The Scottish Government

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THE DATA FORMS

The Data Form Header

All of the data forms share a common header. This header contains details regarding the Authority Name, Scheme Name, SE File Reference and Scheme Contact. The Scheme Name and Authority Name also serve as navigation links. Clicking on the Scheme Name will display the Scheme Defence Form. Clicking on the Authority Name will load the Schemes Form which lists all schemes in that area.

This and all other navigation routes around the forms are illustrated in the Form Flow Diagram in Appendix A.

The Scheme Data Form

The data forms display information relating to a scheme and its associated defences, subdefences and structures.

All scheme, associated defences, subdefences and structures have an accompanying data form. All data forms list information about the structure, defence or scheme as well as any associated faults and photographs.

All data forms also contain a "Locate on Map" button which will display the particular scheme, defences, subdefences or structure on the map and highlight the item in yellow.

The Scheme data form also includes a Documents section, details about hydrology, flood extents and additional drawings related to the scheme. These are presented in more detail later in the guide.

Data forms can be viewed by selecting the "Identify" tool and clicking on the item about which data are required to be reviewed. This will only work if the item you selected resides on the "Active Layer". See the section entitled "The Layer List" for details on how to make a layer active. Failing to select the correct "Active Layer" will result in a "Feature Not Found" error.

Scheme data forms can also be loaded by two alternative methods, either directly from the "List of Schemes" dropdown list, or from the results window of a search, both of which are covered in previous sections.

Asset information

The asset information lists the number and type of defence assets within the selected scheme e.g. walls, embankments, culverts etc. Information regarding a particular defence or structure can be viewed by clicking on the number to the right. Each number will appear highlighted in dark blue as the mouse is moved over it, as displayed.

On clicking the number the user will be presented with one of two forms. Either a defence form or a defence form with subdefences. The only difference between these forms is that a defence form with subdefences will also contain an "Asset Information" section detailing any subdefences a defence form will not.

This is illustrated in the Data Form Flow Diagram in Appendix B.

Documents

This section provides links to both the List of Operations and the Condition Assessment Report for the scheme, if they are available.

To open either document click on the button to the right of the required document.

To View PDF documents Adobe Acrobat or another suitable PDF viewer must be installed. (These can be downloaded from the internet, frequently free of charge, from sites such as www.adobe.com please note that this may require approval from your IT Department).

Hydrology and Coastal Hydraulics

The Hydrology and Coastal Hydraulics Form can be loaded from the Scheme Data Form by selecting the Hydrology and Coastal Hydraulics button.

Flood Extents

The Flood Extents Form can be loaded from the Scheme Data Form by selecting the Flood Extents button.

Drawings and Photographs

The Drawings and Photographs Form can be loaded from the Scheme Data Form by selecting Drawings and Photographs button.

Moving the cursor over a row highlights it dark blue. Clicking on a highlighted row will load the relevant photograph or PDF document in a separate window.

To View PDF documents Adobe Acrobat or another suitable PDF viewer must be installed. (These can be downloaded from the internet, frequently free of charge, from sites such as www.adobe.com).

The Defence Data Form

The Defence Data Form displays information regarding the currently selected defence type. The dropdown list provides access to all defences of the current type that belong to the scheme.

After selecting a defence from the list the data form is refreshed displaying the data for the new defence.

Certain defences have subdefences associated with them. If a defence has a sub defence associated with it then the defence form will also contain an "Asset Information" section detailing any subdefences.

This is illustrated in the Data Form Flow diagram in Appendix B.

As with all data forms there is a "Locate on Map" button which will display the particular defence on the map and highlight the item in yellow.

The Sub Defence Data Form

The Sub-defence Data Form works in a similar way to the Defence Data Form however it does not contain an "Asset Information" section.

It includes a back button to allow the user to navigate back up to the parent defence data form.

The dropdown list works in the same way as on the Defence Form. When a sub-defence is selected from the list the sub-defence data form is refreshed to display the new information.

Navigation around the data forms can be seen on the Data Form Flow Diagram in Appendix B.

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