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Monitoring
66. For the purposes of monitoring authorities should put in place appropriate systems to monitor their performance under the new regulations. It will be the responsibility of each public authority to determine what type of information should be recorded under its own administrative procedures whilst ensuring that it is working and it can also demonstrate it is working within the law. All requests for environmental information could be classified as a request under the EISRs but monitoring all requests may be difficult or unrealistic. However, monitoring procedures should generally include available information on the following:
- the number of requests which an authority receives but has refused, along with the reason for the refusal;
- the number of fees charged by the authority for information requested under EISRs;
- the number of reviews carried out by the authority and the outcomes of the reviews;
- the number of requests not responded to by the time limit for reply and the reasons.
This list is not exhaustive and, with experience and after discussion with the Scottish Information Commissioner, authorities may come to an agreement on a standard set of data which would indicate more appropriately an authority's compliance with the Regulations.
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