A claim can be either an "interim" or "final". The term "interim" applies to claims for part payment of a single item. Claims should not be described as "interim" just because you intend to claim at a later date for a different item. Interim claims can be made for Actual Cost Capital items only. They cannot be made for Standard Cost Capital.
For Actual Cost Capital items, you can make a maximum of three interim claims, totalling up to 70% of the total approved grant for that item. This 70% limit cannot include claims for labour for work you are doing yourself. Interim claims must be in the same claim year as the final claim for the item and you must provide relevant invoices. If you submit supporting documentation for more than 70% of the total approved grant for the item, we will restrict the amount we pay you to 70% of the total approved grant for the item. Any remaining cost will be paid with final year claim.
For example:
A capital item, 'Livestock accommodation', has been approved at a total cost of £90K with a grant (or intervention) rate of 60%. The total approved grant is therefore £54K (60% of £90k). An interim claim is submitted with a total grant value of £45K. We must restrict the grant paid on this interim claim to £37.8K, i.e. 70% of £54K. The remaining grant entitlement will be added to the final claim
If you wish to spread claims for capital works over more than one claim year (e.g. if the capital item is large, expensive, time consuming to complete or otherwise better split over several years), the item (e.g. a slurry store) should be split into smaller constituent parts ( to reflect the planned timescale for completion), attributed to different claim years, and this must be detailed in the approved contract. You can then submit interim claims up to 70% of the total approved grant for each constituent part you have attributed to each claim year.
You will be required to provide evidence that the interim costs claimed have been incurred and paid at the time a claim is made, for example through third-party certification by a surveyor or other professionals..
Interim claims, as they are made before work on the item has been completed, do not need to include a completion certificate. This should instead be submitted with the final claim.
If having started work on an item, you find you are unable to submit the final claim in the same year as the interim claims, you must seek a Variation to contract. This will not be standard practice and you should wherever possible seek to complete work in the scheduled year.