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APPENDIX 3 REGIONAL CAPABILITY MAPPING QUESTIONNAIRE

Scottish Executive

REGIONAL CAPABILITY MAPPING

Please refer to guidance note before completing the form.

MASS EVACUATION

Previous Mass Evacuations

1A In the last 10 years, in your area of responsibility, have there been any mass evacuations?

(If No please move to Q2A. If Yes, please answer Q1B to Q1E)

1B How many mass evacuations have there been?:

1C How many people were involved in each evacuation?

1D What kinds of incidents required people to be evacuated?:

1E Did you learn any specific lessons from these previous mass evacuations?

Current Mass Evacuation Plans

2A What number of people would you consider to be the minimum for a mass evacuation?

2B. What is the estimated population in your region during the:

1. Day time

2. Night time

3A In the event of a mass evacuation, what is the maximum number of people that you can manage?

4A In the event of a mass evacuation during the day, what is the maximum number of people that you can provide accommodation / support to in the:

1. Initial 12 hour period
2. Longer than 12 hours

AND

4B In the event of a mass evacuation at night, what is the maximum number of people that you can provide accommodation / support to in the:

3 Initial 12 hour period

4 Longer than 12 hours

5A In the event of a mass evacuation, for how long can accommodation support be provided:

5 1 day

6 1 week

7 A fortnight

8 A month

9 A year

10 >Year

6A Do you have any arrangements in place with public transport operators and the roads authorities to deal with mass evacuation and / or a major disruption to the transport network?

1. Yes
2. No

(If Yes) Please provide a brief description of arrangements:

7A. In the event of a mass evacuation, are public transport operators and the road authorities involved in emergency planning?

1. Yes
2. No

7B In your area of responsibility do you have arrangements with CORGI registered gas fitters qualified to inspect gas appliances prior to the reconnection of gas supplies? If so, please provide number.

DEALING WITH FATALITIES

8A What is the estimated capacity for normal mortuary facilities in your region?

9A What is the estimated capacity for temporary mortuary facilities in your region for?

1. Post mortem facilities

2. Body holding facilities

9B What is the estimated time it would take to initiate temporary mortuary facilities?

10A Are there any current arrangements for using additional facilities in neighbouring areas?

11A Are there any arrangements for support to relatives, friends and the community?

1. Yes
2. No

(If No, please go to 12A. If Yes please answer 11B, 11C)

11B What type of support is available to relatives, friends and the community?

1. Bereavement / professional counselling? Y / N
2. General counselling or support? Y / N
3. Legal support? Y / N
4. Advocacy? Y / N
5. Other (please specify) Y / N

11C What is the estimated capacity of these arrangements?

CBRN
Current Arrangements

12A In your area of responsibility can you provide a brief description of your current arrangements to identify chemical contamination?

12B In your area of responsibility can you provide a brief description of your current arrangements to identify biological contamination?

12C In your area of responsibility can you provide a brief description of your current arrangements to identify radioactivity?

13A In your area of responsibility, are there current arrangements in place to deal with the contamination of people?

1. Yes
2. No

AND

13B Are there arrangements in place to deal with the contamination of buildings / infrastructure?

1. Yes
2. No

AND

13C Are there arrangements in place to deal with an environmental contamination?

1. Yes
2. No

14A Are arrangements in place for the safe disposal of contaminated waste after a CBRN incident, for:

1. Contaminated water Y / N
2. Contaminated solid waste materials Y / N

15A Are arrangements in place to assist Scottish Water in delivering alternative water supplies - for example by bottles and / or tankers etc?

CBRN
Other Arrangement Details

15A What number and percentage of CBRN trained first responder staff do you currently have in the:

(Number) (Percentage)

Police Service?

Fire Service?

Ambulance Service?

NHS Scotland?

15B What number and percentage of CBRN trained first responder staff do you intend to have and by when:

(Number) (%) Date

Police Service?

Fire Service?

Ambulance Service?

NHS Scotland?

WARNING, INFORMATION AND ALERTING

16A Do you have arrangements in place with partner organisations on handling communications in an emergency? If so, please describe briefly your arrangements with partners for handling communications.

16B Have you tested arrangements for communicating with the media and the public in local/national emergency exercises?

16C Please give brief details of lessons learned and changes implemented as result of these lessons.

16D In your area of responsibility, do your arrangements include the dissemination of information to the community / general public?

(If No please go to 17A, If Yes then please answer 16E to 16I)

16E Which of the following do you disseminate to:

16F By what means do you disseminate information?

1. Local/ National Radio Y / N
2. Local/ National TV Y / N
3. Local/ National Press Y / N
4. Website(s) Y / N
5. Public announcement system Y / N
6. Siren, public alarm system Y / N
7. Other (please specify) Y / N

16G Can the information you disseminate be translated into other languages? If so please state which:

16H Can you disseminate information in any of the following formats:

16I Can you estimate the proportion of people in the community that will be informed:

INFECTIOUS DISEASES

17A Have you identified 'Key Workers' in your region for medical counter measures - for example vaccines and antiviral?

1. Yes
2. No

(If 'yes', please answer Q17B. If No, please go to Q18A)

17B Please estimate the number of people identified and the number considered vital to keep essential services running:

Number identified
Number considered essential for services

MASS CASUALTIES

18A Please estimate the number of beds that could be made available for casualties of a conventional or CBRN incident within your area?

18B Are there arrangements with neighbouring NHS Boards for dealing with high numbers of casualties? If so, please provide a brief description below:

ANIMAL DISEASES

Q19A Within your area of responsibility, do your arrangements include Animal Disease Emergency Planning? If so, please provide a brief description below:

Thank you for completing the pro-forma. Please return to the name and address at the beginning of the form by Friday 10 September 2004.

If you haven't already done so, please complete the Strategic Co-ordinating Group membership attached.

STRATEGIC CO-ORDINATING GROUP MEMBERSHIP AND CONTACT DETAILS

Guidance Note for Completion of Form GENERAL

Please complete the pro-forma for the area covered by your Strategic Group. The deadline for the completed form is Friday 10 September 2004. Please return competed form to address at the top of the form.

MASS EVACUATION

"Mass evacuation" is defined as the emergency re-location of a large number of people from their homes, normal places of work and support services for an indeterminate period of time; and where the number to be evacuated is greater than normal local arrangements can handle.

"Estimated population" - to put your arrangements in context it would be helpful if you could give an indication of the population of your region. Recognising that day and night-time populations can vary, we have asked for a figure for both. (If your area has significant seasonal variation in population - e.g. due to an influx of summer visitors - please provide the higher variation).

DEALING WITH FATALITIES

"Mass fatalities" is defined as "where the number of fatalities is greater than normal local arrangements can manage" (in this context bodies may have complex requirements - for example there may be contamination considerations).

"Mortuary / Temporary Mortuary" - includes the physical location, the equipment and the staff required for the identifications and, where necessary, post mortem examination of bodies.

CBRN

For the purposes of this form, CBRN means deliberate or accidental releases.

Questions in this section should be taken to relate to either or both of the immediate response stage and the recovery work.

WARNING, INFORMING & ALERTING

This section should be taken as applying to the build-up to an incident, the incident itself and any necessary follow-up action.

INFECTIOUS DISEASES

"Essential key workers" are defined as those staff who are critical to the delivery of essential services in your area. This is not limited to staff engaged directly in the response to an incident. For example those from the emergency services, power, water, food distribution, communications and anything else deemed essential.

MASS CASUALTIES

A "mass casualty" incident is a disastrous event or other circumstances where the normal major incident response of NHS Scotland's organisations must be augmented by extraordinary measures in order to cope. By definition such events have the potential to rapidly overwhelm - or threaten to overwhelm - the local capacity available to respond, even with the implementation of major incident plans.

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