The Scottish Government

This indicator examines the use of technology to support efficiency in the ordering of goods and services. It is key to achieving financial efficiencies through reductions in cycle times and transaction costs, freeing up resources that can be directed into frontline services.

This BPI is recorded within the profile update in the Hub. When you log into the profile data input page you will be asked the following questions:

• How many purchase transactions has your organisation made in total over the prior reporting period? (You may use total number of invoices as a proxy.)
• How many purchase transactions (i.e. e-requisitioning, e-ordering, e-receipting) has your organisation made using an electronic procurement system over the prior reporting period?

The hub will then automatically calculate your BPI result using the following calculation:

(Number of transactions processed electronically ÷ Total number of transactions) x 100

Where 'transaction' = number of orders/invoices, rather than individual order line items.

Where the 'total number of transactions' is the total number of invoices (including non-electronic) processed in Accounts Payable in that time period.

Where 'processed electronically' can be any of the following types of activity:

• E-requisitioning - this includes the process of browsing and selecting from electronic catalogues, or the creation of 'free-text' requisitions.
• eOrdering - the eOrder process deals with the electronic transmissions of documents during the eProcurement phase that starts with the issuing of orders by the buyer and ends with the receipt of an order response and the transmission of the delivery instructions of the ordered goods or services from the supplier.
• E-order approval and creating.

Quarterly

Local Organisations

Local Organisations

Auditable

Increasing use of technology

To increase efficiency