Bid number (for
EG use) | |
Lead bidder | Glasgow City Council (
GCC)
Lead contact:
Elma Murray - Head of
e-Government and Development (0141 287
4081) |
Brief description of the aims of the
project | (i) undertake Best Practice Implementation
of eProcurement Scotl@nd (
ePS) accelerating the
release of savings of over £8m
pa and over
£21m cumulatively by
2008/9; (ii) adopt suppliers onto
ePS which will benefit at
least 12 Scottish Councils;(iii) facilitate
cost reduction and knowledge sharing with other
public partners; (iv) demonstrate an improvement project,
which is re-usable across the public
sector. |
Clear description of what the EGF money
would be used to buy | The
EGF money would be used to
fund the external resources required to manage
the programme, implement a best practice
platform for collaborative buying and adopt
suppliers to benefit all ePS partners Tasks include rationalising the supply base
and implementing cost reduction projects
working with other bodies eg surrounding
Councils, Health Trusts, as appropriate. |
Partners to the project likely to commit
resources | GCC has been working with
partner Councils in the West of Scotland (
WoS) since 2003 to develop a
Collaborative "Better Buying" initiative. The
project proposed will provide a platform for
more effective collaboration in the
WoS Councils, the
ePScommunity and other
public sector bodies, such as
NHS Greater Glasgow. In
addition the project will adopt 12,000
suppliers for the benefit all
ePS members. These partners
are likely to commit resources
progressively. |
Names of other organisations with whom the
project has been discussed (to assist the
introductions process) | Scottish Executive
ePS Team - who have
expressed support and recognise the value the
project will bring to the Service. Glasgow Health who have suggested potential
projects in such as travel and the Community
Health Partnership. |
Evidence that suggested approach has been
deployed successfully elsewhere | The Council seeks to utilise the
BPI methodology that has
been successfully employed in the
NHS implementation of
ePS - this project has
already released over £20m in savings, by
adoption of common suppliers to the Health
Trusts, and leveraging savings from
collaborative better buying. The Council is keen to learn from this
experience and accelerate the release of
savings. In support of the production of this
submission the Council has undertaken extensive
project scoping and planning supported by a
detailed business case. The Council has a
detailed project plan in place that will permit
project commencement in early 2005. |
Are there any restrictions to enlargement of
the project (
i.e. number of partners) | No - the project is designed to enable other
bodies to adopt the supplier base and better
buying collaborative processes set up by the
City Council. |
Benefits projected from the project,
contributing to Scottish Executive
EG targets | - GCC will achieve savings
in excess of £9m pa
- Contracts negotiated with key suppliers
will be available to other surrounding
Councils such as North Lanarkshire and
Renfrewshire;
- Acceleration of suppliers joining the
ePS programme. Glasgow's
membership of
ePS will enhance the
programme and facilitate the adoption of
suppliers that will be available to all
Scottish bodies on
ePS;
- Better support to local suppliers;
- The
BPI approach will build
a platform from which Glasgow can
collaborate with other bodies and an
approach that will be replicable across
Scotland, using partnership working methods
proven on other exemplar projects.
|
Estimated financial projections | Total | 20005/6 | 2006/7 | 2007/8 | 2008/9 |
Overall project cost | £7.5m | £4.6m | £1.3m | £0.9m | £0.8m |
Estimated projected benefits | £28.7m | £4.5m | £6.9m | £8.2m | £9.1m |
Net projected benefits | £21.1m | -£0.1m | £5.6m | £7.3m | £8.3m |
Is a pilot required - see guidance notes | No. Glasgow City Council will draw upon the
experiences of the
NHS in implementing
ePS and from previous
e-procurement planning work undertaken. The
Council has already undertaken extensive
planning work in preparation for joining the
ePS programme. |
Additionally: why is
EG funding required | Whilst Glasgow can implement
ePS and achieve the savings
projected over a period, there are significant
opportunities to be gained from accelerating
the delivery of benefits by taking a
BPIapproach and
collaborating with other Councils.
EG funding will be
instrumental in funding the initial resources
to facilitate this acceleration. Whilst the
savings for Glasgow have been modelled and are
achievable, the increased resources from the
EG funding will permit
greater collaboration with surrounding Councils
and, potentially, make savings of £36 million
over a 4-year period available. These savings
targets are conservative; additional savings
are envisaged as the project progresses. |
Does this project complementary in anyway to
other
EG work | The Council believes that this submission
fulfils the objectives and guidance criteria
set out in the further release of Efficient
Government guidance (29 November 2004). This
project addresses the issues relating to work
streams 1.Procurement, 2. Streamlining
Bureaucracy and, over time will demonstrate the
potential in, 4. Shared Support Services. The Council is integrating the
ePS programme with the
overall Council 1 Business Programme, which has
the key objective of releasing 'back-office'
resources for transfer to front line
services. |