H CHAIRS AND MEMBERS: APPROVAL
What must you do before you submit your proposals?
1. Public bodies and sponsor teams should complete the Excel templates to ensure they have included all the information necessary for the Finance Pay Policy team to assess the proposals. If you have any questions or wish to clarify anything, then please speak to the Finance Pay Policy team.
When must you submit proposals for approval?
2. You must consult the Finance Pay Policy team and obtain Scottish Government approval prior to implementing any proposals relating to the remuneration of Chairs or Members:
- the annual uprate;
- any revision or change to the remuneration package:
- the daily fee;
- the introduction of, or change to, other matters, such as pension arrangements; or
- any proposals to remunerate Chairs or Members of a new body or the introduction of a daily fee to Chairs or Members of an existing body.
3. Public bodies must seek approval before advertising or appointing a Chair or Member at a revised daily fee rate and ensure sufficient time to obtain this is built into any timetable.
How is the Scottish Government going to assess your proposals?
4. A Red Amber Green ( RAG) rating system for daily fee proposals has been introduced. The Finance Pay Policy team will assess proposals as Red, Amber or Green.
5. The Finance Pay Policy team will rate the annual uprate or any new or revised remuneration arrangements as Green if -
6. The Finance Pay Policy team will rate the annual uprate or any new or revised remuneration arrangements as Amber if -
7. The Finance Pay Policy team will rate the annual uprate or any new or revised remuneration arrangements as Red if -
Who is going to approve the proposals?
8. If annual uprate proposals are rated as Green, then they may be approved at official level by 1. Scottish Government sponsor Director and 2. Deputy Director of Finance Expenditure Policy. Either approver may refer approval to the Scottish Government Remuneration Group for any reason.
9. Any proposals relating to annual uprates referred by officials; Amber proposals; proposals relating to introduction of, or reviews of the daily fees currently paid to Chairs and Members of existing bodies; the banding of a body; the assessment of the band or daily fees of a Chair and Members of a new public body, will require to be approved by the Scottish Government Remuneration Group. The Group may refer the approval to the portfolio Cabinet Secretary / Minister and the Cabinet Secretary for Finance and Sustainable Growth where they consider there is likely to be significant Ministerial interest.
10. Any proposal rated as Red cannot be approved. The public body must revise any such proposals, following advice from the Finance Pay Policy team and resubmit them.
How long should the process take?
11. Allow for up to 5 working days for consideration by the Finance Pay Policy team, provided completed Excel templates and, where necessary, a business case are included with proposals. If the issue is complex and is likely to take longer, then the Finance Pay Policy team will discuss this with the sponsor body and sponsor team.
12. If the proposals are referred to the Scottish Government Remuneration Group, then these are normally considered at a Remuneration Group meeting. Referral to Ministers will require further time.
13. The timescales for approving annual increase proposals rated Green are expected to be no more than two weeks, unless officials refer them to the Scottish Government Remuneration Group for approval.
14. If the proposals are referred to the Scottish Government Remuneration Group, then these are normally considered at a Remuneration Group meeting. Referral to Ministers will require further time.
What might happen if you exceed the approved increases?
15. If the approved increases are exceeded this could result in punitive action being taken by the Scottish Government, such as the recovery of any overpayments, the capping of future increases or a governance review of the public body.