Bid number (for
EG use)
EGF/1/1/021 | |
Lead bidder | Susan Macpherson
Grampian Joint Equipment Project Manager
NHS Grampian
Bennachie
Cornhill Hospital
Cornhill road
ABERDEEN
AB25 2ZH
Tel: 01224 557767 or mobile: 07866
957037
E.mail:
susan.macpherson@nhs.net |
Brief description of the aims of the
project | To create a "Grampian Equipment and
Adaptation Service" to promote: - A strategic approach to planning
services involving all stakeholders
- Better co-ordination and joint working
between organisations building on existing
collaboration
- Improvements in efficiency and
effectiveness of information, assessment
and supply
- Grampian wide policies and procedures,
management and performance information
|
Clear description of what the
EGF money would be used to
buy | - An internet based
IT System that will
allow all stakeholders access to relevant
and up to date information on equipment and
adaptations
- An equipment manager and additional
staff to assist with the implementation and
ultimate management/provision of a new
service
- Refurbishment of a main store and
decontamination unit, creation of a
Disability Living Centre and new vehicles
to transport equipment across Grampian
|
Partners to the project likely to commit
resources | NHS Grampian Aberdeen City Local Authority Aberdeenshire Local Authority Moray Local Authority Ambulance Service Red Cross |
Names of other organisations with whom the
project has been discussed (to assist the
introductions process) | NHS Grampian Aberdeen City Local Authority Aberdeenshire Local Authority Moray Local Authority NHS Highland Highland Local Authority NHS Glasgow Glasgow Local Authority Edinburgh Local Authority NHS Tayside Tayside Local Authority NHS Shetland Shetland Local Authority NHS Orkney Orkney Local Authority Western Isles Health Board Ambulance Service Red Cross Fire Brigade Carers Groups and Forums |
Evidence that suggested approach has been
deployed successfully elsewhere | - In England Joint Equipment Services are
up and running and have proven to be very
successful. An Integrated Community
Equipment Service (
ICES) web site
(www.icesdoh.org.uk) has been set up with
information and updates on the services in
England.
- Other areas in Scotland have commenced
with setting up Integrated Equipment
Services and personnel in Grampian have
visited Greater Glasgow Independent Living
Equipment Store (
GGILES) (
www.ggiles.org)
which covers Dumbarton and Glasgow local
authorities and
NHS Glasgow.
- Audit Scotland have made a number of
recommendations regarding the
implementation of Joint Integrated
Equipment and Adaptations Services
(Adapting to the Future - August 2004)
|
Are there any restrictions to potential for
enlargement of the project (
i.e. technology, number of
partners etc) | IT system imperative to
allow further development of the service to
include equipment libraries for primary and
acute health services and local authorities.
IT system could be used
across Scotland and create possible "virtual
store" for specialist equipment. Hand held
equipment that links to the
IT system will need to be
utilised and scheduling of transport for
equipment deliveries/uplifts could include
specimens, drugs, stores etc. to ensure
transport systems for all organisations are
more efficient/effective. |
Benefits projected from the project | - Approximately 10% savings on equipment
budgets
- Approximately 30% clinical time
released from equipment issues to spend on
clinical issues
- Reduction in paid/unpaid carers time in
people's homes
- Greater/speedier access to
resources
- Improved communication and more
efficient service for user
- Improved tracking and maintenance of
equipment
- Equitable service across Grampian
- Data available for audits and
research
- Recycling of equipment will benefit
environment and budgets
- Reviews/reassessments easier
- Equipment decontaminated properly at
all times
- Reduces bed blocking and avoids
admission to hospital
- Links with Joint Futures/Team
Working
- E.procurement for all organisations in
Grampian
- Website - access for user on what is
available
- One Stop Shop - Clarity for user about
the service
|
Estimated financial projections | Total | 2005/6 | 2006/7 | 2007/8 | 2008/9 |
Overall project cost
(see attached) | £1,175,660 | £190,220 | £335,220 | £505,220 | £145,000 |
Estimated projected benefits (see attached) | £1,660.00 | £150,000 Equipment budgets (via better
re-cycling) (£50,000) 10% saving on clinical time and reduction of
waiting lists Reduction in paid/unpaid carers time (£100,000) | £290,000 Equipment budgets (via better re-
cycling) £150,000) 15% saving on clinical time and reduction of
waiting lists Reduction in paid/unpaid carers time (£140,000) | £490,000 Equipment budgets (via better
re-cycling) (£300,000) 20% saving on clinical time and reduction of
waiting lists Reduction in paid/unpaid carers time (£190,000) | £730,000 Equipment budgets (via better re-
cycling) (£480,000) 30% saving on clinical time and reduction of
waiting lists Reduction in paid/unpaid carers time (£250,000) |
Is a pilot required - see guidance notes | No |
Additionally: why is
EG funding required | Since the Care in the Community Act and
Joint Futures initiative emphasis on care has
transferred from the acute health sector to the
primary care setting. Demands on equipment,
aids and adaptations to help care for people in
their own homes has increased dramatically and
will continue to do so as outlined in the 5 to
10 Year Grampian Health Plan (increase 45%
activity in primary care setting and 25%
activity in acute care setting). An
IT system, additional
accommodation and personnel are required to
initiate an effective service and without
additional funding this cannot be achieved.
Although savings will be achieved on equipment
budgets ultimately, as the project evolves
additional funds or savings will be required to
buy any equipment required by the increased
demands. |
Is this project complementary in anyway to
other
EG work | Complements the e.procurement system in
Scotland as new equipment will be ordered
centrally for Grampian on behalf of all
organisations. Re-cycling of equipment will be
managed better and disposal will be handled
centrally to comply with new waste regulations.
Links in with support service reform with
several functions presently performed by each
organisation being undertaken by one. Will
improve productive time of staff and reduce
duplication of work. System could be initiated
across Scotland and "virtual stores" created
for specialist equipment. |
Is "stage 2 development funding"
requested? | Yes. |