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ANNEX I Assurance process
In order to provide the RTPs with confidence that their strategies are developing in line with this guidance and therefore are on course to achieve Ministerial approval the assurance process will include the provision of feedback to RTPs from the Scottish Executive at key stages of the strategy development process. This will be in the form of brief progress reports to coincide with significant milestones.
Assurance will mostly be achieved through ongoing and largely informal contacts between RTPs and the Local Authority and Partnership Liaison Team (see Section 3 of this guidance for contact details). However, it is appropriate to have a small number of more formal checkpoints when progress can be assessed and feedback given.
The checkpoints will be:
First Progress/Assurance Report (1 April 2006)
The purpose of this short (no more than 2 pages) Progress/Assurance Report is to enable the Executive to assess the extent to which the content of the Issues and Objectives Report is supported by an evidence base and provides an acceptable platform for the next stages in the strategy process.
The report should be produced to coincide with the completion of the Issues and Objectives Report, as set out in paragraphs 75, and 81 of this guidance. The Executive will review the Progress Assurance Report in conjunction with the Issues and Objectives Report.
After having concluded its review the Executive will give feedback on the Report and the Issues and Objectives Report and will discuss these with RTP officials. Feedback will be provided within 14 days of receipt of the Report.
Status Report (end of June 2006)
The purpose of the Status Report is to report on the RTP's progress against its own timetable or project plan. This will enable the Executive to express a view, as to whether or not the RTP should seek an extension to the 31 March 2007 deadline. This is a decision for the RTP so the Executive will be acting only in an advisory capacity.
The Executive will respond within 14 days of receipt of the Status Report.
Second Progress/Assurance Report (early October 2006)
To coincide with the completion of a draft RTS and its approval by the RTP prior to its publication for public consultation.
The purpose of this Progress/Assurance Report is to enable the Executive to see and comment on the emerging RTS before it formally enters the public domain. The Report should also give an update on progress against the RTP's timetable and outline how the RTP has arrived at the draft RTS and how it relates to the National Transport Strategy.
After having concluded its review the Executive will give feedback and will normally want to discuss this with RTP officials.
The Executive will provide feedback within 14 days of receipt of the Report and the draft RTS.
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