Category Manager - Robert Leask
ACHIEVEMENTS TO DATE:
National Category Forum : The NCF is fully established, including members from across the Scottish Public Sector.
- Completed Category Plan: The Utilities Category Plan is now complete and has been endorsed by the NCF.
- Completed Strategic Sourcing Document: The electricity Strategic Sourcing plan is now in published version and has been endorsed by the NCF and by all sectoral Centres of Expertise. The document provides an overview of the Scottish Public sector electricity portfolio and documents the options considered and chosen for the formation of a national electricity contract.
- Collaboration: The utilities team have endeavoured to consult and inform both the customer and the external supply base. A number of presentations and workshops have been attended as well as individual site visits for one to one communication
- Electricity Workshops: To enable wider consultation a series of workshops were held across Scotland. Starting in Edinburgh, a further three workshops were held in Glasgow, Perth and Inverness. The workshop agenda focussed around the Strategic Sourcing Strategy, Risk Management and the Agency Agreement which is the document public bodies require to sign in order to access the National Electricity Contract. The cross sectoral audience included representation from Finance, Energy Management, Technical and Facilities and Procurement
- Energy Consumption Survey: A detailed Energy Survey carried out in January 2008 which covered all sectors of the Scottish Public Sector gathered information on the number of sites, contractual status and energy management issues that helped form the Category Plan.
- Utilities Site Database: A massive data gathering exercise has been undertaken to collate and analyse a complete register of sites across the Scottish Public Sector this included some of the following information:
Number Of Sites
Site name
MPAN number
Consumption
Voltage
Billing address
% of Green Energy purchased
Identifying this type of information enabled the utilities team to further define the portfolio into 4 baskets
Half Hourly
Non Half Hourly
Domestic
Unmetered
- Electricity ITT: The contract notice was issued to the OJEU on Monday 18th August 2008 and also posted on the new public contracts Scotland web portal where suppliers can download the tender document. Tender returns are due back by Friday 17th October 2008 with an anticipated contract award in mid December 2008.
- Agency Agreement: This document has been formalised by Procurement Scotland, members of the National Category Forum, Centres of Expertise, Scottish Government Legal Department and various public organisations. The agreement essentially allows Procurement Scotland authorisation to purchase electricity and enter into Supply Arrangements on behalf of the client. . Sign up to the agency agreement is required by the end of October 2008.
- Request for Information:An RFI document was issued to energy suppliers and energy consultants in March in order to build a better understanding for the buyers perspective as to how best to take the public sector portfolio to market. Feedback from the suppliers was extremely positive in terms of recognition and being consulted prior to the ITT process and also in the outlook for taking such a large portfolio to market. Procurement Scotland was able to use the feedback from the RFI's in consultation with National Forum members to help formulate the Strategic Sourcing Strategy.
- Risk Management Policy (RMP): Following a mini-tender exercise, energy consultants Utilyx were appointed to establish an RMP which would be used to formulate the rules and guidelines along which the Risk Management Strategy will operate. Procurement Scotland along with Utilyx conducted a cross sectoral workshop to help identify the conditions and budget constraints individual organisations are working under to help form the Risk Management Strategy. Procurement Scotland shall facilitate the supply to the client of electricity for the supply period in accordance with this Risk Management Strategy.
- Office Of Government Commerce Buying Solution (OGC):Following a number of suppliers meetings and consultation with various stakeholders across the public sector, Procurement Scotland will utilise OGC in facilitating electricity purchases from the wholesale market and in supplying a comprehensive database management system of sites.
FEEDBACK
If you have any comments or suggestions, or would like more information, please get in touch with our team :
Other Useful Contacts
NATIONAL CATEGORY FORUM:
NCF organisations (as of September 2008)
- Andy Anderson - APUC
- Ron Hill - North Lanarkshire Council
- Peter Field - South Lanarkshire Council
- Willie Morrison - NHS National Procurement
- Ally Dickson - Registers Of Scotland
- Terry Hand - Scotland Exel
- Stephen Bennetts - CGCOPE
- John Dunlop - NHS
- John Holt - Lothian and Borders Police
- Fred Davidson - Scottish Water
- Andrew Whitson - Edinburgh University
- Chris McGhee - Registers Of Scotland
- Charlie Ralley - Scottish Enterprise