The Scottish Government

Sales Notes

Welcome to the sales notes page for the Registration of Buyers and Sellers of First Sale and Designation of Auction Sites Scheme (Scotland) 2005.

Registered buyers (individuals, partnerships, corporate bodies or companies) who buy first sale fish direct from a vessel must complete a Buyer's Sales Note within 48 hours of acquiring the information for each sale to Aberdeen Fishery Office. Registered sellers (those who purchase first sale fish by competitive bidding at a designated auction site) must complete a Seller's Sales Note within 48 hours of the sale and submit it to the Fishery Office at the Port of Landing.

Please use the appropriate guidance below to complete the sales notes. To enter new sales line details click on Add Sales Line. When you have completed the sales notes press Submit to send them. You will receive a confirmation email with details of the sales notes for your records.

Seller's Sales Note.

Notes for completion of Seller's Sales Notes.

Buyer's Sales Note.

Notes for completion of Buyer's Sales Notes.

1. Seller's Name: Enter the name of the seller.

2. Seller's Address: Enter the address of the seller.

3. Seller's Registration Number: Enter the registration number of the registered seller. This is an optional entry.

4. Date of Sale: Enter the date the sale took place.

5. Designated Auction Centre Number: Enter the designation number of the auction centre or market where the auction took place.

6. Name of Vessel: Enter the name of the vessel which caught the fish.

7. Vessel PLN: Enter the vessel's port letters and numbers (PLN).

8. Master's Name: Enter the name of the master.

9. Date of Landing: Enter the date the landing took place.

10. Port of Landing: Please select the port of landing from the list provided.

11. Species Please select the species using the drop down list. Omit any reference to size when entering species e.g. large, medium, selected, small etc.

12. ICES/NAFO Zone Please enter the code for the area in which the fish was caught. A list of zones around the UK is provided in the table below:

A full list of zones is available from your local Fishery Office or can be requested from the Scottish Executive.

13. Size/Grade Please enter the size grade using the drop down list. 1 is the largest and 5 the smallest. However, size and grade depends on the species, further details on community grading rules are available from your local Fishery Office or can be requested from the Scottish Executive.

14. Presentation Please enter one of the following against each species:

15. Freshness Please enter the freshness category for that species. E is the freshest but further information on freshness categories is available from your local Fishery Office or can be requested from the Scottish Executive.

16. Weight Enter the total weight in kg for the species which are all of the same size and freshness. A new line must be used for each size or freshness grade.

17. Value Enter the total value for that species which must be of the same size and freshness.

18. Withdrawn Enter Y for Yes, N for No depending on whether the fish was withdrawn from sale in accordance with Community rules.

19. Destination of Withdrawn Products Enter the destination of the withdrawn fish. The available options are human consumption, meal and oil, pet food, mink food, bait, dumped, other non human consumption, klondyked. overland klondyked or distributed free of charge.

20. Buyer's Name Enter the name of the buyer.

21. Buyer's Address Enter the address of the buyer.

22. Buyer's Registration Number Enter the registration number of the buyer if they are a registered and it is known to you. This is an optional entry.

1. Buyer's Name: Enter the name of the buyer.

2. Buyer's Address: Enter the address of the buyer.

3. Buyer's Registration Number: Enter the registration number of the registered buyer. This is an optional entry.

4. Date of Purchase: Enter the date the purchase took place.

5. Name of Vessel: Enter the name of the vessel which caught the fish.

6. Vessel PLN: Enter the vessel's port letters and numbers (PLN).

7. Master's Name: Enter the name of the master.

8. Date of Landing: Enter the date the landing took place.

9. Port of Landing: Please select the port of landing from the list provided.

10. Species Please select the species using the drop down list. Omit any reference to size when entering species e.g. large, medium, selected, small etc.

11. ICES/NAFO Zone Please enter the code for the area in which the fish was caught. A list of zones around the UK is provided in the table below:

A full list of zones is available from your local Fishery Office or can be requested from the Scottish Executive.

12. Size/Grade Please enter the size grade using the drop down list. 1 is the largest and 5 the smallest. However, size and grade depends on the species, further details on community grading rules are available from your local Fishery Office or can be requested from the Scottish Executive.

13. Presentation Enter one of the following against each species:

14. Freshness Please enter the freshness category for that species. E is the freshest but further information on freshness categories is available from your local Fishery Office or can be requested from the Scottish Executive.

15. Weight Enter the total weight in kg for the species which are all of the same size, presentation and freshness. A new line must be used for each size or freshness grade.

16. Value Enter the total value for that species which must be of the same size, presentation and freshness.