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Scottish Executive Environment Group: Draft Noise Management Guide: Guidance on the Creation and Maintenance of Effective Noise Management Policies and Practice for Local Authorities and their Officers in Scotland

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4. DELIVERING THE NOISE SERVICE

This section offers guidance for scoping, resourcing and implementing a noise management strategy and its subordinate procedures and practices.

The first section addresses the minimum standards necessary; the second discusses the resource issue; and the third the practical implementation of the plan and the responsibilities of the parties involved:

What is required of the Noise Service?

The primary aim of the service should be to safeguard public health and quality of life and to prevent and control statutory nuisance through an integrated approach to the management of noise, whether this be in a preventative capacity or a reactive one, by addressing any nuisance or noise intrusion that arises, see Section 3.2 and Figure 9.

Noise Policy

An effective noise management policy should include:

  • clear and concise guidance to enforcement officers;
  • a transparent framework so that both the public and local business know what to expect and council employees (enforcement officers and support staff) know what is expected of them;
  • measures to ensure consistent enforcement that is proportionate to the magnitude and complexity of the problem and the associated risks;
  • sufficient "checks and balances" to ensure the policy is appropriate to the needs and aspirations of the local community;
  • a recognition that over-prescriptive measures can be counter-productive, since these may prevent officers from using their professional judgement to best effect in resolving challenging cases in rapidly changing circumstances;
  • a recognition of the importance of legal obligations and rights 1; and,
  • measures to ensure equal and fair treatment for all.

By setting out the aims and aspirations of the policy, elected members can endorse the level of service to be delivered and the resource required to achieve it, see also 3.3.

4.1. Service Standards

The nature of noise and neighbour noise in particular, means that unless an effective response is made to complaints, local authorities are unlikely to achieve sustainable solutions to the noise problems within the community. For a local authority to discharge its statutory duties, a minimum standard of service needs to be set, resourced, monitored and met.

It is suggested that service standards should take into account the following:

i) A publicised, clearly defined operational policy based on an objective assessment of need, detailing the response the local authority will provide to noise complaints at any particular time of day or night, including target response time criteria and the precise form the response will take.

ii) The provision of effective arrangements to receive, record and screen complaints for action against pre-determined criteria.

iii) Where complaints qualify for referral for investigation as a result of the screening process (set out in ii) above, the referral is to be made, as soon as is practicable, to suitably qualified and experienced officers; where the complaint is judged to be urgent (as defined by the operational policy), referral should be made immediately.

iv) On receiving a referral, the investigating officer should instigate the investigation of the complaint as soon as is reasonably practicable.

v) Complainants should be pro-actively informed, as soon as practicable, of details of the case officer investigating their complaint and of steps to be taken to address their complaint. Complainants should also be advised when there are any significant developments in the investigation of their case, e.g. visits made and noise not witnessed or noise witnessed, nuisance established, notices served or cases closed etc.

vi) As stated in the Cabinet Office Enforcement Concordat, consideration should be given to a pre-notice informal resolution stage where this has a reasonable chance of success, including alternative dispute resolution ( ADR) procedures - see section 4.11. In such circumstances, officers should be encouraged to discuss the circumstances of the case and, if possible, resolve points of difference with the person responsible for the noise. There may often be opportunities for ADR procedures to run in parallel with the main investigation of the case, but it must be emphasised that such an approach should not unreasonably delay the service of abatement notices where these are judged to be necessary to secure adequate restriction or abatement of a statutory noise nuisance or otherwise where immediate action is urgently required.

vii) Where it is necessary to serve a statutory notice to secure adequate restriction or abatement of a statutory nuisance, this ought to be served by the local authority as soon as practicable after determination that a nuisance exists and that the correct recipient of that notice has been identified.

viii) Effective arrangements should be put in place to react to, or programme the investigation and monitoring of, noise complaints that occur outside normal working hours.

ix) The complainant's attention should, ordinarily, be drawn to the provisions of Section 82 of the Environmental Protection Act 1990 and/or section 49 of the Civic Government (Scotland) Act 1982 (in relation to complaints regarding dangerous or annoying creatures) after the local authority has assessed the complaint and determined that it is not possible to substantiate the alleged nuisance. The reasons why the local authority has come to this view should be recorded on file and communicated to the complainant at the same time they are advised that Section 82 procedures exist - see Appendix 3 for guidance.

The level of service to be provided will depend on decisions taken on a local level after all relevant considerations have been made, including those of resourcing. The need for rigorous standards of record keeping and clear policy making have been emphasised in this Guide, and the specific question of out of hours services is addressed in Section 4.1.1 below.

It follows, therefore, that in designing a service to meet and, wherever possible, exceed the minimum standard, the following factors will need to be considered:

  • provision of technically competent and duly authorised enforcement officers;
  • administrative support, before, during and after the complaint has been received;
  • complaint priority criteria (screening);
  • arrangements for removal and storage of seized equipment;
  • communication systems - between EH staff, EH staff and noise victims, and EH staff and noise makers etc;
  • liaison arrangements with police and other community and emergency services;
  • links with other local authority service departments, e.g. housing management, social services, security services, etc;
  • liaison with external agencies;
  • health and safety of officers;
  • arrangements for obtaining Sheriff's Warrants and other legal matters;
  • case and service evaluation issues;
  • agency arrangements with other authorities, where appropriate.

4.1.1. Out of Hours Provision

With the continuing rise in noise caseloads a growing number of local authorities recognise the need to make routine "out of hours" service provision, whereby officers are available to investigate problems at times when they occur outside of the traditional Monday to Friday "9 to 5" work day, see Figure 5. It is believed that this issue will, to a large extent, be driven by the wholesale expansion of noise services as a consequence of local authorities adopting the noise provisions of the Anti-Social Behaviour Act (Scotland) 2004.

Inevitably, the form and scope of out of hours services provided will vary depending upon need, local circumstances and the organisational characteristics and resourcing priorities of individual local authorities. However an out of hours service will fall broadly into one of six types (see also the Needs Assessment Framework below), for example:

i) a 7 day per week, 24 hours per day service;

ii) a 7 day per week, but less than 24 hours every day service;

iii) a 24-hour service provided on certain days, e.g. weekends, only;

(iv) a less than 24 hr service, provided on certain days only;

(v) a stand-by service under which an officer may be called out on an ad hoc basis;

(vi) programmed visits made in response to specific information regarding on-going noise problems; or any combination of the above.

Additionally, depending on any seasonal variation in demand, the level of service - defined as the service availability, the number of staff on duty and response time targets - may vary at different times of the year. Many authorities typically find that the demand for service is higher in summer compared to winter.

When is an Out of Hours Service Required?

Authorities that provide an out of hour's service generally report that such a service is popular and frequently used.

The research by ENCAMS on behalf of Defra published in November 2003 showed that:

  • a percentage of people are unlikely to complain to their council because they feel isolated in their suffering and do not believe that anyone can resolve the situation. These noise sufferers are very distressed and have become 'resigned victims' because they have no faith in the system helping them. Providing an out of hours response noise service helps reduce the degree of isolation felt by noise victims
  • providing an out of hours noise service encourages more people to complain as they feel that something might be done about the noise problem.
  • the uptake of the "out of hours" noise service is likely to be higher than any previous "9 to 5, weekday" only service,
  • an "out of hours" noise service reduces the response time to complaints and the time taken to resolve cases; this is popular with noise victims.
  • an "out of hours" noise service also reduces wasted staff time and resources in dealing with repeated or unjustified noise complaints, as cases tend to be investigated, resolved and closed more quickly.
  • an "out of hours" noise service produces significant increases in levels of customer satisfaction.
  • publicising a noise service effectively, leads to increased public awareness and service uptake, and reduces the perceived isolation of noise victims.
  • a 24/7 noise service reacting to and taking action against noise complaints as they happen is not always needed. "Out of hour's noise services" targeted to peak demand periods, with visits made to gather evidence and action deferred until authorised staff are available, can be acceptable. However, a 24 hour hotline staffed with personnel trained in taking, screening and prioritising for action complaints, and sensitively dealing with members of the public who are noise victims, contributes significantly to achieving high levels of satisfaction among service users.

The pattern of demand for the noise service should be dovetailed with the general profile of the timing of the complaint. A BRE study of domestic noise complaints in 1999 for DETR (see www.defra.gov.uk/environment/noise/domestic/pdf/domestic.pdf ) found that the timing of domestic disturbance showed a general trend for the majority of domestic noise disturbances to occur outside traditional "9 to 5" weekday working hours, with a broad peak between 21:00 hrs and 03:00 hrs, as shown in the excerpt from the BRE report reproduced below. Consequently, by providing an "out of hours" service these noise cases can receive a relatively quick response, certainly quicker than not providing any "out of hours" service, and therefore a higher proportion of complaints will be resolved and resolved more quickly than if a "9 to 5" only service is provided.

Times of Disturbance - BRE Study of Domestic Noise Complaints (Summary)

The number of complainants reporting disturbance broadly increases throughout the day from 06:00 until 23:00.

Most disturbances are reported between 22:00 and 02:00.

Lowest levels of disturbance occur between 05:00 and 12:00.

Music was principally responsible for complaints in the period 18:00 to 03:00.

Other noises tend to cause more disturbance in the mornings (07:00 to 10:00) and afternoon (15:00 to 17:00).

Figure 11 - Pattern of Demand

This diagram represents the number of service requests that occurred in any given hour and day of the week, as a percentage of the weekly total (colour shading indicates number of complaints)

Figure 11 - Pattern of Demand image

Source: - RB of Kensington & Chelsea

Needs Assessment Framework

Out of Hours Services Provision
The following are given as examples of good practice employed by Local Authorities in different circumstances. A robust assessment of the need 2 for out of hour's service provision for each individual authority will help to inform the type of service required, but they will generally fall within the following categories.

Needs Assessment Rating: High - Service level typically 12 to 14 hours a day, such as office hours Monday to Friday plus 19:00 - 02:00, Sunday to Thursday and 21:00 - 04:00, Friday to Saturday) 7 days a week. Provided by a modest sized dedicated noise team (e.g. 4 to 6 staff) with messages relayed through a 24-hour call centre [categories (i) to (iii)].

Needs Assessment Rating: Moderate
Likely to include a call centre service receiving complaints and a "call out" service on Friday/Saturday evenings or at other targeted times. This service may only be applied in a limited way and on a seasonal basis, e.g. to meet an identified greater need over the summer period. In addition, the service might operate in a flexible manner whereby officers can arrange to go on programmed visits to a specific job at any time should the case warrant e.g. regular disturbance from closing of a licensed premises or domestic noise that occurs at random times. Typically the service may be provided by a by a rota of volunteers [categories (iv) to (vi)].

Needs Assessment Rating: Low
In these circumstances, it may be sufficient for a 'standby' service only to operate where officer(s) drawn from a rota make themselves available out of office hours. Calls are made to them from a central control and the officers exercise professional judgement and discretion as to how the matters are dealt with on the night. For less urgent matters the complainant may be telephoned and advised that the issue will be investigated some time in the future by the service in the normal course of events. For more urgent matters the officer may decide to visit the site and undertake an immediate investigation. [categories (v) and (vi)].

The level of officer training and general health and safety considerations are paramount in determining the level of service to be adopted - see section 4.1 and Appendix 4. Additionally the quality of service adopted may be improved significantly by colleagues offering themselves as 'buddies' to the out of hour's officers to receive calls for assistance on technical matters etc.

N.B. Roman numerals correspond to the aforementioned type of hour's service listed in Section 4.1.1.

Whatever form the out of hours service takes, it will require detailed arrangements and operational protocols to be established. Modification of an existing 24-hour support service within other departments, or a change to correspond to other emergency call out systems elsewhere in the local authority, may provide a suitable starting point.

NB: Some form of an out of hours response service will need to be provided by those authorities who wish to adopt the noise provisions of the Anti-Social Behaviour Act 2004.

Example of Good Practice - Out of Hours Service

Glasgow City Council
As a result of a costs and benefits analysis, Glasgow launched in August 2003 a specialist noise team and services dedicated to an out of hours service. It consists of three members of staff who work exclusively out of hours on noise complaint issues. It is not a 24-hour service but has been tailored to meet those periods of highest demand covering the evening period into the early hours of the morning on a 7 days a week basis. It has proved to be a great success with current feedback indicating the public are pleased with the service.
It has also led to an increase in the number of noise complaints which the Department considers is an indication that people are more aware of the service and also more likely to complain as they see effective results and resolution of their problems.

Example of Good Practice - Noise Act 1996

Following an assessment of customer needs and the analysis of noise complaints made to local police stations and other agencies; there was strong political and public support for the introduction of a night time noise service and adoption of the Noise Act. This led to a 400% increase in service requests and 2/3 of all noise complaints are now made directly to the night time noise service. The provisions of the Environmental Protection Act 1990 do not apply in N. Ireland and Noise Act 1996 powers are frequently used to resolve neighbour noise disputes. In practice, by having a reactive night time service the majority of these complaints are resolved informally without the need for warning or fixed penalty notices. However, the threat of a £100 fine has proved to be an effective deterrent and there has been a 95% compliance rate for Noise Act Warning Notices. The Council does not operate "traditional" Noise Act hours (this is allowed under the amendments of the Noise Act 1996 contained in the Anti-Social Behaviour Act 2003). The night time service terminates at 4am because less than 3% of service requests are received between 4am and 8.30am (when day staff come on duty.) Often, for complaints made during this period, the noise commenced long before 4am and the Council is actively promoting the service and educating people who are disturbed to promptly contact the night time service. The Council are well aware of the practical problems with the Noise Act in terms of measuring exceedances of the permitted level within the complainant's property and the underestimation of bass beat. However, the Council have been able to use this legislation effectively to resolve night time neighbour noise disputes.

Source: Belfast City Council

4.2. Resources

It must be recognised that the resources provided for Local Authority services are finite and that all Local Authority services are subject to priority bidding and assessment. The Environmental Health service is one amongst many service areas competing for resources and noise is just one of the service areas addressed by an Environmental Health department.

It is for Local Authorities to make the choices about the allocation of resources across services. Nevertheless, given that noise usually gives rise to more complaints to Environmental Health Departments than any other single environmental issue, local authorities will need to make careful decisions on the scoping and resourcing of their noise services. Such decisions should be capable of withstanding scrutiny and should be fully justifiable, when assessed objectively in the context of local need and circumstances.

Under section 79 of the Environmental Protection Act 1990, local authorities have a statutory duty to take "such steps as are reasonably practicable" to investigate noise complaints and take timely and prompt action to remedy noise if this is judged to be a statutory nuisance. This duty is reinforced by section 6 of the Human Rights Act 1998 which makes it unlawful for a Local Authority to fail to act to protect individual and community ECHR Article 8 rights to private and family life, which includes the impact of serious pollution. To fulfil these duties Local Authorities must have competent officers available to take action as appropriate when noise problems occur; this may need to be outside normal office hours, as discussed above.

As well as the needs assessment, an evaluation of staffing, revenue and capital operational costs with reference to the corporate strategy, will provide a reasonable basis upon which services can be designed to meet expectations, or where this is not possible due to competing higher priorities, to justify as high a level of service as is practicable given the reality of allocated resource levels. In this context some authorities may consider it to be appropriate and cost-effective to outsource an element of specialist noise services from the private sector, for example to deal with complex planning cases or to investigate serious problems from industrial installations where technical knowledge and sophisticated noise measuring apparatus may be required beyond the in-house capability of the service. Both the Institute of Acoustics and the Association of Noise Consultants are able to provide information from their membership regarding specialist noise consultants. Additionally, there are opportunities for the pooling of resources between LAs in order to ensure that the best resource is available for specific tasks, which avoids the duplication of effort both from staff resources and specialist equipment.

4.2.1. Health and Safety

Health and Safety issues for staff must be addressed when designing the service - see Appendix 4. As well as the individual personal safety risk assessments that field staff should make when investigating each complaint, the overall aim should be to deliver a service, which in all senses represents a 'safe system of work.' In this context, the issues that need to be addressed include the following:

  • The Impact of the Working Time Regulations 1998
  • adequate rest time between shifts
  • lone worker issues
  • personal protective equipment
  • transport.

4.2.2. Needs Assessment

A noise service needs assessment, and evaluation of staffing; revenue and capital costs as outlined above may assist in identifying a requirement for additional resources or justify the re-direction of existing resources to achieve the objectives of the corporate strategy. For example the needs assessment might support the re-targeting of the limited resources available to address noise problems during unsociable hours at weekends as a priority over daytime noise on weekdays. It may also result in efficiency savings, which can be applied to service improvements where action by different departments is more effectively co-ordinated and is more appropriate to the needs of the community.

Such a resource assessment should be as wide-ranging and comprehensive as possible and should include an estimate of existing total resources (capital and revenue, including staffing and administrative costs) for the authority as a whole as applied to all aspects of noise on a service-by-service basis. For example, these costs might extend beyond the Environmental Health Service and include:

  • the total costs of noise control work carried out by the Environmental Health service, e.g. staff costs (including training), running costs and the capital cost of equipment/vehicles, plus costs associated with storage of seized and forfeited equipment (less revenue from its subsequent sale. Attention is drawn to the framework and cost accounting, LAPC recommended, Defra in AQ2/01)
  • the total costs of staff resource and equipment in other departments, for example: advice and guidance by building control services on noise control in new build or conversions, and whether any follow-up inspections carried out on new build or conversions to confirm if the approved construction is 'in situ'. In some cases, inspections may be done at random or on a targeted basis
  • the application and enforcement of noise conditions attached to planning permissions e.g. what time is spent in determining the appropriate conditions and cost associated with enforcing these conditions; and
  • how much time, resource or equipment is spent in public-sector housing management investigating and taking action to deal with noise problems?

The resourcing plan should set out a clear timetable for reviewing the implementation of the policy. For example, over a period of time, the extent of any out of hour's service could be amended to meet any change in the needs of the local community.

Help with Funding - New Initiatives

A source of potential funding for noise services could be via the Local Outcome Agreements ( LOA's), these are agreements which have been implemented with a number of authorities as part of the Scottish Executive's Better Neighbourhood Services Fund ( BNSF). The initial BNSF was a £90 million 3-year (2001-2004) programme aimed at delivering real and substantial service improvements in 12 Pathfinder areas in order to help narrow the gap between disadvantaged communities and the wider population. The programme was extended for 2004-2005 with an additional £31.2 million. The overall aim of the LOA's is to improve performance in the delivery of local public services by focusing on targeted outcomes with support from the Scottish Executive.

In part 'Environment' has been identified as one of the Target Groups.

Example
Dundee was one of the original Pathfinder's with a focus on improving the delivery of services at neighbourhood level in the areas of Kirkton and Hilltown and improving services aimed at helping socially excluded young people and their families in Kirkton, Hilltown and Whitfield.

Two of the aims for these areas were:

  • A rapid response to environmental issues such as dumping and graffiti
  • Support for tackling neighbourhood disputes and social behaviour

Clearly, both of the above aims may well result in calls for noise services which could be funded through the BNSF.

4.3. Implementation

4.3.1. Who Delivers the Service

The number and designations of staff that deliver the service will be determined by the resources and priorities of the local authority. For example:

  • In a large authority there is likely to be a dedicated team including in-house specialists and support staff;
  • In a medium size Local Authority a small in-house team may exist but the service may also rely on the non-noise specialists to deliver the service on a day-to-day basis, backed up with robust procedures and systems.
  • In a small Local Authority without noise specialists it may be more cost effective and efficient to form an association or to collaborate with other nearby Local Authorities and/or outsource elements of the noise management plan.

The following parties will typically have some involvement in the development and operation of the service:

Environmental Health Department (or its equivalent)
The Chief Environmental Health Officer (or comparable post) will often be the officer with overall responsibility for implementing the noise management plan. As such, it is likely that the Environmental Health Department will play the major part in drawing up the noise management plan to ensure that the proposed system meets legal duties and is practical, realistic and deliverable.

Typically the noise management plan will require enforcement officers (usually Environmental Health Officers) to:

  • investigate complaints and take action in cases of noise nuisance or construction noise;
  • to advise the planning and licensing departments with regard to noise issues; and
  • to advise the elected members and senior officers with regard to noise management policy.

When assessing noise complaints, the enforcement officer is not acting for either the complainant or the alleged perpetrator but there is a need to provide an objective and impartial assessment of whether, in his/her opinion, the matter is serious enough to justify an intervention by the service. This assessment may be based purely on his/her professional opinion and in more complex or difficult cases may be corroborated by measurements and other evidence.

The enforcement officer should be professional, methodical and consistent in his/her approach, including consideration of mental health issues and alternative dispute resolution mechanisms, i.e. mediation or arbitration.

Planning Department
The involvement and collaboration of the planning department will be required to enable the pro-active elements of the policy to be fulfilled, by recommending that the Planning Committee refuse planning permission or impose appropriate planning conditions on developments, whether this is development that may emit noise, or development that may be sensitive to existing noise.

There are benefits to be gained by developing formal agreed liaison protocols between environmental health and planning departments, and establishing personal contacts between planning and environmental health staff to enable more rapid informal and effective communication.

The local authority planning service should recognise the corporate nature of the planning function and acknowledge the expert advice proffered by environmental health staff in the area of noise and fully incorporate their role within the planning service.

In a case considered in England, the Ombudsman determined that:

"As the statutory body for planning, economic development and noise control, local authority departments should work together to minimise noise problems. Lack of action is not justified because the lead officer is in another department or the problem arose due to lack of foresight in another department (the case related to land being given planning permission for use as a drop forge with no appropriate noise assessment or conditions) 3."

Regulation of noise under Pollution Prevention and Control ( PPC) Scheme, where applicable, has brought together several legislative regimes with different scopes but similar purpose and, in the case of A1 installations, will require a co-ordinated approach between SEPA and both the Planning section and the Environmental Health Teams of local authorities. At an early stage, lead planning and environmental health officers should be identified to ensure an effective liaison and consultation process. More information on the IPPC regime and local authority liaison with SEPA can be found at http://www.environment-agency.gov.uk and at www.wlga.gov.uk

NB: Where permits are issued under PPC which include noise control conditions, it is critical that the wording of such conditions is relevant, adequate and appropriate since the issuing of the permit will preclude any subsequent statutory nuisance action under Part III of the Environmental Protection Act 1990, for alleged noise nuisance arising from activities subject to the permit. More information can be gained from the web site http://www.sepa.org.uk and specifically with respect to noise: http://www.sepa.org.uk/ppc/guidance/noise.htm

The Environmental Health Department should be involved in drafting and enforcing planning noise conditions and informatives to ensure that effective noise control is achieved, and that a consistent and robust approach is applied to all applications.

Licensing Board
Where noise problems are anticipated for new applications, or have been established for existing licensed premises, enforcement officers should report this to the Licensing Board hearing the application and put forward conditions to mitigate unacceptable noise impacts or evidence to sustain refusal or revocation of licences if there is no practicable way of adequately controlling the noise.

Building Control
Sound insulation requirements between dwellings and rooms for residential purposes come under the remit of the Local Authority Building Control Officer Service or an Approved Inspector's Building Control Service, both of which must have regard to the latest interpretation of the Building Standards (Scotland) Regulations 1990, Part H.

It is recommended that a formal procedure should be in place to confirm that the appropriate level of sound insulation has been provided in new developments and conversions. Where appropriate local authority policies and procedures for checking building control and building regulations compliance should ensure that premises are built or converted with noise reduction in mind and comply with the requirements of the Regulations. This is particularly important in both new and refurbished residential buildings and attention is also drawn to the results of recent research carried out by Napier University on behalf of the Scottish Executive with respect to laminate flooring systems ( http://www.defra.gov.uk/environment/noise/hardfloors/index.htm ).

Social Services, Housing
Environmental Health Departments may already know of noise victims and noise nuisance offenders through other departments, e.g. clients of social services, housing tenants or some other department. Good practice and corporate responsibility suggests that Local Authorities should identify systems which allow information to be passed between different departments to support each other in resolving noise problems. Data protection issues arise with this sort of information exchange, however suitably robust systems that provide for the exchange of information for stated purposes e.g. compliance with a statutory duty and /or abatement of statutory nuisance, using a standardised and structured procedure, can permit information to be exchanged under the auspices of the Local Authority's data controller - see Question 8 Appendix 7.

Example of Good Practice - Use of ASBOs to Control Noise

Dundee City Council
The council has adopted a balanced strategy for dealing with anti-social behaviour ( ASB), focusing on prevention before enforcement. An anti-social behaviour Team was set up in 2001 to provide a coherent and consistent service on neighbour problems initially to council tenants and latterly to victims of anti-social behaviour in other sectors as well. Mediation is used where appropriate and support agencies are contacted to ensure early intervention. Dundee Community Mediation, Dundee Families Project, Housing Support Unit, Environmental Health, Tayside Police, Social services and Community Wardens are all involved and form part of the preventative strategy. Where anti-social behaviour continues, a series of warnings are issued offering the offender the opportunity to rectify his/her behaviour and to access support. However where this fails applications are made through the court for Anti-Social Behaviour Orders ( ASBOs) against the individual. Below is an example of the successful application of an ASBO to resolve a noise problem:

An ASBO was sought and granted by the court against an individual where problems related to loud music, shouting, singing and banging of doors associated with frequent parties held at the individual's home. Despite several warnings from the Housing Service, the problem persisted. Police had attended on numerous occasions but since it was different officers on each occasion, the individual only ever received verbal warnings. The terms of the ASBO prevented him from playing loud music, shouting or banging of doors in such a manner as to cause a nuisance and after the ASBO was granted, the police had powers to charge the individual in the event of a breach. The individual was aware of the consequences of breaching the ASBO and stopped holding parties at his home altogether. From the perspectives of the neighbours and the council, this outcome constituted a success, as the problem was completely resolved.

Elected Members
The elected members will need to decide on an appropriate level of service for the noise management plan, typically making their decision based upon a set of fully budgeted options for varying degrees of service, presented by officers. A comparison with management plans prepared by other similarly sized Local Authorities will assist in striking the right balance and, once approved, this document will aid in the definition and interpretation of what constitutes minimum service standards.

The policy presented to members, see Figure 8, should be a high level document that seeks to establish:

  • service level
  • resourcing; and
  • performance criteria/targets for service review.

Detailed implementation of the policy is the responsibility of the officers. Elected Members may decide to delegate functions to officers for specific matters to ensure these problems are dealt with more expediently.

Police
As discussed earlier, the co-operation of the police may be required to assist in the execution of the service, for example in serving notices, seizing noisy equipment and to advise on public order and safety issues, as well as other areas.

An "out of hours" noise response service may significantly aid the police in reducing the number of complaints they receive. Accordingly, it is beneficial for enforcement officers to maintain a relationship with the local police force(s) through regular contact with duty officers, the crime and disorder liaison forum, Crime Prevention Teams, briefings, provision of publicity material for receptions in Police Stations and in Police control rooms, etc.

Dealing with the Sheriff Court and with Justices of the Peace
The enforcement of abatement notices by prosecution will feature in any noise management plan. The co-operation of JP's with the plan may be critical to its success, particularly if "out of hours" services require warrants to enter premises for equipment seizures, alarm silencing, or similar "works in default".

When the aims and purpose of the noise management plan are explained to the Chief Clerk, it should be possible to obtain a duty list of JPs for "out of hours" response to warrant applications and to facilitate applications when the Court is sitting. It will be useful to agree a standard form for documents, e.g. information, applications for warrants and warrants to enter premises, requiring the authorisation of a JP. Discussion and agreement of the layout, wording and presentation of these documents with the Chief Clerk, will help familiarise the court with the process and can help accelerate proceedings for an application for a JP's Warrant.

In circumstances where more than one section of the council could be involved in dealing with a noise problem, the Environmental Health Department should adhere to its own noise management procedures and collaborate with the other council departments as it deems to be appropriate. Once it becomes necessary for the council to consider prosecution or other statutory action, the case should be reviewed and a corporate decision taken on which enforcement action is most appropriate to resolve the matter. It is not precluded by law and is common practice for an enforcement officer from the Environmental Health Department to contribute evidence to assist another council department in taking action.

4.3.2. How is the Service Delivered?

The practical issues of determining how the service is delivered on a day-to-day basis will be developed by the individual local authority in the context of the local needs and circumstances of their districts; but can in generally be defined in three phases:

i.e. Initiation; Investigation and Enforcement; and Resolution and Closure

Initiation

  • The receipt of a noise complaint
  • The preventative investigative duty ("inspecting the district for nuisances")
  • An application for planning permission
  • An application for a license
  • An application for Building Control Approval
  • Consultation with SEPA on an IPPC Authorisation application

Investigation and Enforcement

  • fulfilling statutory duties
  • officers authorised under delegated powers
  • gathering evidence
  • the application of tests for statutory nuisance
  • judgement on the existence of statutory nuisance or otherwise
  • the determination of the appropriate planning/licensing conditions
  • the determination of appropriate noise controls for construction sites
  • the service of statutory notices
  • invoking alternative dispute resolution procedures
  • managing the follow up procedure
  • the seizing of noise making equipment where required.

Resolution and Closure

The resolution of a noise case can be defined as being achieved where the policy and procedure adopted by the local authority for dealing with noise has been followed through to completion, resulting in one of the following outcomes:

  • the complainant withdraws their complaint and no instance of statutory nuisance has been identified; or
  • informal action has been taken e.g. mediation or warning letter, and the nuisance has been abated or the case has been resolved; or
  • formal action has been taken and the nuisance abated or the noise is sufficiently controlled; or
  • the matter has been referred to an agency outside of the local authority; or
  • The local authority investigates the complaint and determines that the matter complained of is not a statutory nuisance, or that no further action can be justified

It must be stressed that the resolution of a case should, in all senses, be a positive action with local authorities taking constructive steps to determine if a case is resolved or resolvable before closing it. Leaving a case permanently open by relying upon the complainant to maintain contact with the case officer is not good practice. Local authorities are advised to set up communication systems, including access to interpreters and translators, to maintain contact with and inform complainants of the progress or otherwise of their case. Close attention to customer care and the efficient use of resources should ensure that unresolved cases are not left open unreasonably or for protracted periods. When a case is closed a record should made in the file detailing the reasons for considering the issue closed and detailing when and how the complainant was advised.

Good Practice - Case Closure

All cases of nuisance must be closed at some stage, this could involve:

  • cases where the offending noise is monitored and no further complaints have been received for 3 months, in which case the complainants should be contacted and the case may be closed if the problem has not recurred.
  • cases where a reasonable investigation has been carried out, for example there have been at least 3 attempts to witness the nuisance, either visits at appropriate times and of sufficient duration; or monitoring/recording equipment has been provided for a sufficient period, and on all occasions no statutory nuisance has been established.
  • Cases where the complainant does not want the Council to take any action - these should be monitored for 3 months and can then be closed if the complainant still wishes no further action.
  • EHD have a policy of generally not investigating the same complaint during a period of 6 months after the closure of the case, unless circumstances change significantly.

Source: Extracted and amended from LB Camden

Once a decision has been made to close a case, if verbal communication or correspondence has been opened with the alleged noisemaker (perpetrator), then they should be advised whether or not action will be taken against them.

The three-stage investigation process can be developed further as follows:

4.3.3. Inception

Receipt of Noise Complaints
Good practice suggests that councils should set out a procedure for receiving, recording and categorising or screening noise complaints throughout the 24 hour period, 7 days a week.

With regard to receipt of complaints it has also been determined that:

  • Proper records of complaints should be kept and a system in place to track progress of an investigation and action taken in a timely manner 4.
  • Failure to investigate or excessive delay in investigating out of hour's noise due to staff shortages or lack of overtime funding is a breach of the duty to take reasonable steps to investigate complaints 5.

Even when noise services are scoped and delivered predicated upon a robust assessment of need, there will inevitably be circumstances where overall levels of complaint and demand for the noise service can outstrip the available resources. In these circumstances local authorities have found that it is often helpful to have in place a system for prioritisation of complaints so that resources for investigation can be allocated in an objective and planned manner to ensure that the worst noise cases are dealt with first and that the available resources are utilised effectively to ensure that as many noise complaints as possible are investigated and dealt with, see Appendix 3.2 and comments below.

In deciding how best to use the resources available for providing noise services, the council may regard noise impacts at night to be of greater importance compared to day time noise, and therefore it may be appropriate to develop a different set of objectives and priorities for the night time out of hour's noise service.

4.3.4. Investigation and Enforcement

Gathering Evidence
It should be emphasised that the same principles of gathering evidence apply to both commercial and domestic noise investigations. However separate guidance has been produced by the Scottish Executive on Part 5 of the Antisocial Behaviour etc (Scotland) Act 2004 as this relates to Noise Management ( http://www.scotland.gov.uk/about/ERADEN/EcolAU/00017824/nlr-rpt.pdf ).

Many complainants are concerned that they may be identified to the alleged noise maker as the source of complaint; consequently most Local Authorities seek to protect the confidentiality of the complainant and do not give out complainant details when contacting or visiting alleged noise makers. Obviously, in many circumstances it will not be difficult for the alleged noise maker to work out who may have complained and if the case leads to criminal proceedings being instituted by the Procurator Fiscal it may not be possible to withhold the name and address of the complainant, if it is from their own property where the noise nuisance is witnessed. Complainants should be advised of this early on in the course of the investigation.

Some Local Authorities have expressed concern that alleged noise makers may try to use their Data Protection Act right of access to personal information being held about them by a Local Authority, to seek confirmation of the identity of complainants e.g. they may demand access to the file or even officers' notes etc. There are provisions in the Data Protection Acts for disclosure of personal information on request, however there are also provisions for withholding information where third party confidentiality e.g. complainant's details, may be compromised, and for editing or restricting the information an alleged noise maker has access to, thereby avoiding identifying the complainant. Each case needs to be judged on its merits and in such cases the advice of the local authority's Data Controller and the Data Protection Commissioner should be sought - see Appendix 7 Question 8 for a legal interpretation of this issue.

Diary sheets kept by the complainant can form a useful component of the evidence on which a local authority might be satisfied that a statutory nuisance exists or might occur or recur. However, diary sheets on their own may not provide sufficient evidence of statutory nuisance or breach of a statutory notice, because:

  • diary sheets can be easily countered by simple counter claims that they are false, are exaggerated, are inaccurate and/or that the noise was simply emanating from elsewhere;
  • diary sheets do not identify the person responsible for the nuisance.
  • The main purpose of diary sheets lies in providing information to the enforcement officer so that judgements can be made on whether:
  • it is worthwhile programming visits to maximise the probability of witnessing the noise;
  • it is likely that Environmental Health staff will ever witness the noise;
  • the diary sheets would corroborate evidence from enforcement officers or other witnesses that the noise they have witnessed occurs frequently and/or for an extended period of time;
  • the noise is due to unreasonable behaviour or whether poor sound insulation may be a factor.

NB: the practice of issuing diary sheets and undertaking no further investigation in response to a complaint (i.e. leaving the case in abeyance) does not comply with the local authority's Section 80 EPA'90 duty to take reasonable steps to investigate complaints of nuisance.

Good Practice - Investigating Complaints

Documented Procedures:
The Council issued work instructions to all staff as part of its ISO 9000 Quality Assurance system.

Having written procedures and work instructions:

  • Provides clear guidance to staff on the minimum standards expected.
  • Provides support and advice on how the service standards can be achieved.
  • Helps ensure consistency across the staff group charged with providing noise services and the types of cases they have to deal with.
  • Encourages good record keeping.
  • Leads to greater efficiency.

Computer files can be updated at the end of each shift so that staff working on subsequent shifts can be appraised of new cases, of the progression of existing cases and any personal safety issues that may have arisen.

Some Local Authorities have looked at remote working with laptops/palm held computes. Although there are significant benefits, these can be discounted by the disadvantages of lugging them around in the field, communication problems and the extra security and personal safety risks using portable IT equipment attracts when used out of the office at night or in crime challenged locations.

Source: London Borough of Southwark

Contacting the Alleged Noise Maker
As part of the investigation of a noise complaint, but before corroborating evidence has been obtained, some authorities contact the alleged noise maker to advise that a complaint has been received and that an investigation is underway (some local authorities take the view that this also has the benefit of making the investigation non-covert and therefore exempt from the RIPSA 2000 requirement for authorisation - see Appendix 3.2). Typically they also invite the alleged noisemaker to contact the case officer to put their side of the case if they wish. Anecdotal evidence suggests that this process can result in a proportion of noise problems being resolved promptly, although conversely it can also provoke a worsening of the situation in some cases.

Witnessing the Noise
Efforts should be made to witness the noise including reactive visits at the time the noise is occurring in response to complaints; or programmed visits at times when the noise is likely to occur in response to diary sheets. If visits are not possible, use of a Minidisc or DAT based recorder system should be considered. Some council's have formed the view that prior authorisation under RIPSA 2000 should be obtained from the appropriate authorised officer within the Council when noise recording, though not noise level measuring, devices are used.

When investigating an allegation of noise nuisance, the authorised officers have a duty to gather evidence with the contingency that the matter may ultimately be placed before the court. Scots law requires that such evidence be corroborated and the common practice among authorities is for two officers to visit the property and to simultaneously witness the offending noise for themselves. It should however be noted that the law of corroboration does nor require that every piece of evidence has to be spoken to by two witnesses. The evidence of a single witness may still be relevant and significant to the case particularly if separate corroborative evidence is provided by the complainant or through noise measurement data.

If various attempts have been made to witness the noise and no nuisance was found, then consideration should be given to closing the case, some local authorities take the view that a maximum of three visits of suitable duration at times and on days/nights when the probability of witnessing any noise is greatest is reasonably sufficient, although more visits can be justified if:

  • due to unavoidable or unforeseen circumstances the visits did not take place at times when the noise was likely to happen;
  • due to pressure of other work, or unavoidable or unforeseen circumstances visits were not of sufficient length for officers to have been likely to witness the noise;
  • the noise has been witnessed, but not at a level, duration or time likely to be a nuisance;
  • the noise has been witnessed but the complainant advises it is not representative of the usual level, duration or timing at which the noise would be likely to be a nuisance;
  • the noise has been witnessed, but not at a level likely to be a nuisance, but the complainant advises that noise at this level is likely to recur often enough to become a nuisance due to its regular recurrence.

The Local Government Ombudsman has ruled that the complainant must be kept informed of action taken and the progress of any investigation. All communications, including telephone conversations, e-mails etc. with the complainant or alleged noisemaker should be recorded on file. In some circumstances a simple note of the time and date of the phone call or e-mail etc will suffice, in others a more detailed note of the conversation or contents of the communication will be needed.

Example of Good practice - Negotiated Solutions

Falkirk Council
BP Grangemouth presents special problems to the local authority due to its size, relatively close proximity to residential properties (400m to 700m), hiatus in control through IPPC scheme (not due to come in until 2010) and the ostensible inadequacy of the EPA statutory nuisance provisions i.e. maximum penalty of £20k on summary conviction.

Residual noise levels at properties nearest to the refinery at L Aeq(daytime) 45 dB are some 15 dB greater than in other parts of the district. Particular problems have been presented by gas flaring incidents at the plant from 4 no tall stacks; these occur regularly due to plant breakdown or shutdown. The high level flare i.e. 120 m high with steam injection to control smoke emissions produces noise analogous to a jet engine which is loud and disturbing to the residents. Typical noise measurements of such incidents produced levels some 20 to 25 dBA above the endemic residual noise level at property facades. Flaring incidents can, typically, go on for days at a time. The environmental health service has successfully negotiated a potential solution with BP through the construction of a low level flare some 20m high and 10m in diameter where noise and light will be contained within the base of the structure. The cost to BP will be in the region of £3m but the major benefit will be that this new facility will be capable of being used in 75% of gas flaring incidents, thereby dramatically reducing the noise exposure and disturbance of the local residents.

Noise Measurements
Depending upon the complexity and severity of the case under investigation, officers wishing to pursue a thorough and detailed investigation will appreciate the benefit if undertaking a programme of noise measurement recordings. Appendix 2 to the guide provides a useful summary of technical standards, some of which include noise measurement protocols that should be followed where these are relevant to the case under consideration. A standard noise measurement report template used by the City of Edinburgh is reproduced in Appendix 3.4.

A typical complaint investigation flowchart addressing the three discrete phases of initiation, investigation and enforcement is provided in Figure 12. The flow charts are an amalgam of current practices carried out in a range of local authorities. They should not be regarded as being definitively prescriptive nor requiring adherence at all costs, but should be considered rather as models that may be useful in planning customised complaint investigation procedures for each individual authority based on its own needs and circumstances and upon the unique characteristics of each noise complaint.

NB: a separate investigation flowchart is provided in the guidance to Part 5 of the Antisocial Behaviour etc (Scotland) Act 2004 ( www.scotland.gov.uk/about/ERADEN/EcolAU/00017824/nlr-rpt.pdf ).

Figure 12 - Complaint Investigation Flowchart

Figure 12 - Complaint Investigation Flowchart - Initiation image

Figure 12 - Complaint Investigation Flowchart - Investigation image

Figure 12 - Complaint Investigation Flowchart - Enforcement image

4.3.5 Statutory Nuisance

Section 79(1)(g) of the Environmental Protection Act ( EPA) 1990 provides that a statutory nuisance occurs as a result of: 'noise emitted from premises so as to be prejudicial to health or a nuisance'. Vibration is included in the definition of noise. It is a requirement for the noise to be emitted from 'premises', which includes land and vessels as well as property. The noise provisions in the EPA were widened by the Noise and Statutory Nuisance Act 1993 to include noise 'emitted from or caused by a vehicle, machinery or equipment in a street' (section 79(1)(ga)). Traffic noise is excluded by section 79(6A).

The noise provisions in section 79 EPA consists of two limbs, like all other statutory nuisances. The requirement for statutory nuisance is that the noise be prejudicial to health or a nuisance (it could be both). This means in the case of section 79(1)(g) that the noise has to be emitted from the premises of another and substantially interfere with the victim's enjoyment of his own premises. 'Enjoyment' refers to the exercise and use of the right to occupy land and having the full benefit of that right.

The interference must have some quality that makes it unreasonable for the victim to bear. (Watt v Jamieson 1954 SLT 56). Under the nuisance limb, interference in a person's 'personal comfort' is required (Salford CC v McNally [1976] AC 379, at 389). The standard is an objective one. So, where a particularly sensitive victim experiences a significant interference in his personal comfort, which an average person would not, there can be no statutory nuisance. (Heath v Brighton Corporation (1908) 98 LT 718)

The noise victim can be a residential or business occupier.

4.4. Prejudicial to Health

The 'health limb' and the 'nuisance limb' are alternatives within section 79(1) EPA 1990. Statutory noise nuisances consist of common law nuisance. Recourse to the health limb is likely to be rare in respect of noise for two reasons, one practical and the other legal. As was said in Birmingham CC v Oakley [2001] 1 All ER 385, 399, "prejudice to health" "covers what may be actually injurious as well as what may be likely to be injurious [but is] in either case something over and above what may be seen as a "nuisance"".

Generally, noise statutory nuisance will fall under the nuisance limb. The evidential standard is an objective one and, in practice, proving prejudice to health in noise cases to the standard required needs authoritative, scientific evidence.

Nevertheless, if the health effects are sufficiently serious and can be proved then it would be better to proceed under the health limb than under the nuisance limb because this better reflects the reality of the situation. In certain cases, of course, recourse to the health limb may be the only option since this does not require, as the nuisance limb does, evidence of an interference with a person's property arising outside it.

Proceeding under the health limb presents a second difficulty, however, arising from the state of the law. Arguably, the health risk must be of a type which is a 'threat of disease, vermin and the like' to engage the health limb. This is currently the position with statutory nuisances arising from accumulations or deposits 6 and from the state of premises 7. These forms of statutory nuisance originated in the mid-nineteenth century, when Parliament intended that the health limb be used to control threats to public health arising from diseases and unsanitary conditions 8. The origin of statutory noise nuisance is more recent - the first legislation dating from the Noise Abatement Act 1960. It is a moot point whether courts would interpret noise nuisance in the same way. However, there is no decided authority on the point and so an element of uncertainty exists concerning the utility of the health limb in respect of noise.

Environmental noise can seriously affect people's quality of life and social well-being. Noise can affect domestic activities such as interference with sleep and rest, disruption to speech communication and listening, concentration and habitation. A World Health Organisation ( WHO) task force identified a number of health effects including behavioural effects and annoyance, interference with communication, sleep disturbance, psycho-physiological effects, and mental health effects. (Berglund & Lindvall, 1995).

4.5. Health Effects of Noise

For those people who are involved in domestic noise investigations, the psychological effects of domestic noise are known. Domestic noise can make people's lives a misery and can cause psychological distress and degrade a person's well-being. For example, people seriously affected by domestic noise often report:

  • serious annoyance
  • emotional effects such as changes in mood, feelings of depression and stress
  • behavioural effects such as drinking alcohol, taking sleeping tablets or taking medication for depression
  • activity disturbance such as disturbance to concentration and disturbance to sleep
  • performance effects such as long-term tiredness and inability to perform tasks.

The effects on mental health and physical ill health are less clear. These uncertainties are caused by the lack of research as much as anything else. Despite the lack of clear scientific proof, it is suspected that domestic noise can cause stress that can lead to physical ill health and can cause or exacerbate mental ill health. Even though there are uncertainties, the possibility of these effects cannot be dismissed.

The WHO (1999) recommended guideline values that are set at the level of the lowest adverse health effect (the critical health effect). Inside bedrooms the critical effect is sleep disturbance and the WHO recommends an L Aeq,T value for steady noise of 30 dB and a L Amax,fast value of 45 dB.

The WHO guideline values and other objective noise criteria should be used with caution because the correlation between effects of noise with noise exposure variables is very poor. There appear to be no studies in which disturbance due to noise has been related directly to the sound level entering dwellings (Raw & Hamilton, 1995). Additionally, a National Physics Laboratory report commissioned by DETR in Sept 1998. (see www.defra.gov.uk/environment/noise/health/page01.htm ) identifies the WHO guidelines as defining the minimum health effect noise levels, and goes on to state. "Exceedances of the WHO guideline values do not necessarily imply significant noise impact and indeed, it may be that significant impacts do not occur until much higher degrees of noise exposure are reached".

No new data is expected imminently to further the development of these guidelines. Accordingly measured noise levels below the WHO guidelines may be taken as unlikely to cause adverse health effects, but noise levels moderately above the WHO guidelines do not necessarily prove that a source is a statutory nuisance [see Murdoch Vs Glacier Metal Company Ltd, 1998 Env LR 732].

Noise measurements should be used with caution in the assessment of domestic and other types of noise, especially when the intruding noise contains vocal content, pronounced acoustic features or other connotations with respect to loss of acoustic privacy. Nevertheless, noise measurements can provide a useful record of the intruding noise, which can be used to achieve better consistency of the decision process and could be used to test the reliability of subjective evidence. Noise measurements can be used to check and inform the overall noise assessment, but a simple pass or fail approach must be avoided.

Investigations of low frequency noise are often time consuming since the source is often hard to identify as it can be some considerable distance from the receptor and the problem is often intermittent. Some individuals can be particularly sensitive to low frequency noise, sometimes due to particular hearing acuity or defects and its potential effects are not well understood. However, a recent review of published research carried out on behalf of Defra (Dr G Leventhall, Dr P Pelmear and Dr S Benton, 2003 - www.defra.gov.uk/environment/noise/lowfrequency ) has helped to provide some clarity on this matter.

Various checks and balances, together with a rigorous approach, should be used to investigate complex and marginal cases. The schematic in Figure 10 is an example of such an approach and identifies the different elements that may need to be addressed in investigating complaints of this type.

Conclusions and judgments based on subjective observations would be expected to vary between different assessors. Indeed, the volatile nature of many noise situations could lead to the same assessor arriving at different conclusions at different periods in time. Local Authorities are encouraged to make arrangements to achieve a reasonable degree of consistency between judgments made by different officers. The checks and balances referred to above would help to achieve better consistency. The type of arrangements that could be employed to assist in this might include:

  • training workshops;
  • practice guidance notes on noise investigations for different types of noise;
  • peer review, and,
  • inter-rater comparisons.

Figure 13 - An Example of an Assessment Framework where Noise is Alleged to be Prejudicial to Health

Figure 13 - An Example of an Assessment Framework where Noise is Alleged to be Prejudicial to Health image

Notes:
1 A possible approach is to use a standardised interview method. The Standardised Interview to Assess Domestic Noise Complaints and their Effects ( SIANCE) is a tool that can be used as part of an overall assessment. It is important to note, however, that the interview should only be seen as part of the range of assessment methods available to the assessor. Self-reported effects can be used to determine whether interference from noise has prejudiced an individual's health. However the legal test does not allow for undue sensitivities. It is important, therefore, that noise conditions are verified by an independent and competent Enforcement Officer in order to determine whether the noise is indeed prejudicial to health. It is also important that the assessment is consistent with the consensus of scientific opinion on the effects of noise and is consistent with legal precedent.
Detailed analysis of the validity of SIANCE and results from the field study can be found in the Department of Health Report 'The Development of a Standardised Interview to Assess Domestic Noise Complaints and their Effects' available on the Department of Health website http://www.doh.gov.uk/hef/airpol/sciance.htm .
2 Inevitably, nuisance will also need to be assessed in arriving at a conclusion as to whether the noise constitutes a nuisance or is prejudiced to health.

4.6. Guidance on the Investigation Duty

The local authority duty under section 79 EPA 1990 is two-fold e.g.

  • Firstly, the authority is under a duty to inspect its area from time to time in order to detect any statutory nuisances that ought to be dealt with.
  • Secondly, where a person living within its area makes a complaint of an alleged statutory nuisance, the Local Authority is under a duty to take such steps as are reasonably practicable to investigate the complaint.

Generally, in noise nuisance cases, it is the complaint route that triggers action by local authorities. However, the duty to investigate is not absolute whereby all efforts must be made to investigate at all costs and that an investigation must go on indefinitely even without resolution being foreseeable. Instead, section 79 EPA' 90 only requires that "reasonably practicable" steps are taken to investigate complaints. Consequently, the duty to investigate may be mitigated by:

  • physical considerations e.g. the noise is too short in duration, irregular or infrequent for any Council staff to be able to witness; and
  • what is reasonably affordable in terms of cost effectiveness and the proper use of local authority resources (See Jordan Vs Norfolk CC 1994 4 All ER 218).

In practice each complaint will have to be judged on its own merits. It follows that the way noise complaints are dealt with is important because it determines decisions about what needs to be done in response to complaints, including any enforcement action that may follow. It is important to encourage consistency in the way enforcement officers approach the task of interviewing complainants. One way of achieving this is to use a standard interviewing instrument e.g. a standardised questionnaire for interviewees or aide memoir for interviewing officers to prompt them to ask appropriate questions. The results obtained will not be conclusive in deciding whether a complaint is sufficient or of a kind to amount to a statutory nuisance. However, self-reported effects can form part of the evidential background enabling the local authority to make a proper decision about whether a complaint amounts to a nuisance, or whether the noise is injurious to health.

4.7. Requirement to Serve an Abatement Notice

The Local Authority has a duty to reach a judgement, i.e. to make a decision about whether a matter or complaint amounts to a statutory nuisance before serving a notice under section 80 of the EPA 1990. In determining whether a noise problem amounts to a statutory nuisance, regard should be had to a number of factors which may indicate whether the assessment of nuisance is appropriate, including:

  • the level and type of noise;
  • its duration;
  • the time of day or night when the noise occurs;
  • what measures could reduce or modify the noise;
  • the characteristics of the neighbourhood where the noise occurs;
  • the number of persons affected; and
  • whether best practicable means have been used to control noise emanating from industrial, trade or business premises.

Once an authorised officer has formed the view that a statutory nuisance exists, the local authority is under a duty to serve an abatement notice 9. The authority for taking decisions on behalf of the Council can be delegated to a properly authorised officer. Delegation may be effected by Council resolution or standing orders.

In cases involving trade or business premises, the defence of best practicable means may be available to the perpetrator of the nuisance. It may be that an officer considers that, although a nuisance exists, the defence will succeed in the particular case. Whether the defence succeeds is a matter for the court, but it may be appropriate for an officer to consider its availability when forming a view as to whether a statutory nuisance exists. For instance, best practicable means may suggest that the activity is reasonable in the first place and this may clearly not be the case. However, the absence of case law on this point does leave the issue open. If an officer wrongly forms a view that the use of best practicable means suggests that a statutory nuisance does not exist, then the authority is potentially exposed to an action for judicial review by a complainant, or a complaint to the Local Authority Ombudsman 10.. However, if an effective BPM defence exists it would appear a waste of public funds to pursue this knowing it will be quashed on appeal.

Whilst it has become established practice among a number of Scottish local authorities to adopt an informal approach to complaint resolution, there is nevertheless no authority for delaying the service of a notice to allow time for alternative methods of dispute resolution to be explored. Informal complaint resolution methods may indeed be both cheaper and more effective than taking formal enforcement action but although a short delay may be excused, any significant delay after the judgement has been reached that a statutory nuisance exists, effectively gives the local authority a discretion to which it is not entitled and is in conflict with established case law on the matter 9,10. While, in practice, there may well be some delay occasioned whilst an abatement notice is being drafted, the delay incurred pursuing an informal route may be considered unreasonable and could expose the local authority to a judicial review by an aggrieved person.

Nevertheless, alternative methods of dispute resolution may be explored, either in parallel with the notice procedure or as a precursor to serving the notice whilst, for example, the investigation is underway to establish the person responsible for the nuisance etc. However it must again be emphasised that the conduct of the investigation, including the pursuit of alternative dispute resolution methods, should not unduly delay the serving of a notice.

Good Practice - Informal Action

A good practice interpretation of the decision to explore informal action is where the outcome of the informal action can be expected to achieve the same result as serving a notice. This is often the case with isolated or infrequent cases of domestic noise. In a complex or difficult case it is often reasonable to delay the service of a notice, until a thorough and detailed investigation has been undertaken such that all the necessary information has been gathered. Time spent investigating the technical aspects of a case including possible BPM defences or alternative avenues to resolve the problem is justified and reasonable in the context of ensuring that ultimately a robust notice is served that can be justified and sustained if appealed and will result in a meaningful reduction in noise. This will avoid undue wastage of public funds, which might arise by serving a "rushed notice" that the recipient could readily appeal or is unenforceable. However, it must be emphasised that incurring any undue delay in serving an abatement notice where a noise nuisance has been established, would amount to maladministration on the part of the Local Authority and would be unlawful.

It has been determined 11 that it is for the Courts to determine the defence of Best Practicable Means ( BPM) and local authorities should not unduly delay serving abatement notices whilst deciding if a BPM defence exists (in the case cited, the local authority seems to have prevaricated for over 20 months between establishing a nuisance and serving a notice, which is patently excessive).

Important Note - Delegation of Powers

If an officer of the council is empowered to sign a notice by delegated powers, then the minutes of the meeting at which this delegation was made must be available when attending court in order to defend any challenges to the legitimacy of any notices served.

4.8. Seizure of Equipment

Section 47 of the Anti-Social Behaviour (Scotland) Act 2004 empowers an officer of the local authority in whose area the relevant property is situated to seize and remove any equipment which appears to either be being or to have been used in the emission of noise provided that a warning notice has been served in respect of that noise from relevant property and an officer of the local authority believes that, at any time in the period which is specified in the notice has exceeded the permitted level. If the facts of the case warrant such action and it can be shown that abatement notice proceedings are likely to be ineffective, proceedings may be instituted in the High Court under s 81(5) of the EPA 1990.

Section 10(7) of the Act also clarifies Local Authority powers under section 81(3) of the EPA 1990 to seize noise-making equipment from premises. 'Premises' is obviously a wider term than 'dwelling', so this provision applies also to the seizure of equipment from an industrial, trade or business premises or open land. Use of this provision does require that an abatement notice has been served and that the noise offender has failed to comply with it in order that the equipment may be seized. Additionally in order to obtain a warrant to enter the premises an authorised office must be able to demonstrate that entry has been refused, or refusal is apprehended, or the premises are unoccupied or the occupier is temporarily absent, or the case is one of emergency, or giving notice would defeat the object of the entry; and there are reasonable grounds for entry into the premises to seize the noise making equipment e.g. statutory nuisance is on-going or likely to recur.

Alternatively, if a case is serious and urgent enough and it can be shown that use of the abatement notice procedure is likely to be ineffective, an injunction may be obtained from the High Court using the procedure under section 81(5) EPA 1990. A noise offence includes a breach of section 80(4) EPA 1990.

Powers of seizure are dictated by the provisions of the particular statute, which is being employed, see below:

Under the Environmental Protection Act 1990, an enforcement officer is entitled to take from the relevant premises such samples or articles as he/she considers necessary for the purposes of discharging any of the Local Authority's functions under the Act; and Local Authority may, whether or not they take proceedings for an offence under section 80(4), abate the nuisance and do whatever may be necessary in execution of the notice. Many Local Authorities have interpreted this power as including seizure of noise making equipment or animals.

  • This is obviously a wide power, which in cases of noise nuisance could be used, for example, to seize stereo equipment or possibly barking dogs where owners are absent, etc.
  • There exist similar provisions under the Control of Pollution Act 1974.

Retention of the property by the Local Authority is strictly only permitted for so long as is necessary for the Local Authority's function under the Act to be discharged although Local Authorities may apply for the equipment to be forfeited and this intention needs to be made clear at the appropriate Court hearing.

The Antisocial Behaviour (Scotland) Act 2004 is an adoptive Act. Therefore, the Act must be adopted in its entirety before noise-producing equipment may be seized under the Act. Local authorities in Scotland have powers of default under s81(3) to deal with nuisances, including noise nuisances where the person concerned has failed to comply with an abatement notice which has been served under s80. The local authority are given powers under s 81(3) to abate the nuisance and do whatever is necessary in the execution of the notice. Reference should also be made to Schedule 3, para 2 to the Act which gives power to authorised persons to enter premises at any time in order to ascertain if a nuisance exists and take any action which is either authorised or required under the Act. Under para (4)(c) authorised officers have the power to take away, inter alia, such articles as is considered necessary for that purpose. 'Articles' would cover, of course, hi-fi equipment, radios, etc.

See Appendix 3.11 for practical guidance on seizing equipment.

4.9. High Court Proceedings

Section 81(5) of the Environmental Protection Act 1990 provides that if a local authority is of the opinion that the abatement proceedings under the Act would afford an inadequate remedy in the case of a statutory nuisance, the authority may take proceedings to abate the nuisance in any court of competent jurisdiction. It is not necessary that the authority has suffered damage from the nuisance-s81(5). The most common form of proceedings which a local authority would, of course, take is an interdict against the author of a nuisance. On the authority of the English case of Vale of White Horse DC v Allen [1997] Env LR 212 (which concerned proceedings for an injunction), the relevant local authority would require to come to the conclusion that the provisions of s 80(4) would afford an inadequate (as opposed to a less convenient) remedy before it could successfully invoke s80(5). However, before the subsection can be invoked it is not necessary that statutory remedies have been exhausted-Hammersmith LBC v Magnum Automated Forecourts [1978] 1 WLR 50. Furthermore, the terms of the appropriate injunction can be more restrictive than those which are contained in the relevant statutory notice-Lloyds Bank v Guardian Assurance and Trollope and Colls Ltd (1986) 35 Buid. LR 38.

In order to preserve the rights of the parties pending the final determination of the respective rights of the parties the local authority may seek an interim interdict which is a discretionary remedy - see Kelso School Board v Hunter (1874) 2 R 228. A prima facie case requires to be made out- Deanne v Lothian Regional Council 1986 SLT 22. In addition, the so-called,' balance of convenience' between the respective parties must be ascertained - see Highland and Universal Properties Ltd v Safeway Properties Ltd 1996 SLT 559.

See Appendix 7 Question 13 for clarification on the use of Interdicts to control noise.

4.10. Dog Warden Services

Many environmental health services provide a dog warden service employing well-qualified staff experienced in understanding dog behaviour. A number of authorities utilise the expertise of dog wardens in the investigation of alleged noise nuisance complaints as these relate to barking dogs and in some instances noise monitoring is undertaken to provide corroborative evidence for individuals making applications to the District Court for an Order to control a dangerous or annoying creature under the provisions of section 49 of the Civic Government (Scotland) Act 1982. Notwithstanding the local authority's express duties under sections 79 and 80 of the Environmental Protection Act 1990, it must be conceded that this latter approach provides for a more practical and expedient route for the resolution of such complaints. - see Appendix 3 for specimen pro-forma application for an Order to the District Court. Comprehensive guidance on dog behaviour management is available in Defra's recently published draft guide Constant Barking Can be Avoided - Offering Guidance for Owners available to be down loaded from www.defra.gov.uk/environment/localenv/dogs/bark.htm

4.11. Alternative Dispute Resolution including Mediation

The term Alternative Dispute Resolution ( ADR) includes a range practices from informal approaches or letters by Council staff to alleged noisemakers, to more structured arbitration and mediation methods. Alternative dispute resolution methods can be successful and may be quicker, cheaper and more effective in cases where a noise dispute exists, than formal use of the statutory nuisance powers. However, Local Authorities are reminded of their duties under sections 79 and 80 respectively of the Environmental Protection Act 1990 to take reasonable steps to investigate nuisance complaints and to serve abatement notices when satisfied of statutory nuisance. Consequently, where alternative dispute resolution methods are appropriate they should run in parallel with steps to comply with duties to investigate and take action against statutory nuisances. For example, this could be by holding enforcement of an abatement notice in abeyance whilst mediation was on-going or using any enforceable elements of the agreed outcome or action plan from mediation to form the basis of the requirements of an abatement notice.

Where alternative dispute resolution methods prevent the recurrence or secure abatement of a statutory nuisance during the course of the investigation of a complaint e.g. when officers contact a noise source to establish who is the person responsible for a nuisance and they promptly stop or reduce the noisy activity, then abatement notices need not be served or enforced as the nuisance has been abated.

Many benefits are claimed for mediation, including:

  • it allows people to be heard. In some cases, a simple apology from either or both sides is all that is required to put the situation right
  • it is an empowering process that encourages people to put forward their own suggestions and ideas
  • it is less intimidating than legal procedures, and people represent themselves rather than having someone speak for them
  • it provides solutions that the parties themselves have decided on, giving them all a sense of ownership of any agreement. As a result, agreements reached in this way last much better than solutions handed down by Courts or an arbitrator
  • it can be organised quickly. When disagreements are not addressed, they can escalate. Mediation is relatively easy to arrange and can be completed within weeks
  • it is usually affordable by all. Most neighbour mediation is free to those who want to use it, and many other forms of community mediation are available at a reasonable rate.

Mediation can be very helpful when a situation is stuck or not easily resolved. It works by giving everyone the opportunity to explain their side of the story, and to talk without being interrupted. It is not an 'easy option' - when people are honest and are encouraged to say what they feel, the situation can provoke strong emotions - but once people have had a chance to express their feelings, they are more likely to let go of their hostility.

There are a number of reasons where mediation can be considered to be of benefit to a Local Authority, in particular:

  • the mediation process helps to preserve good future relations (between neighbours this is especially important)
  • mediation may be less resource intensive than formal action
  • the use of statutory enforcement powers can exacerbate a situation, as it can polarise the parties, driving them further apart
  • mediation can be more appropriate. For example the environmental health department of a council can only address the dispute in a legal context. However, they cannot sreally deal with the effects of noise on the parties involved, the feelings and emotions. The effects of a low level constant noise that may be within 'acceptable' limits may have a more detrimental effect on a neighbour than a very loud and late party that only happens once a year. Mediation may be useful in tackling noise that falls outside the remit of the environmental health department as well as those within their remit
  • mediation is useful for tackling a wider range of problems, of which noise complaint is just symptomatic.

Good Practice - Results of Mediation

Case 1
London Borough of Hammersmith and Fulham use a Voluntary service CALM which is jointly funded by numerous housing associations. Benefits are considered to include the ability to resolve a number of intractable neighbour noise cases, as well as being able to get involved in non-noise issues and the possibility of attaining a sustainable solution where noise is merely the vehicle for articulating a whole series of issues.

Approximately 100 noise related cases per year are processed with a positive outcome in 60-70% of cases.

Case 2
London Borough of Southwark's Housing Department has a service contract with Southwark Mediation for up to 2000 referrals with an annual cost of £30k. The Environmental Health Department were referring up to 110 cases per annum, out of more than 10,000 noise complaints per year. But the attitude to mediation became jaundiced since full mediation was only ever accepted in one case and the majority of complainants insisted on maintaining their anonymity.

The lesson to be learnt here may be that mediation can work but only if all parties are prepared to enter openly and wholeheartedly into the exercise. This may not be the situation in many noise cases and there may, of course, be valid reasons why the complainant wishes to remain anonymous.

Anti Social Behaviour Orders ( ASBOs) and Acceptable Behaviour Contracts ABCs
The Crime and Disorder Act 1998 has given rise to the anti-social behaviour order ( ASBO) which is an important addition to the range of measures available to the police and local authorities to tackle anti-social behaviour. Whilst ASBOs would not necessarily be the first recourse in cases where noise nuisance is the main problem, they are an effective way of tackling more serious anti-social behaviour, which may include noise nuisance as one of the key elements of the problem. Circumstances where their use may be appropriate would include dealing with, for example, families whose anti-social behaviour, when challenged, leads to verbal abuse, threats or graffiti, or where noise nuisance is part of a pattern of unruly or harassing behaviour, which intimidates others.

ASBOs Key facts:

  • Sheriffs' courts have had powers to make anti-social behaviour orders since 1 April 1999.
  • Local authorities and Chief Officers of Police in consultation with one another are able to apply to a Sheriffs' court for an Order to protect the community from the actions of an individual or individuals who cause harassment, alarm or distress to others not in the same household as themselves.
  • Proceedings to apply for an Order are civil, not criminal, and the case needs to be proved according to the rules of civil evidence. If an Order is made the defendant will be prohibited from doing anything specified in it. The Order itself will not give the defendant a criminal record.
  • A breach of an Order is a criminal offence. The prosecution must prove beyond reasonable doubt that the Order has been breached. Where a person is convicted for a breach, the courts can impose stiff penalties of up to five years' imprisonment.
  • A strategy for the use of the Orders will be developed as part of the local crime and disorder strategies for each area. The duty, which the local authority and the police share, is to draw up such a strategy.
  • ASBOs should be used wherever it is thought that they will be a successful remedy to anti-social behaviour, and where other methods may be less effective. This does not necessarily mean that other methods have to be tried first. In other words, ASBOs are not, as some have suggested, a measure of last resort.

Acceptable Behaviour Contracts have been developed as a pre-cursor to ASBOs and these can be used to control anti-social children and prevent their behaviour deteriorating into serious nuisance and offending. ABCs involve an agreement between the parents, the children themselves, the police and social services, aimed at tackling their anti-social behaviour. These contracts represent a voluntary commitment by the young person to curb his/her behaviour and aim to:

  • stop the behaviour rather than punish the offender; and
  • encourage the young person to take responsibility for his/her actions.

See Appendix 3.13 for more information on ABCs.

The Antisocial Behaviour (Scotland) Act 2004 has introduced further powers to control anti-social behaviour that can be summarised as follows:

  • widen the use of Fixed Penalty Notices - e.g. noise nuisance, truancy, graffiti - and applying them to 12-15 year olds
  • powers to require the registration of private sector landlords

Further guidance on the use of Anti-social behaviour powers in Scotland can be found at ( http://www.scotland.gov.uk/library5/social/acbg-00.asp ).

4.12. Complaint Resolution

Good Practice guidance as to when a complaint can be regarded as resolved has been given in section 4.3.2 above.

The Ombudsman has determined that it is not acceptable for the local authority to assume that a case has been resolved, merely because a complainant has not contacted the Local Authority service after their initial complaint or following contact by Local Authority staff. Instead, local authorities should continue to manage the case, maintain contact with complainants and keep them appraised of progress of their case 12.. If complainants are simply left "in the dark" about their case they may assume there is nothing the Council can or will do about the problem and consequently "give up" on the local authority and then have to live with an on-going noise problem - a situation that is clearly inequitable.

A good practice example of managing follow up to a notice with time limits for specific action is to send a letter to both the complainant and the recipient of the statutory notice, advising on the imminent expiry of the deadline and requesting a response from both, that the nuisance has either been abated or is still continuing. In this way, a case may be deemed resolved or identified for further action.

4.13. Competence

In order for staff to be able to effectively provide noise services it is critical that they possess the core competencies to provide the service and do the job. Core competencies are the attributes that a member of staff engaged in providing noise services will be expected to demonstrate in undertaking the duties and responsibilities of the post to the required level. Examples of service and personnel expectations as regards core competencies are given below.

4.13.1. Service Expectations

Good practice suggests that local authorities should have systems in place to ensure that a competent service is delivered. In particular, where services are be provided by non-noise specialist staff, the system must be robust enough to ensure that a suitable service is provided. The areas such systems should cover include ensuring staff either already have or are capable of developing the abilities to fulfil the following tasks effectively:

Performance and Commissioning

  • Identify, gather, monitor and evaluate information
  • Identify and establish breaches of legislation
  • Investigate breaches of legislation
  • Prepare coherent and cogent reports
  • Prepare and present evidence in court
  • Sample and test items
  • Provide advice and assistance to individuals and organisations
  • Contribute to providing educational services.
  • Maintain working relations

Customer Services

  • Maintain reliable customer service
  • Communicate with customers.
  • Develop positive working relationships with customers
  • Solve problems on behalf of customers

Administrative Standards

  • Contribute to the Improvement of Performance
  • Contribute to the maintenance of a healthy, safe and effective working environment
  • Contribute to the planning, organising and monitoring of work
  • Create, develop and maintain effective working relationships
  • Research, prepare and supply information

4.13.2. Personnel Expectations

To ensure that personnel are able to demonstrate core competencies, it is good practice that personal specifications and job descriptions for posts recognise the specific education, skills, knowledge and experience that staff engaged in noise work need. Consequently, when appraising applicants and appointing staff to posts involving noise work, managers will have confidence the individual possess the minimum baseline of competence relevant to the work. Personal specifications and job descriptions can also help identify any gaps in existing staff competence and motivation that could be addressed by further training, mentoring or direction etc.

The range of education, skills, knowledge and experience that staff engaged in noise work need in order to be able to carry out all the tasks they are likely to encounter includes:

Possession of the REHIS Diploma in Environmental Health or equivalent qualifications. Posts involving technical assessment of acoustic data and reports may benefit from further qualifications e.g. the Institute of Acoustics ( IOA) Diploma in Acoustics and noise control; the Joint award of REHIS and the IOA Certificate of Competence in Environmental Noise Measurement; or undergraduate or post graduate qualifications in acoustics.

  • The ability to demonstrate good interpersonal skills.
  • The ability to demonstrate good written and verbal communication skills.
  • The ability to liaise effectively with other Local Authority departments and outside agencies e.g. police.
  • Knowledge of customer care in service delivery.
  • The ability to manage and conclude conflict.
  • The ability to negotiate solutions through the powers of persuasion
  • The ability to work out of normal office hours.
  • Knowledge of legislation and published technical standards and codes of practice covering noise, nuisance, planning, licensing, anti-social behaviour, criminal investigation and their implementation.
  • Knowledge of Scottish legal and court procedures.
  • The ability to use noise recording and measurement apparatus and to gather, analyse and interpret acoustic data and technical reports
  • Knowledge and experience of complaint investigation processes and of enforcement actions.
  • Experience or knowledge in the use of information technology.
  • The ability to set up, maintain and review records of complaints, investigations and actions.
  • The ability to undertake simple research, surveys or other exercises in relation to noise, nuisance and other anti-social behaviour, for enforcement, comparison or monitoring purposes.
  • The ability to manage the changing priorities and circumstances of casework and any assigned project work.

Good Practice - Establishing Competence

The following good practice measures have been applied to varying degrees in different authorities to ensure that enforcement officers are suitably trained:

  • recruitment policies, e.g. by way of qualifications and experience
  • documented guidance developed specifically for 'non-noise officers' working on the out of hours service containing information on how to assess noise for nuisance purposes
  • all non- EHO or technically qualified technical officers undertake the Institute of Acoustics (IoA) Certificate of Competence in Environmental Noise Assessment;
  • a 'mentoring' system exists where each action taken is recorded and monitored by a senior officer
  • professional discussion and support
  • appraisal interviews
  • refresher training and personal development
  • team meetings and discussions on complex cases
  • career development of individual officers, including adherence to formal training plan competence tests for field officers in the objective assessment of nuisance and in the use of sound level meters.
4.14. Safety

There are significant safety issues to be addressed by the service, particularly in the investigation of complaints and the associated statutory enforcement in connection with these. Appendix 4 contains detailed advice on lone working in a document produced by Dundee City Council, together with a number of documented risk assessments relating to noise work that have been produced by Edinburgh City Council.

The following is a selection of good practice measures that have variously been applied by different authorities:

A documented risk assessment procedure for visiting sites should always be in place and Safe Working Procedures developed may include one or more of the following:

  • joint visits with colleagues or police;
  • compliance with the Working Time Regulations 1998, including allowing additional time beyond the statutory minimum for the recuperation of staff after late night out of hours duties, where a documented risk assessment shows this to be appropriate;
  • use of radios with panic buttons linked to the control room;
  • officers accompanied by buildings' concierges when entering buildings;
  • strict adherence to lone working procedures;
  • use of anti-stab jackets, particularly during equipment seizures;
  • "real person" or computerised 'tracking log' system in operation whereby customer services officer sets priority of complaint and knows of whereabouts of out of hours service officers. Clients are updated on likely response times for dealing with complaint and the whereabouts of field staff are known in case of emergency etc;
  • a list of known 'difficult' customers, with guidance on how to deal with them e.g. do not approach or only approach with Police support. This information may not always be held electronically, however, the Data Protection legislation requires that such information, however stored, should be kept confidential to the staff, should be continuously updated, reviewed regularly and destroyed when no longer necessary.
4.15. Inventories (Equipment and other issues)

Where noise level measuring or recording equipment is in use, it is essential to have a record of the technical capabilities and limitations (accuracy) of the equipment together with current calibration certificates. Calibration certificates will in general need to be renewed at two yearly intervals.

Example of Good Practice - Equipment Inventories

An inventory for Out of Hours Service should include:

  • clear and simple instructions for installing and operating noise recording and measuring equipment in typical situations,
  • a file of written procedures,
  • blank copies of standard letters, notices, warrant applications and receipts for seized equipment,
  • a list of telephone contacts, e.g. local police, JPs, glaziers, locksmiths, car alarm companies etc.
  • an equipment bag containing torches, attack alarms; mobile phones, two-way radios, digital cameras etc.
4.16. Stakeholder Issues

The authority should regularly review the efficacy and take up of the service.

The aim of the review should be to establish whether all parties are fairly served by the current service, including:

  • residents
  • local businesses
  • ethnic groups
  • the elderly
  • people with disabilities.

The review should not only concentrate on customer satisfaction and the take up of the service by different groups but also seek to establish whether one section of the community may be disadvantaged by the use of the service. In addressing noise complaints that involve members of the public from ethnic communities, the local authority should adopt a sensitive strategy based upon information and advice from, for example, racial equality councils and community groups, in order to give greater legitimacy to any enforcement action that is decided upon. Use of interpreters and translators for communication with complainants and noisemakers whose own English skills are poor is regarded as good practice. Local Authorities must remain aware that complaints about neighbour noise, in particular, have the potential to be a vehicle for racial harassment and should only take enforcement action when they have independently established statutory nuisance. It remains good practice for the authority to undertake, as a matter of course, ethnic monitoring of all noise complaints to ensure they are enforcing the law in a non-discriminatory way.

4.17. Determination of an Appropriate Planning/Licensing Conditions

Planning Advice Note PAN 56 Planning and Noise gives guidance to local authorities on the use of their statutory planning powers to minimise the adverse impact of noise in relation to new development. Local authorities must take full cognisance of this document in preparing their local plans.

When determining the degree to which noise control measures are included in the planning or licensing process, it is good practice to take cognisance of the commercial as well as residential requirements of the local area.

Planning conditions should only be imposed where they are:

  • necessary
  • relevant to planning
  • relevant to the development to be permitted
  • enforceable
  • precise; and
  • reasonable in all other respects

Noise emission limits should be stated at specific locations. Examples of model conditions are given in Planning Advice Note PAN 56 Planning and Noise.

The ease and practicability of monitoring compliance with any particular condition should always be considered.

If licensing conditions require that "music is inaudible within nearby habitable rooms", then the interpretation of this should be reasonable and practical in the absence of an agreed objective measure. A typical example would be to listen in the middle of the room or at the bed head and not directly at an open window; however, this is unlikely to be an option that is available to the licensee wishing to monitor his/her own compliance. In such a case the local authority should advise the licensee of the precise music noise level thresholds which may operate within his own premises and which remain inaudible in the target noise sensitive premises.

References
  • Statutory Instrument 1998 No. 1833: The Working Time Regulations 1998, ISBN 0 11 079410 9
  • Office of the Deputy Prime Minister, Building Regulations 2000: Approved Document E - Resistance to the Passage of Sound (2003 Edition) ISBN 0 11 753 642 3
  • CIEH, Noise Liaison Guide - Good Practice Guidance for Police and Local Authority Co-operation 1997, ISBN: 0 9001 0370 1
  • Environment Agency H3 Horizontal Guidance for Noise Part I Regulation and Permitting
    ISO 9000:2000, Quality Management Systems - Fundamentals and Vocabulary
  • ISO 9001:2000, Quality Management Systems - Requirements
  • ISO 9004:2000, Quality Management Systems - Guidelines for Performance Improvements
  • Mediation UK Case Study: Neighbour Noise - www.mediationuk.org.uk
  • Guide to Anti-social Behaviour Order and Acceptable Behaviour Contracts - Home Office guidance: www.crimereduction.gov.uk/asbos9.htm
  • Greater London Noise Benchmarking Study Report CIEH 2002
  • Environmental Health and Racial Equality - a Guide for Local Authorities published by the Commission for Racial Equality 1994
  • Race Equality - Commission for Racial Equality: Statutory Code of Practice for Public Authorities - www.cre.gov.uk
  • Gender Equality - Equal Opportunities Commission Good Practice Guide: www.eoc.org.uk/cseng/advice/service_delivery.asp
  • Disability Equality - Disability Rights Commission Codes of Practice - www.drc-gb.org/law/codes.asp
  • "A Review of the Influence of Meteorological Conditions on Sound Propagation", Ingard, H., Journal of the Acoustical Society of America Vol 75, May 1953.
  • Environmental Noise Measurement, Bruel and Kjaer.
  • Measuring Sound, September 1984, Bruel and Kjaer.
  • Measuring Vibration, September 1982, Bruel and Kjaer.
  • Mechanical Vibration and Shock Measurements, Bruel and Kjaer.
  • 'Investigation and Assessment of Domestic Noise' - Bernadette Brown, Stephen A. Stansfeld, Colin Cobbing (2002)
  • A Review of Published Research on Low Frequency Noise and its Effects, Dr G Leventall, Dr P Pelmear and Dr S Benton (2003)
  • A comparison of Noise Service Surveys, Temple Environmental Consultants Ltd ( DETR Research Study, 1998)
  • Audible Intruder Alarm, Survey, Temple Environmental Consultants Ltd ( DETR Research Study, 1998)
  • ANC Guidelines - Measurement and Assessment of Groundborne Noise and Vibration (2003).

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Page updated: Friday, October 21, 2005