Workshops Ayr & Kilwinning The long-term strategy for the Strathclyde Police Vehicle Workshops took into account the possible future inter service working with the other emergency services and local authorities, operational demands & requirements, geographic locations and current staffing. After initial talks, research was carried out with other emergency services and Local Authorities, it became obvious that the preferred option was to utilise the offer of vehicle maintenance facilities made by the Scottish Ambulance Service at their Ayr and Kilwinning Vehicle Workshops. This would negate the need for the force to build a new Vehicle Workshop facility at Irvine, which had been planned. The Ayr and Kilwinning collaboration between Strathclyde Police and the Scottish Ambulance Service went live on 1 October 2007 and Strathclyde Fire and Rescue Service have now joined this collaboration by sending locally based light vehicles for service and repair. Approximately 120 Police vehicles are now maintained at Ayr and Kilwinning Scottish Ambulance workshops. Three employees of Strathclyde Police have been seconded to the Ambulance Service to support this partnership working. Cabinet Secretary, Nicola Sturgeon officially opened the workshop on 12 th December 2007. The benefits of the collaboration are: - Scottish Ambulance Service will increase their workshops productivity by having Police vehicles serviced and maintained at their workshops and secure employment.
This avenue of the Programme continues to run very smoothly with an excellent working relationship developing, good feedback is being received from the Operational and Road Policing Commanders/Staff. Congratulations to all involved in the 'day to day' running of these workshops. Other collaborative workshops being considered are: Central Scotland Area update Approaching completion of Options Appraisal. Grampian Area update Tripartite Board agreed consultancy funding. Strathclyde Area update Business Case for Greenock, Lochgilphead Police workshops near completion, with recommendations to follow. Fife Area update Initial negotiations with SAS, Police and FFRS/Council Highlands & Islands Area update Programme Managers visited all three services and set up local forum with Fleet Managers, discussed potential for collaboration. Tayside Area update Negotiations ongoing - Initial findings being analysed - further meeting planned. Dumfries & Galloway Area update Potential collaboration between Police and SAS in Dumfries and Stranraer. D&G Police carrying out vehicle commissioning work for FRS. L&B Area update L&B Police and L&BFRS in negotiations regarding the use of FRS Facilities at Newbridge. Thanks to all who have embraced the programme and continue to push forward tri-service collaboration. Vehicle Insurance The Project Team have been examining the various Alternative Risk Transfer models available for a collaboration of Insurance across the Police, Fire and Ambulance Services in Scotland. In July a Scoping Paper was submitted to the Project Board with details of the Fire and Rescue Authorities Mutual Limited (a collaborative insurance venture by Fire and Rescue Services in England). Following a meeting with AON, a proposal has been submitted to the Project Review Board recommending that detailed information is obtained and a feasibility study carried out to assess current insurance arrangements and identify a preferred option of Alterative Risk Transfer arrangements across the three Emergency Services inScotland . The Project Review Board agreed to fund the initial analysis of Insurance claims across the Scottish Emergency Services. This analysis is currently ongoing and may lead to a full feasibility study. Green Fleet Review/Travel Plans - Strathclyde Police are currently undertaking a Green Fleet Review as is Strathclyde Fire and Rescue Service which incorporates with other services showing an interest:
- Data for quantification of transport carbon emissions - fuel use, mileage data and vehicle CO2 ratings as applicable.
- Vehicle allocation/selection - vehicle purchase policy , opportunities for introducing lower emission vehicles/fuels
- Opt out cars and 'grey' fleet - environmental and health and safety controls, mileage rates
- Data capture and monitoring - systems for capturing mileage and fuel consumption data and monitoring and targeting of fleet, vehicle and driver performance
- Fuel economy performance - Driver training (current policies and guidelines), maintenance practices, etc
- Managing trips - opportunities for reducing fleet vehicle mileages
- Staff business trips - opportunities for reducing vehicle mileage
- Performance management - targets and performance indicators, communications with departments and drivers.
- Following discussions between the Energy Savings Trust and the Scottish Government, Green Fleet reviews have been extended to include vehicles in excess of 3.5 tonnes.
Fuel Work stream Mis-fuelling device currently being trialled by Emergency Services, to determine impact on wrong fuelling on vehicles. Negotiating in Fife and Strathclyde with view to shared usage of existing Internal fuel sites, impact, logistics and accounting process being discussed, possible trial in Strathclyde Area. Accident Reduction The Project Team have been researching the availability of Accident Reduction or Management of Road Risk Policies across the United Kingdom; enquiries have also been made with the Royal Society for the Prevention of Accidents (RoSPA). A Template has being drafted and reviewed by several Insurance Risk Consultants and should be available subject to Project Board Approval in June 2008. Emergency Warning Systems The Project Team have been collating information on the types of systems currently in use by the 17 stakeholders across Scotland, informal enquires have been made with several suppliers which indicate that some form of framework agreement be established or an existing framework agreement made available to all services would have benefits. Scottish Ambulance Service developing Scottish Emergency Services Framework Agreement for the purchase of Warning Systems, vehicle specifications sought. Collaborative Procurement Breakdown/recovery With Strathclyde Police Legal Department. Hire Contract Completed Awarded to Arnold Clark, Enterprise and Swift Vehicle Rental. Ambulance Service can now utilise the contracts through the National Association of Police Fleet Managers for procurement of vehicles. Diagnostic Equipment Survey complete, Interesting to note that none of the three services has Ford Diagnostic Equipment taking into account vehicles. Follow up information to be circulated. Scottish Ambulance Service developing Scottish Emergency Services Framework Agreement for the purchase of Warning Systems, vehicle specifications sought. Meetings held with Dunlop/Goodyear and Michelin Tyres who can both be utilised through the OGC contract and NPIA. ICT: Strathclyde Police and Scottish Ambulance Currently working on an interface with the Tranman System and Car Fleet Control (CFC)- saving in administration time. Project Team investigating Asset Management software options. Performance Management: Recommendations for Standard Key Performance Indicators to be introduced to measure Quality of Work, Vehicle Down Time, Productivity, Vehicle Availability Etc. |