Lead bidder | Grampian Police, Queen Street, Aberdeen,
AB10 1ZA, on behalf of the Joint Public Sector
Group.
Named individual - Chief Superintendent
Ewan Stewart, Tel No 01224 386720, email
ewan.stewart@Grampian.pnn.police.uk |
Brief description of the aims of the
project | The project is being progressed with a view
to rationalise the processes of fleet
management procurement across the partnership
areas in order to maximise purchasing power,
whilst minimising administrative costs and
reducing bureaucracy. It would be underpinned
by the principles of 'Best Value'. |
Clear description of what the EGF money
would be used to buy | The money would be used to review the
existing administrations associated to Fleet
Procurement across the participating agencies
in the North East of Scotland, and instigate
the rationalisation of these individual
entities into one streamlined facility into
which all such agencies link. |
Partners to the project likely to commit
resources | Grampian Police Grampian Fire & Rescue Service Aberdeen City Council Aberdeenshire Council Moray Council NHS Grampian |
Names of other organisations with whom the
project has been discussed (to assist the
introductions process) | None |
Evidence that suggests approach has been
deployed successfully elsewhere | The concept of increased purchasing power is
universally accepted as being one which applies
to a myriad of business arenas. It can be
easily supported in relation to a wide range of
business needs involving the supply of commonly
used goods. Within the review of Common Police Services
the issue of Fleet Procurement was initially
raised and this principle can, and has been,
expanded into the above partnership forum and
across the scope of business practice. |
Are there any restrictions to enlargement of
the project (ie number of partners) | This concept could feasibly be expanded
further on a proportionality basis, dependent
on sufficient 'buy in' by the additional
partners. Within the confines of this
application the bid is limited to the
geographical area of the North East of
Scotland, coterminous with the Grampian
Regional Boundaries. |
Benefits projected from the project | This concept will maximise efficiency across
a wide range of logistical and administrative
functions linked to Fleet Management inclusive
of fuel procurement. The establishment of a centralised facility
will streamline all the associated functions
relating to the running of fleet management. It
will, once operational, increase functionality
and ease all aspects of this business area.
Potential benefits include: - Improved service delivery
- Financial prudence - economies of
scale
- Release of staff to other areas
A rationalisation of administrative
burden associated to this work will release
assets to concentrate on other areas of
business within the participating
organisations and thus the efficiency
saving are wider ranging that the mere
procurement of fleet and fuel commodities.
This process contributes to increased
saving and enhanced service delivery
|
Estimated financial projections | Total | 2005/6 | 2006/7 | 2007/8 | 2007/9 |
Overall project cost | | £220,000 | | | |
Estimated projected benefits | | | | | |
Is a pilot required - see guidance notes | The concept is centralised to a review of
the existing practices of Fleet Management
& Fuel Procurement and therefore a pilot is
not applicable. |
Additionally: why is e.g. funding
required | The funding is applied for under a rationale
of 'spend to save' principle. It will
facilitate the staffing required to carry out
the review and deliver a workable business plan
to deliver a centralised unit from which the
aforementioned benefits will be delivered
across the participating agencies. |
Is this project complementary in any way to
other EG work | This project does not complement any other
EG work. |