Health and Safety on Educational Excursions: A Good Practice Guide

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rucksac graphicHealth and Safety on Educational Excursions
A Good Practice guide

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Contents

Paragraphs

Introduction

1 - 8

Chapter 1 - Responsibilities for excursions

Legal framework

9 - 12

Approval for excursions

13 - 15

Local authorities

16

Employers in other educational establishments

17 - 18

Head of establishment

19 - 21

Group leader

22

Other paid staff

23 - 24

Adult volunteers

25

Responsibilities of participants

26 - 27

Parents

28 - 32

Chapter 2 - Planning excursions

Planning

33 - 34

Risk assessment

35 - 44

Exploratory visit

45 - 48

Other considerations

49 - 50

Financial planning

51 - 53

First aid

54 - 58

Planning the excursion (flow chart)

Chapter 3 - Supervision

Ratios

59 - 62

Parents/Volunteers

63 - 64

Vetting suitability - child protection

65 - 71

Vetting Suitability - Disclosure Scotland

72 - 74

Supervisors' responsibilities

75

Competences if leading an adventure activity

76

Head counts

77

Remote supervision

78 - 80

Chapter 4 - Preparing participants

General

81 - 82

Participation

83 - 84

Equal opportunities

85

Information to participants

86 - 90

Preparing participants for remote supervision

91 - 92

Transport and participants

93 - 94

Participants with additional support and medical needs

95

Participants with medical needs

96 - 102

Participants with additional support needs

103 - 104

Chapter 5 - Communicating with parents

Information to parents

105 - 107

Parental consent

108 - 111

Medical consent

112 - 113

Other consent

114

Early return

115

Contact with parents during the visit

116 - 117

Participants' contact with parents

118

Chapter 6 - Planning transport

General

119

Legislation

120 - 122

Supervision on transport

123 - 125

Hiring coaches and buses

126 - 127

Licences and permits

128 - 131

Private cars

132 - 134

Transport in the establishment minibus

135

Establishment minibus driver

136 - 137

Maintenance and checks of the establishment minibus

138

Chapter 7 - Insurance

General

139

Insurance in local authority establishments

140

Other establishments

141

Insurance and parents

142

Insurance cover for excursions

143 - 146

Cancellations

147

Transport

148 - 152

Chapter 8 - Types of visit

Adventure activities using licensed providers

153 - 157

Adventure activities using non-licensable providers

158 - 163

Other issues to consider with all adventure activity providers

164 - 166

Establishment-led adventure activities

167 - 169

Employment of providers

170

Remote supervision during adventure activities

171 - 175

Coastal visits

176 - 177

Swimming in the sea or other natural waters

178 - 181

Swimming pools

182 - 184

Farm visits

185 - 188

Field studies

189

Residential visits

190 - 191

Chapter 9 - Visits abroad

General

192

Organising your own visit

193

Organising your own transport

194 - 195

Using a tour operator

196 - 198

Operators based abroad

199

Sources of further advice for school and other local authority establishments' travel abroad

200 - 201

Planning and preparation

202

Staffing the visit

203

Preparing participants for visits abroad

204

Briefing meeting for parents

205

Vaccinations

206

Insurance

207

Foreign legislation

208

Language abilities

209

Visas/passports

210 - 211

Nationality

212 - 214

Care orders and wards of court

215

Emergency medical facilities

216 - 217

Paperwork

218 - 219

Information retained at the establishment

220 - 221

During the visit

222 - 224

Emergencies

225 - 228

Contacts at home

229

Travel by air

230

Exchange visits

231 - 233

Vetting host families

234 - 235

Chapter 10 - Emergency procedures

General

236 - 238

Who will take charge in an emergency?

239 - 240

Emergency procedures framework

241

Emergency procedures framework during the visit

242

Emergency procedures framework for home base

243 - 244

Media contact

245

After a serious incident

246 - 247

Chapter 11 - Model forms

Model form 1 Application for the approval of educational excursions by head of establishment or local authority

Model form 2 Confirmation from head of establishment for excursion to go ahead

Model form 3 Steps to follow when assessing risks

Model form 4 Risk assessment action plan

Model form 5 Evaluation of the excursion to be completed by the group leader for future reference

Model form 6 Checklist for participants going on an excursion

Model form 7 Parental consent for a school or similar excursion

Model form 8 Summary of information about pupils etc and adults participating in an excursion

Model form 9 Emergency contact information

Model form 10 Off-site swimming pool checklist

Model form 11 Consent form for swimming activities or activities where being able to swim is essential

Annex A - Other guidance

Annex B - Useful contacts