m of fencing then all 500m must be claimed on one form. You cannot claim for 300m on one form and 200m on another form at a later date. Therefore if you do have items such as fencing or hedging where you are completing the items in instalments, you must wait until the item has been completed before claiming.
When to claim
The claim year for capital items that are scheduled on the approved contract for 2013 will run from 1 January 2013 to 28 February 2014.
You can only claim payment in the year stated in your Schedule of Works (SoW). If the SoW states, for example, that an item will be claimed in 2013, then the claim should be submitted by 28 February 2014. If you find that you are going to be unable to submit your claim by 28 February 2014 of the year stated in your SoW then you must write to us requesting a variation in order to make a change to the scheme year. Variations will only be approved in exceptional circumstances and there is no guarantee that your request will be approved.
Claims for grants relating to interest rate relief for Setting Up Young Farmers must be supported by a statement from the lending institution setting out the capital and interest payments. This statement may be calculated to end November 2013 to allow you to meet the claim deadline of 28 February 2014.
How to claim and what to include
Claims should be submitted in paper format. The claims form is available to download and print from the Rural Priorities website. Copies are also available from your local AFRC:RPID area office.
Details should be given in the claim form about the costs for which funding is being claimed.
When Will Payment Be Made
Payments for capital items will be made on a continuous basis throughout the year, as soon as possible after receipt of a valid claim and in any case within three months of receipt of a valid claim. A valid claim is a claim that has been completed correctly with all the information necessary provided on the claim. All claims are subject to administrative checks to ensure that:
- Works claimed are suitable
- The claim matches the approved contract
- The claim form has been completed correctly and the total amount claimed entered
- If you are registered for VAT, that the claimed amounts are excusive of VAT
- The claim form is signed and dated.
Once a claim has successfully gone through all the relevant processes, you will receive payment by Bank Automated Credit System (BACS). We aim to have the payment into your bank account within ten days from the date we authorise the claim.