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The Compliance Review
Local implementation of the ' ARCG National Minimum Information Standards for All Adults' should be part of the partnership's ongoing SSA implementation change control process and should support progress to an electronic solution. Existing SSA tools do not need to be revised immediately in accordance with these standards, however the standards should be utilized when considering future developments to progress the recording of information and joint working.
The minimum standards fall into several categories
- Shared care and support plan
- Review
- Carers assessment
There will be a documented change control procedure and a compliance process will provide the link between local partnerships and the ARCG. Partnerships will be defined locally and may reflect SSA partnerships, data sharing partnerships etc. The ARCG will review and approve any change control requests and will adhere to the Scottish Government Standards Branch supporting mechanisms.
ARCG has agreed that a review process will take place on Single Shared Assessment tools (as outlined in the assessment standards) resulting in a position of either "Full Compliance" or "Partial Compliance" per partnership area.
The compliance process will include several stages which are detailed below:
1. SSA Position Statement
Each partnership will be asked to complete an ' SSA Position Statement' as part of an information gathering exercise. Partnerships will be expected to describe their constitution: this maybe a geographical partnerships, Local authority, SSA partnerships etc. Thereafter partnerships will be asked to participate in the 'Compliance Review'
2. Compliance Review
Each participating partnership will be asked to conduct a comparison between the minimum standards for assessment as outlined in this document and their SSA tool. Documentation is provided by ARCG so that partnerships can provide details of how their tool complies. At the end of the partnership's review, the completed documentation and any supplementary information, such as extracts from the tool or guidance, screen dumps, etc which partnerships feel to be helpful will be submitted to ARCG for verification
3. ARCG Verification
The 'Compliance Review' document will undergo a gap analysis, which will be conducted by the Standards Branch of Transformational Technologies Division of the Scottish Government. This will be verified by the ARCG. Any differences or omissions will be discussed with the partnership with a view to resolution
4. Compliance Status
Compliance status will be assigned to the assessment standards. Each section will be assessed for compliance separately since compliance for personal details requires the format and content of associated pick lists to be consistent with the relevant data standards, whereas the capacity to record a needs assessment data item will be sufficient to ensure compliance. Where electronic assessment recording applications are utilized, compliance will include scrutiny of the data standards contained within those applications. In the absence of electronic SSA recording applications then compliance will be measured against paper tools, business processes, guidance etc. It would be expected that the latter would include a specification which would describe progress toward electronic recording of standardised assessment information
5. Resubmission
The tool and/or guidance will be submitted for reassessment whenever the tool and/or guidance are changed significantly. This also may be required if, following the gap analysis, several changes are requested.
Evaluation of the Compliance Review Process
An evaluation will take place, which will review the success of the current process of compliance review. This will take into account the support required and received by partnerships, enabling them to reach a position of "full compliance". The compliance review process has been underway with assessment standards for several years therefore the evaluation will be informed by its success with these standards. This will inform future options for undertaking the process of compliance. Until that evaluation is complete, a similar process of compliance review will not be undertaken with standards relating to care and support planning, review and carers assessment.
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