The Scottish Government

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item

Definition Provided

4.1

Unique Identifier(s)

Note on the issues

4.2

Person Responsible for the Service

Note on the issues

4.3

Contact Person

Note on the issues

4.4

Type of Service Provider

Yes

4.5

Service linked to Accommodation

Yes

4.6

Service Model

Yes

4.7

Support Duration

Yes

4.8

Capacity of Service

The overall capacity of the service in terms of maximum number of units available eg. places available, hours etc.

4.9

Availability of Service

The number of days/week and hours/day the service is available

4.10

Unit Cost of Service

Not Required

4.11

Target Client Group (primary and secondary)

Yes

4.12

Target Age Group

Yes (code list only)

4.13

Target Ethnic Group

Yes

4.14

Target Religious Group

Yes

4.13

Type of Contract Arrangement

Yes

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item Name:

UNIQUE IDENTIFIER(S)

Table Reference:

Table 4.1

Source(s):

Social Care Data Standards Project

Purpose:

There is a need for a Unique Identifier which can be used as a common reference number across different information systems for the purposes of information sharing. In relation to Supporting People, the relevant information systems are housing, social work and finance.

Overall Definition:

There is no accepted national unique identifier for the United Kingdom or Scotland. Local systems across social care, housing and finance generate their own unique reference numbers to identify individual records and it may be necessary to record more than one unique identifier to facilitate the exchange of information between systems. Other identifiers such as Communities Scotland Registration Number may also be useful.

Once the service has been registered with the Scottish Commission for the Regulation of Care, it will be important to record the Registration Number and the date of Registration.

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item Name:

PERSON RESPONSIBLE FOR THE SERVICE

Table Reference:

Table 4.2

Source(s):

Social Care Data Standards Project

Purpose:

To assist with the mapping of service provision locally and nationally.

Overall Definition:

The overall responsible manager for the service. Where the service is part of a national organisation, the named person should be the person with overall responsibility for the service within the organisation's headquarters. [Where that is appropriate to the structure of the organisation].

The core elements should be consistent with forms SP1 and SP2:

• Name
• Job Title
• Organisation
• Address (including postcode)
• Telephone, Fax and e-mail

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item Name:

CONTACT PERSON

Table Reference:

Table 4.3

Source(s):

Social Care Data Standards Project

Purpose:

To assist with the mapping of service provision locally and nationally.

Overall Definition:

The person who is responsible locally for the service (this may be the same as the 'Person Responsible for the Service' at table 2.2).

The core elements should be consistent with forms SP1 and SP2:

• Name
• Job Title
• Organisation
• Address (including postcode)
• Telephone, Fax and e-mail

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item Name:

TYPE OF SERVICE PROVIDER

Table Reference:

Table 4.4

Source(s):

Reference to Supporting People SP1 and SP2

Purpose:

To assist with the mapping of service provision locally and nationally.

Overall Definition:

A description of the agency or organisation responsible for the management of the service.

Code

Value

Definition

01

Registered Social Landlord

Housing associciation/social landlord registered with Scottish Homes

02

Local Authority Social Work

A local authority social work department or section with social work functions

03

Local Authority Housing

A local authority housing department or section with housing functions

04

Voluntary Organisation/Not For Profit Organisation

Organisation operating on a not for profit or charitable basis

05

Health

NHS provider organisation, which may be hospital or community based, generic or specialist

06

Private Company

A private company operating on a commercial basis

07

Private Individual

A private individual

08

Other

Free text description

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item Name:

SERVICE LINKED TO ACCOMMODATION

Table Reference:

Table 4.5

Source(s):

Social Care Data Standards Project

Purpose:

It is important to separate out service provision from accommodation in line with the principle that support should be linked to a person's assessed needs rather than the type of housing they live in.

Overall Definition:

There are two main types of arrangements in terms of service provision:

• Support services specifically linked to identified accommodation, where loss of occupancy means loss of support service
• Support services which are independent of the accommodation

The data item should be structured as a question with 'yes' and 'no' values. If the answer is 'yes' ie. linked to accommodation, reference to the Accommodation Type Code List on Page 19 should be recorded.

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item Name:

Service Model

Table Reference:

Table 4.6

Source(s):

Reference to Supporting People SP1 and SP2

Purpose:

To assist with the mapping of service provision locally and nationally.

Overall Definition:

The overall structure or model by which the service is delivered. All of these services should be provided as part of an agreed support plan.

Code

Value

Definition

01

Visiting Support/ Floating Support

A service which is provided to an individual irrispective of location, tenure or accommodation type. This service can be short or long term and can vary in intensity depending upon the person's assessed needs.

02

Warden service (on- site)

Resident warden providing 24 hour cover or a combination of office hours cover with an emergency response service out of office hours.

03

Peripatetic Warden service (off-site)

The warden service is not dedicated to one project .

04

Alarm/On Call service

Provides a telephone link by which help may be summoned if required [see code list on Page 38 for extended definitions].

05

Day-time staff (on-site)

Staff are present at all times with the exception of overnight.

06

Sleep-in staff

Staff are present in the building but not active at night.

07

Wakened night staff

Staff are present in the building and active at night.

08

Other

Free text description.

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item Name:

SUPPORT DURATION

Table Reference:

Table 4.7

Source(s):

Reference to Supporting People SP1 and SP2.

Purpose:

To assist with the mapping of service provision locally and nationally.

Overall Definition:

The intended length of time the service will be provided to persons. In some cases, the duration of the service will vary according to the person's assessed needs ie. visiting support type services. In other types of service provision there will be an agreed period of duration ie. rehabilitative services.

Code

Value

Definition

01

Permanent

Services are provided on an indefinite basis as part of the overall objective of the support plan.

02

Medium Stay

Services are provided for more than two years and there is an expectation that the provision will end in accordance with the objectives of the support plan.

03

Short Stay

Services are provided for less than two years and there is an expectation that the provision will end in accordance with the objectives of the support plan.

04

Up to one month

Services are provided for a linited period of one month in accordance with the objectives of the support plan.

05

Variable

The service will vary depending upon the assessed needs of the person and in accordance with the objectives of the support plan.

99

Unspecified

The period of support is not known.

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item Name:

TARGET CLIENT GROUP (PRIMARY AND SECONDARY)

Table Reference:

Table 4.11

Source(s):

For Standard Code Lists, see Table 2.11 on Page 50.

Purpose:

It is important to categorise the service in terms of the client group or groups it supports. It is essential that the primary client group be recorded, to assist with the mapping of service provision locally and nationally. This should be regarded as the prime target group to which the service is delivered - this may be part of the overall objective of the service or even stipulated within the funding arrangement.

If there is more than one distinct client group which the service supports, the secondary client group field should be used.

Overall Definition:

Groupings of people in need of care arising out of age or infirmity, or suffering from illness or mental disorder, or are substantially affected by any disability. More generally an adult (age 16 or over) who is unable to safeguard his or her personal welfare, property or financial affairs. For Standard Code Lists, see Page 49.

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item Name:

TARGET AGE BANDS

Table Reference:

Table 4.12

Source(s):

Reference to Supporting People SP1 and SP2.

Purpose:

It is important to categorise the service in terms of the target age group it supports. This will assist with the mapping of service provision locally and nationally.

Overall Definition:

A group of ages which have been banded together to reflect particular policy interests. This is consistent with the age bands referred to in SP1 and SP2.

Code

Value

Definition - (not required)

01

16-17

02

18-25

03

26-64

04

65+

10

All ages

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item Name:

TARGET ETHNIC GROUP

Table Reference:

Table 4.13

Source(s):

Reference has been made to the Ethnicity Code Lists in Table 1.7 Page 13.

Purpose:

It is important to categorise the service in terms of the target ethnic group it supports. This will assist with the mapping of service provision locally and nationally.

Overall Definition:

The particular ethnic group which the service is intended to support. The code list is consistent with the 2001 Census for Scotland.

Code

Value

Definition

01

No specific ethnic group

02

Mixed

03

Asian, Asian Scottish or Asian British

04

Black, Black Scottish or Black British

05

Other ethnic background

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item Name:

TARGET RELIGIOUS GROUP

Table Reference:

Table 4.14

Source(s):

Reference has been made to the Religion Code Lists in Table 1.8 Page 14.

Purpose:

It is important to categorise the service in terms of the target religious group it supports. This will assist with the mapping of service provision locally and nationally.

Overall Definition:

The particular religious group which the service is intended to support. The code list is consistent with the 2001 Census for Scotland.

Code

Value

Definition

01

Atheist, Agnostic or No Religious Affiliation

02

Church of Scotland

03

Roman Catholic

04

Other Christian (specify)

It is important that any other write-in values used are recorded. Councils may wish to code these other categories using the full list available from the GRO (Scotland).

05

Buddhist

06

Hindu

07

Muslim

08

Jewish

09

Another religion (specify)

It is important that any other write-in values used are recorded. Councils may wish to code these other categories using the full list available from the GRO (Scotland).

99

Information not provided

MINIMUM CORE DATA SET No. 4 SERVICE PROVIDER

Data Item Name:

TYPE OF CONTRACT ARRANGEMENT

Table Reference:

Table 4.15

Source(s):

Derived from Supporting People Consultation Paper 11 - Commissioning Services.

Purpose:

This information is fundamental to local authorities as commissioners of services.

Overall Definition:

The type of contractual arrangement by which the local authority commissions services from providers. In some cases more than one kind of arrangement can be in place at any one time with a particular provider. The code list below, therefore, needs to be multiple selections.

Code

Value

Definition

01

Block

A contract which guarantees payment for a specified level of service irrespective of occupancy/use level. This is not the same as 'block payments'.

02

Spot

A contract to purchase a service for an individual where no pre-placement agreement is in place. This may also include Direct Payments.

03

Cost and Volume Contracts

These are contracts where the agreement is to purchase services at an agreed price but the price may vary according to the volume of service bought. A varient of this form is the call-off contract where a provider agrees to provide a service for a fixed fee regardless of volume, as and when required. (This is usually linked to an approved provider list).

04

Other

Free text description.