The Scottish Government

0

Not Known

1

Male

2

Female

8

Other specific

The person has a clear idea of what their gender is, but it is neither discretely male nor female, e.g. 'intersex', 'transgender', 'third gender'.

9

Not specified

The person is unable to specify their current gender or does not have a clear idea of what their current gender is.

S

Single

M

Married/Civil Partner

D

Divorced/ dissolved Civil Partnership

W

Widowed/ Surviving Civil Partner

N

Not disclosed

P

Separated

01

White

E004 Scottish

E070 Other British

E002 Irish

Any other White background - specify

02

Mixed

Any Mixed background - specify

03

Asian, Asian Scottish or Asian British

E041 Indian

E042 Pakistani

E043 Bangladeshi

E081 Chinese

Any other Asian background - specify

04

Black, Black Scottish or Black British

E061 Caribbean

E062 African

Any other Black background - specify

05

Other Ethnic Background

Any other ethnic background - specify

97

Not disclosed

99

Not known

00

Atheist, Agnostic or no religious affiliation

R012

Atheist

R003

Agnostic

R121

None

01

Christian - Church of Scotland

02

Christian - Roman Catholic

03

Other Christian (specify) - see recording guidance

R137

Protestant

R170

United Free Church of Scotland

R083

Free Church of Scotland

R014

Baptist

R153

Scottish Episcopal Church

R043

Church of England

R109

Methodist

R171

United Reformed Church

R131

Pentecostal

R148

Salvation Army

Other

(refer to Religion Subsidiary Codes list)

04

Buddhist

05

Hindu

06

Muslim

07

Jewish

08

Sikh

97

Not disclosed

98

Any other religion (see Religion Subsidiary Codes)

99

Not known

00

No help needed

Fluent in English.

01

Need help only with complex language

Usually conversant in English.

02

Help needed at all times

Interpretation in Preferred language or Preferred Communication Method required.

99

Not known

ara

Arabic

ben

Bengali

chi

Chinese

eng

English

fre

French

ger

German

gla

Gaelic; Scottish Gaelic

gre

Greek

guj

Gujarati

hin

Hindi

ita

Italian

nor

Norwegian

pan

Panjabi; Punjabi

per

Persian

sgn

Sign Language

- GB

British Sign Language

spa

Spanish; Castilian

tur

Turkish

und

Undetermined (Not Known)

urd

Urdu

00

None

01

Normal domicile (home) address

02

Alternative contact address

03

Non-domicile address

04

Invoiced address

05

Employer's address

06

Temporary domicile address

07

Professional contact address

08

No fixed abode

01

Homeless

HM01

Homelessness Type unspecified

HM02

Rough Sleepers

HM03

Other Roofless

HM04

Squatting

HM05

Emergency/Temporary Accommodation

HM06

Women's refuges

HM07

Bed & Breakfast

HM08

Young People asked to leave

HM09

Unable to secure entry

02

Mainstream

MA01

Unspecified

MA02

No adaptations

MA03

With adaptations

MA04

Barrier Free Housing/Lifetime Homes

03

Special Housing

SP01

Unspecified

SP02

Amenity Housing

SP03

Wheelchair Accessible Housing

SP04

Ambulant Disabled Housing

SP05

Other specially adapted housing

04

Sheltered Housing

SH01

Unspecified

SH02

Extra Care Housing

SH03

Very Sheltered Housing

SH04

Integrated Very Sheltered Housing/Shared Housing Plus

SH05

Other Sheltered Housing

05

Supported Accommodation

SU01

Unspecified

SU02

Hostels

SU03

Staffed Group Hostels

SU04

Core and Cluster

SU05

Foyers

SU06

Supported tenancies

SU07

Supported landlady/resident caretaker schemes

SU08

Specialist Facilities

SU09

Other Supported Accommodation

06

Specialist Rehabilitation Units

RU01

Unspecified

RU02

Addiction Rehabilitation Units

RU03

Mental Health Rehabilitation Facilities

07

Registered Adult Care Homes
See Recording Guidance.

AC01

Unspecified

AC02

Registered Care Homes (single status homes)

08

Registered Child Care Accommodation

CC01

Unspecified

CC02

Residential Homes for children

CC03

Residential Schools

CC04

Secure Accommodation

09

NHS Facilities/ Hospitals

NH01

Unspecified

NH02

Long Stay NHS Facility/Hospital - Learning Disability

NH03

Long Stay NHS Facility/Hospital - General Psychiatry

NH04

Long Stay NHS Facility/Hospital - Psychiatry of Old Age

NH05

Long Stay NHS Facility/Hospital - Geriatric Medicine

10

Penal Institutions

PE01

Unspecified

PE02

Prison

PE03

Young Offenders Institution

PE04

Secure (forensic) locked psychiatric facility.

11

Independent Hospitals

12

Independent Hospices

13

Mobile Accommodation

99

Not Known

01

Detached

A

Multi Storey

B

Single Storey

02

Semi-detached House

A

Multi Storey

B

Single Storey

03

Terraced House

A

Multi Storey

B

Single Storey

04

Flat

A

Multi Storey - entrance on ground floor

B

Multi Storey - entrance on upper floor (stairs only)

C

Multi Storey - entrance on upper floor (lift access)

D

Single Storey - entrance on ground floor

E

Single Storey - entrance on upper floor (stairs only)

F

Single Storey - entrance on upper floor (lift access)

05

Caravan/ Travelling Trailer /Portakabin/ Tent

A

Static

B

Mobile

06

Water-borne craft

98

Other

99

Not Known

00

None (No Tenure)

01

Owned (single or joint ownership)

A

Owned Outright

B

Owned Mortgaged

C

Part Owned/Part Rented

02

Social Rented

A

LA Rented - Standard

B

LA Rented - Temporary

C

Social Housing - Temporary

D

Social Housing - Rented

03

Private Accommodation Arrangements

04

Tied Housing

05

Institutional Living

98

Other

99

Not Known

01

Verbal communication

A

Generally intelligible speech ( i.e. Person can be understood by all)

B

Speech of limited intelligibility ( i.e. Only some of what person says can be understood by all, OR person can be understood only by people familiar with the mode of speech)

C

Other verbal communication ( i.e. Person uses grunts or other utterances to communicate)

02

Communication based on the alphabet

A

Finger Spelling

B

Deaf/Blind manual alphabet

C

Block

03

Communication based on sign language

A

British Sign Language ( BSL)

B

Visual Frame signing/Close signing

C

Hands on signing

D

Makaton

E

Sign Supported English

F

Signed English

G

Other Sign Language

04

Communication using text

A

Large Print

B

Braille and/or Moon

05

Communication using objects and symbols

A

Objects of Reference

B

Blissymbols

C

Rebus symbols

06

Communication based on body language and touch

A

Body language

B

Tadoma

98

Other preferred communication method (specify separately)

99

Preferred communication method not known

00

None

01

Specific learning difficulties

02

Hearing impairment

03

Language and communication disorder

04

Physical or motor impairment

05

Visual Impairment

06

Cognitive impairment

07

Combined sight and hearing loss (see further information in Data Manual)

98

Other impairment (specify separately)

99

Not known

00

No role

The person does not carry out any particular role for the data subject.

01

Carer

A

Main carer

The main carer of the data subject.

B

Secondary carer

Any carer of the data subject other than the main carer.

02

Key holder

A

Main key holder

A person holding keys which allow admittance to the data subject's normal place of residence, and who would usually be the first to be contacted by anyone requiring legitimate admittance.

B

Additional key holder

Any person holding keys which allow admittance to the data subject's normal place of residence, other than the main key holder.

03

Appointed representative

A

Advocate

A person who can communicate on behalf of a data subject who has difficulty in doing so, to ensure that their opinions, wishes and needs are taken into account. An advocate cannot make decisions on behalf of the person for whom they speak.

B

Proxy

A person with the power to take decisions or act on behalf of a data subject who does not have the capacity to do so for him/herself. The power may have been granted by the incapable person when they still had the power to do so, as in Continuing Power of Attorney or Welfare Power of Attorney, or the proxy may have been appointed by the courts as a financial Guardian or a Welfare Guardian under the Adults with Incapacity Act 2000. A person with mental health problems subject to a statutory order may appoint a 'named person' as their proxy.

04

Emergency contact

A person who may be contacted in the event of an accident, emergency or crisis befalling the data subject.

05

Person with parental responsibility

Parental responsibility involves:

• safeguarding and promoting the child's health, development and welfare;
• providing direction and guidance;
• acting as the child's legal representative;
• if the child is not living with the parent, maintaining personal relations and direct contact with the child on a regular basis

A person with parental responsibility, in order to enable him to fulfil his parental responsibilities, has the right:

• to have the child living with him or otherwise to regulate the child's residence;
• to control, direct or guide the child's upbringing

Parental responsibilities are held automatically by the following:

• a mother
• a father if married to the mother at the time of the child's conception or subsequently
• an unmarried father who by agreement with the mother has been registered in the Books of Council and Session as the child's father
• a guardian who is a person appointed by a parent to act in the parent's place in the event of his or her death

06

Relevant person

The term "relevant person" is used for the purposes of legal proceedings, particularly children's hearings, and includes:

• any person who has parental responsibilities under Part 1 of the Children (Scotland) Act 1995
• any other adult with parental responsibilities and rights
• any person who appears to be a person who ordinarily has charge of, or control over, the child other than by reason only of his or her employment

following the outcome of a case in the Court of Session, foster parents who have looked after a child for a period of approximately seven months or longer

07

Next-of-kin

The next of kin should be nominated by the person (patient/client). Where no nomination has been made, a next of kin default can be identified, which is likely to be the person most closely related to the patient/client.

98

Other role

Any other role not covered by the above categories.

99

Not known

Code

Sub-code

Value

Definition

01

Spouse/Civil Partner

EITHER: A person of the opposite sex who is legally married to the data subject, OR

A person with whom the data subject has a committed same-sex relationship which has been granted legal recognition as a civil partnership (see Further Information in Data Manual).

02

Code 02 is currently inactive. Civil Partner should be recorded using code 01.

03

Partner

A person who has a relationship with the data subject having the characteristics of a marriage, but is not legally married to the data subject. Includes cohabitees; excludes civil partners.

04

Polygamous partner

A person who is accepted as another spouse of the data subject under the law of another country.

05

Parent

A

Biological parent

A person who gave birth to or fathered the data subject.

B

Foster parent

A person approved by a Local Authority to look after the data subject in the capacity of parent.

C

Step parent

A person who is married to or the partner of the person with parental responsibility over the data subject.

D

Adoptive parent

A person who has legally adopted the data subject.

06

Guardian

A person appointed by a parent to act in the parent's place in the event of his or her death.

07

Child

A person under the age of 18 over whom the data subject exercises appropriate parental responsibility as per the Children (Scotland) Act 1995.

08

Sibling

A person who has at least one common parent with the data subject.

09

Other blood relative

A blood relative other than biological parent, sibling or child ( e.g. Cousin, grandparent).

10

Relative-in-law

A person related to the data subject by ties of marriage, other than spouse and civil partner.

98

Other relationship not otherwise specified

99

Not known