An outline of the scope and structure of the output specification, and how it fits with the other project documentation. Arrangements for use of the data room and for the bidders to obtain further background information.
A description of the broad context and strategy, highlighting relevant documents such as the school estate management plan.
The key issues to be included in the design of the schools. This might include statements on architectural design quality, building layout, build quality, accessibility, flexibility, sustainability and energy use, sense of place and social integration, external landscaping, and so on.
Reference schemes for project schools.
Requirements for bidders to adopt sustainable solutions in design, construction, operation and maintenance, including issues of resource use, energy and travel.
The current physical and operational issues in the project schools, highlighting particular issues to be addressed.
The level of project consultation undertaken prior to ITN stage, and to what extent this should be developed by bidders. Key stakeholders should be identified and arrangements set out for bidders to meet and consult them, including confidentiality requirements.
Objectives for the project
The specific objectives of the project should be stated, including the priorities which will feature in the the project evaluation of bids. These objectives provide a measure against which bidders' proposals can be tested.
The sufficiency requirements of project schools. The scope of future demographic change should be clearly highlighted to ensure schools are the right size, in the right place, at the right time throughout the contract period.
Detailed accommodation requirements
The internal and external accommodation requirements for each school, including:
- size, type and number of spaces, set out in a schedule of accommodation
- nature and pattern of use of each space
Room data sheets which describe for each specific space, requirements such as:
- environmental services
- furniture, fittings and equipment.
- any specialist requirements
Building condition, planning and site constraints
Reference should be made to existing building condition and site surveys, including previous maintenance and future demographic change(s) should be clearly highlighted.
Any planning and development constraints on the project buildings and sites such as:
- listed building and conservation area status, local and structure planning policies, planning briefs
- title restrictions, rights of way, rights of access
- existing leases and third party arrangements
- infrastructure work inside or outside the site boundaries as a direct result of the development
Programme and timetable
The intended timing of the project. This should cover issues such as the programme implications of term dates exam periods.
Clarification of responsibilities for moving existing school resources and equipment into the new or decant accommodation.
Level of refurbishment work
Where refurbishment work forms part of projects, indication by bidders of the level of initial capital work proposed to each area and any areas of work will not fully comply with the council requirements.
Reference to feasibility work carried out for the project schools.
Detailed clarification of what parts of project schools' buildings, services or sites are not included within the project.
Management of the works
Arrangements for monitoring the design and construction of the works. This should cover issues such as:
- issue and agreement of drawings and specifications
- method statements regarding the management and programming of construction work
- health and safety issues
- progress monitoring arrangements
Compliance with statutory requirements
Statement that all work must comply with the relevant statutory requirements.
Specifications of best practice for the environmental performance of the project schools, for the mechanical and electrical building services, and specialist installations. This should encompass natural lighting, acoustics, glare, thermal performance, solar gain and environmental performance.
General statements might be supported by environmental services room data sheets where particular requirements can be highlighted on a room by room basis.
Structural and civil engineering requirements
Specifications of best practice for structural and civil engineering works at the project schools.
Building Performance Requirements
Specifications of best practice for the performance of the major building elements and components at the project schools.
This section should be consistent with room-specific requirements in the room data sheets.
External works and facilities
Specifications of best practice for external works and facilities at the project schools.
Furniture and equipment, signage
(internal and external)
Detail of the fixed and loose furniture requirements for the project schools. Clarification of responsibilities for the specification, supply, assembly, maintenance and re-provision of items throughout the contract.
Arrangements for re-use of existing furniture and equipment, where necessary, should be confirmed.
Performance requirements for signage.
Service life requirements for the main building elements. In the case of refurbishment, residual life for existing components should be taken into account.