The Scottish Government

Licensed owner or manager/agent with only accredited houses

• Passported automatically to the landlord register with no further assessment
• The accredited landlord is notified and required to inform the local authority of any non-accredited houses he owns
• If accreditation is revoked or the accreditation scheme refuses its renewal, registration must be reviewed. Depending on the grounds for revoking or refusing accreditation, registration may or may not need to be revoked as well
• If the individual holds accredited properties in more than one local authority area, they should be passported to each register. If one accreditation scheme subsequently revokes or refuses to renew accreditation, this should be communicated to the other local authority(ies) and each should review registration, taking account of whether the same circumstances are applicable in their area

Accredited owner with both accredited and non-accredited houses

• Passported automatically to the landlord register with no further assessment as already passed as fit and proper person
• The accredited landlord is notified and required to inform the local authority of any non-accredited houses he owns
• If any of the non-accredited properties appear on the review list, the registration should be reconsidered
• If grounds arise to justify revoking landlord registration, the accreditation scheme should be informed that accreditation should be revoked as well (as it has become clear that the owner is no longer fit and proper to be allowed to continue letting) unless there is a possibility of management of all the houses being transferred to a registered agent or agents (see section 3.4 The fit and proper test)
• If accreditation is revoked or the accreditation scheme refuses its renewal, registration must be reviewed. Depending on the grounds for revoking or refusing accreditation, registration may or may not need to be revoked as well
• If the individual holds accreditation in more than one local authority area, that landlord should be passported to each register, with the addresses of non-accredited houses in each area attached to the landlord's registration record in that area. If one accreditation scheme subsequently revokes or refuses to renew accreditation, this should be communicated to the other authority(ies) and each should review registration, taking account of whether the same circumstances are applicable in their area
• Accredited properties and landlords will be uploaded to the IT system before it goes live to the public. A landlord's non-accredited properties will therefore be registered after his or her accredited properties. The discount for multiple local authority applications applies to 'second and subsequent' local authorities with which the landlord must register. This means that a landlord will receive the 100% discount on the principal fee for the local authorities in which he or she is accredited. If non-accredited properties are owned in a local authority in which he or she is not accredited, only the discounted principal fee would be payable in that local authority. This would be the case even if this was the authority area where most of the properties were held.

New owner/ landlord applying for accreditation

• For an accreditation scheme to be approved for the purposes of registration, the owner should be assessed as fit and proper as part of the accreditation assessment
• If accredited by an approved accreditation scheme, the owner should be automatically passported to the landlord register
• If not accredited due to failing the fit and proper person test, the owner should not be placed on the landlord register
• If the owner is already registered in relation to non-accredited properties, he or she should be accepted as passing the fit and proper landlord test for the relevant accreditation scheme, but as there may be other accreditation requirements to consider ( e.g. standards of the houses in question), the owner may or may not achieve accreditation