The Scottish Government

Licensed owner or manager/agent with onlyHMO houses

• Passported automatically to the landlord register with no further assessment
• The licence-holder is notified and required to inform the local authority of any non- HMO houses he or she owns
• The licensing section must be informed of any changes to the licence-holder's details, and if he or she acquires any new HMO property (requires to apply for a new licence) or disposes of any HMO property (requires to surrender the licence). The authority should amend the register accordingly
• If an HMO licence is revoked or the authority refuses its renewal, registration must be reviewed. Depending on the grounds for revoking or refusing licensing, registration may or may not need to be revoked as well
• If the individual holds HMO licences in more than one local authority area, they should be passported to each register. If one authority subsequently revokes or refuses to renew an HMO licence, this should be communicated to the other authority(ies) and each should review registration, taking account of whether the same circumstances are applicable in their area

Licensed HMO owner with bothHMO and non- HMO houses

• Passported automatically to the landlord register with no further assessment as already passed as fit and proper person
• The licence-holder is notified and required to inform the local authority of any non- HMO houses he or she owns
• If any of the non- HMO properties appears on the review list, the registration should be reconsidered
• If grounds arise to justify revoking landlord registration, the HMO licence must be revoked as well (as the owner is no longer fit and proper to be allowed to continue letting) unless there is a possibility of management of all the houses being transferred to a registered agent or agents (see section 3.4 The fit and proper test)
• If an HMO licence is revoked or the authority refuses its renewal, registration must be reviewed. Depending on the grounds for revoking or refusing licensing, registration may or may not need to be revoked as well
• The licensing section must be informed of any changes relating to the HMO property, and the registration section of any changes to the non- HMO portfolio. Any changes to the HMO record must also be made to the register
• If the individual holds HMO licences in more than one local authority area, they should be passported to each register, with the addresses of non HMO houses in each area attached to the landlord's registration record in that area. If one authority subsequently revokes or refuses to renew an HMO licence, this should be communicated to the other authority(ies) and each should review registration, taking account of whether the same circumstances are applicable in their area
• HMO properties will be uploaded to the IT system before it goes live to the public. A landlord's non- HMO properties will therefore be registered after his or her HMO properties. The discount for multiple local authority applications applies to 'second and subsequent' local authorities with which the landlord must register. This means that a landlord will receive the 100% discount on the principal fee for the local authorities in which he or she holds HMO licences. If non- HMO licenced properties are owned in a local authority in which he or she does not hold an HMO licence, only the discounted principal fee would be payable in that local authority. This would be the case even if this was the local authority area where most of the properties were held.

New owner/ landlord applying for an HMO licence for a house

• The owner should be assessed as fit and proper as part of the HMO licence assessment
• If approved for an HMO licence the owner should be automatically passported to the landlord register
• If not approved for an HMO licence due to failing the fit and proper person test, the owner should not be placed on the landlord register
• If the owner is already registered in relation to non- HMO letting, he or she should be accepted as passing the fit and proper test for an HMO licence but as there are other licence requirements to consider ( i.e. the standards of the house), the owner may or may not achieve an HMO licence