The Research Tendering Process
Much of the Government's social research is commissioned through competitive tendering. This is where a selected number of researchers who may have submitted an expression of interest on one or more research projects, are invited to tender for the work as set out in a research specification. The following information covers the broad principles of commissioning social research across the Scottish Government.
Due to changes in procurement legislation we are unable to fund unsolicited proposals.
Expressions on Interest
Contractors who wish to be considered for inclusion on tender lists for any of the new projects outlined in the research programmes are invited to complete an 'expression of interest' form for each project.
Invitations to Tender
An invitation to tender will be accompanied by a detailed specification describing the proposed research. The specification will usually set out the background to the requirement, the aims of the research, what contractors are expected to provide in the tender and a date for receipt of tender. The full tender process is now carried out using the electronic eProcurement Scotl@nd system. A copy of Standard Conditions which govern any research contract will also be provided.
Assessment of Tenders
Tenders will be assessed by the research manager in consultation with appropriate policy clients. Overall assessment will be concerned with value for money taking into account the quality and cost of the contractor's proposals. In particular, assessments will focus on:
- The contractor's understanding of the issues to be addressed
- Experience of previous relevant research and knowledge of the policy area
- The appropriateness of the proposed research methods, output and timetable
- Arrangements for managing the research
- The proposed costs and distribution of resources
Awarding of Contracts
The assessment of tenders normally results in the selection of a preferred tender, although the Scottish Government is not bound to accept any tender. On occasion, some researchers may be invited to make a presentation of their proposal to assist in the assessment and selection. A formal contract is then finalised between the Government and the successful tenderers. All tenderers are informed of the outcome of the tendering process in writing.