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Annex 3: Activities to be Included in
Calculation of Fees
It is intended that the fees charged by local
authorities to landlords reflect the cost of operating the
registration system. The following list suggests activities
which should be taken into account when fees are being
set:
- Identification and Awareness
- Identifying possible private rented
properties
- Issuing information about
registration
- Answering enquiries about
registration and registered properties
- Printing of publicity material
- Officers presentations to interested
groups, attendance at public meetings, etc.
- Setting up and servicing regular
liaison meetings with landlords, tenants, local
residents, etc.
- Enforcement activity leading to
applications
- Internal Co-ordination Groups
- Between Council teams, and
Member/Officer groups
- Processing Applications and
Monitoring
- Drawing up database of names and
addresses to trigger additional scrutiny
- Publicising access to online
application system in council offices and
libraries
- Issuing paper application forms as
required
- Dealing with applications flagged
for further scrutiny
- Notifying outcome of
applications
- Dealing with appeals against
refusals to register
- Monitoring and Renewal
- Monitoring IT application
system
- Maintaining public register
- Dealing with amendments to the
register
- Enforcement
- Dealing with complaints or
information raising concerns about registered
landlords
- Providing advice and assistance to
landlords on antisocial behaviour
- Notifying removal from register,
dealing with appeals
- Gathering evidence about
unregistered landlords
- Serving rent penalty notices,
notification and appeals
- Preparing reports for Procurator
Fiscal
- Attendance at court
- Following up convictions
It is suggested that local authorities make information
on the activities covered by the registration fee available
to the public, in order to make clear all the activities
which are involved in operating the system.
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