Recommendation | Action Required | Action by | Target Date |
1. To ensure all parts of Scottish Government have an Asset Management Plan in place. | To write to all Chief Executives/lead individuals of all parts of SG requesting an asset management plan to be drawn up and submitted. | Property Advice Division (PAD) colleagues. | 30 April 2008 |
2. To maintain a mandatory, single, comprehensive property information database. | Data collected from this Review to be transferred onto ePIMS. Ongoing maintenance and updating whenever a property event occurs. | PAD colleagues. Colleagues in all parts of SG | 30 April 2008 |
3. To agree a set of roles, responsibilities and expectations for the management of assets, and to identify an asset management champion on the Strategic Board. | To consult with estate managers and accountable officers in all parts of Scottish Government. | PAD/Facilities and Estates Services colleagues. | 30 April 2008 |
4. To ensure that the mandatory procedures in place within the SPFM and Treasury Green Book for disposal of surplus or vacant property and for acquisitions are known and adhered to. | To issue a Finance Guidance Note (FGN) to all accountable officers to remind them of their responsibilities under the SPFM. | Finance colleagues | 30 April 2008 |
5. To implement the use of agreed, standardised performance targets and benchmarking criteria for land/buildings to help achieve continuous improvement in the performance of the estate. | To consider and agree appropriate performance parameters and benchmarking indicators in conjunction with external work on these criteria already ongoing. | PAD,FES, EG and Greener Scotland Directorate colleagues | To be in place by financial year 2009-10 and ongoing |
6. To promote the use of financial asset management incentives. | Efficiency Business Plan lead individuals and efficiency project managers to be reminded of potential gains from improvements in asset management | Efficient Government portfolio managers | Ongoing |
7. To ensure all parts of Scottish Government consider appropriate potential development and improvement opportunities. | Ongoing work to identify the best opportunities for - e.g. maximising use of workspace and development potential - from scrutiny of asset management plan and data from ePIMS | PAD colleagues | Ongoing |
8. To undertake a further Review of the management arrangements and issues concerning the rural and undeveloped land estates held by Scottish Ministers. | Cabinet Secretary for Environment to commission a senior official to lead the Review | Environment, Planning directorate and PAD colleagues to carry out review. | End December 2008 |