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Arable Area Payment Scheme 2004
E. RECORDS
156. For four years, you must keep:
- all invoices, seed labels, sales and delivery notes relating to seed you have sown;
- delivery notes relating to non-food crops grown on set-aside land; and
- documents needed to prove that any oilseed rape you have sown meets the requirements set out in Appendix 4.
The four-year period is counted from the end of the calendar year in which the crop was harvested.
157. We strongly advise you to keep any other appropriate cropping and set-aside records and any evidence, for example, sales notes or contractors' invoices, that you have sown and maintained any crops on which you are claiming area payments in line with local standards and by the necessary sowing dates. We also strongly advise you to keep copies of your AAAs, maps and all supporting documents.
158. If you have not already done so, you should draw up a detailed record of your field use at the end of 1991 to find out which fields are eligible for AAPS. Your records should be supported where possible by appropriate documents. If you claim on fields that are not eligible, penalties will apply and you will lose some or all of your AAPS aid.
159. If you have switched ineligible for eligible land, you must keep all documents related to the application including a copy of your landlord's written permission to switch, for four years from the end of the calendar year in which the switch was made.
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