The Scottish Government

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item

Definition Provided

1.1

Unique Identifier(s)

Note on the Issues

1.2

Name (including aliases)

Yes

1.3

Address, postcode and telephone number (including address history)

Note on the Issues

1.4

Local Authority Area

Yes (code list only)

1.5

• Date of birthStatus of Date of BirthAge bands

YesYesYes (derived)

1.6

Gender

Yes

1.7

Ethnicity

Yes

1.8

Religion

Yes (code list only)

1.9

Preferred first language

Yes (code list only)

1.10

Preferred communication method

Yes

1.11

Next of kin/representative (address, postcode and telephone number)

See Item 3

1.12

Employment status

Yes

1.13

Accommodation type

Yes

1.14

Tenure type

Yes

1.15

Dwelling type

Yes

1.16

Name and address of GP

No - Locally Defined

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

UNIQUE IDENTIFIER(S)

Table Reference:

Table 1.1

Source(s):

21 ^st Century Task Group on Data Standards

Purpose:

Allows data to be anonymised and can assist exchange of information between systems.

Overall Definition:

There is no accepted national unique identifier for the United Kingdom or Scotland. Local systems across health, social care, housing and finance generate their own unique reference numbers to identify individual records eg. persons, services etc. It may be necessary to record more than one unique identifier to facilitate the exchange of information between systems.

Note:
The need for a Unique Person Identifier which can be used as a common reference number across information systems is an essential aspect of the drive to deliver integrated person-focused public services where people must be able to be reliably and uniquely identifiable between agencies for the purposes of information sharing.

There are a number of initiatives such as the proposal to create a new anonymous Scottish Care Information (SCI) number and the discussion in the 21 ^st Century Task Group on Data Standards about the creation at a UK level of a Unique Citizen Reference Number (UCRN) conforming to a new British Standard (BS8766).

( WWW.bsonline.techindex.co.uk/)

Currently, there are a number of identifiers in existence, but most have only partial population coverage. It is suggested that the National Insurance number should be used as the unique identifier for Supporting People.

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

NAME (INCLUDING ALIASES)

Table Reference:

Table 1.2

Source(s):

Social Care Data Standards; IDeA draft name standard

Purpose:

Name, address and date of birth are key information items which help to ensure that information is attributed to the correct person. This applies for single system recording or information exchange between different agencies. Essential information for any case recording by staff involved with the person.

Overall Definition:

See below.

Note:

This is an interim standard pending work by IDeA on a new British Standard (see discussion below).

Data item

Definition

Surname/ family name

The surname of a person represents that part of the name of a person which indicates the family group of which the person is part.

First Forename / given name

(or first initial if full first forename not available)

The first forename of a person represents that part of the name of a person which, after the Surname, is the principal identifier of a person. (Note: in some cultures, some given name(s) may occur after the family name in the full name).

Second Forename / given name (or second initial if full second forename not available)

The second forename of a person represents that part of the name of a person which, after the Surname, is the secondary identifier of a person.

Dates

The start and end dates for the period during which the particular surnames and forenames are current.

Name status

Whether the name is the name the person was registered with at birth, or has been subsequently changed by preference, customary use, marriage or deed poll. (See code list below)

Code

Value

Definition

01

Registered name

Name on birth certificate.

02

Alias/ preferred name/ nickname/ pen-name

Name adopted by person him/herself but not legally changed, or name by which person is customarily known, (for all or only for some purposes).

03

Married name

Name adopted at marriage.

04

Maiden name

Name as changed from by marriage or cohabitation.

05

Name changed by deed poll

Name as legally changed to by deed poll.

06

Electoral registration name

Name on Electoral Register where this is different to any of the above (or is the default data source).

99

Name status not known

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

ADDRESS

Table Reference:

Table 1.3

Source(s):

British Standard for Geographical Referencing (BS7666)

Purpose:

As for name. Also allows information to be aggregated on an area basis

Overall Definition:

It is recommended that the formatting of address conforms to the British Standard BS7666.

Note:
Many information systems incorporate an electronic gazetteer from which the user can select only correctly formatted addresses. However, there is a variety of such gazetteers in use based on different addressing standards (e.g. postal addressing) and in the absence of a common address identifier, address data can only be exchanged between agencies with difficulty. Few gazetteers conform to the new British Standard for Geographical Referencing (BS7666) which has been formulated to facilitate the creation of the National Land and Property Gazetteer (NLPG). BS7666 comprises four parts:

Part 1 Street Gazetteers allows an 18 digit unique street identifier to be assigned to streets, together with spatial data on the extremities of the street and fields for recording the street name, locality name, town name and county name.

Part 2 Land and Property Gazetteers allows a 9-digit property reference number to be assigned to individual properties within a street. Property position is identified using 7 digit easting and northing reference points. Each property can be assigned up to two addressable objects and be linked to a postcode.

Part 3 Addresses allows postcodes to be associated with information on mail thoroughfare, post town/county and sub-building identifiers.

Part 4 Rights of Way allows the position of public rights of way to be electronically recorded.

There are currently two projects in Scotland looking at address standards:

• the new Master Address Database (MAD) for Scotland - under development in Councils to conform to BS7666 (Part 3) ( WWW.bsonline.techindex.co.uk / )

and

• the existing National Street Gazetteers in Scotland (NSG) to conform to BS7666 (Part 1) ( WWW.bsonline.techindex.co.uk /)

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

LOCAL AUTHORITY AREA

Table Reference:

Table 1.4

Source(s):

Scottish Executive

Purpose:

Monitoring of Cross Authority Arrangements

Overall Definition:

The Council area in which the person is ordinarily resident.

Code

Value

Definition - (not required)

100

Aberdeen City

110

Aberdeenshire

120

Angus

130

Argyll & Bute

150

Clackmannanshire

170

Dumfries & Galloway

180

Dundee City

190

East Ayrshire

200

East Dunbartonshire

210

East Lothian

220

East Renfrewshire

230

Edinburgh, City of

235

Eilean Siar

240

Falkirk

250

Fife

260

Glasgow City

270

Highland

280

Inverclyde

290

Midlothian

300

Moray

310

North Ayrshire

320

North Lanarkshire

330

Orkney Islands

340

Perth & Kinross

350

Renfrewshire

355

Scottish Borders

360

Shetland Islands

370

South Ayrshire

380

South Lanarkshire

390

Stirling

395

West Dunbartonshire

400

West Lothian

900

Outside Scotland

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

DATE OF BIRTH

Table Reference:

Table 1.5

Source(s):

Derived from NHS Scotland

Purpose:

Allows information to be aggregated on the basis of age groups.

Overall Definition:

The following recording conventions are consistent with those used in national health information systems.

The Date of Birth is allocated 8 digits to record the full year of birth, thus:

DDMMCCYY e.g. 9th February 1942 = 09021942

All dates must consist of eight digits by entering preceding zeros for single digits in day or month.

Person's age only is available:

Year of birth should be calculated and day and month infilled with zero one, thus:

Age 25 (in 2002): therefore year of birth = (2002-25) = 1977

recorded 01011977

Age not known:

If all avenues have been explored and neither date of birth nor age is available then the nominated worker's estimate of age should be used to calculate year of birth.

Estimated Age 50 (in 2002): therefore estimated year of birth = (2002-50) = 1952

recorded 01011952

STATUS OF DATE

The verification status of any date stored to represent the occurrence of a significant event where the accuracy of the date could affect the provision of statutory services or have other practice, procedural, or legal consequences for the person or any relevant agency.

Code

Value

Definition

01

Verified

The date has been confirmed as accurate to the satisfaction of the service provider.

02

Approximate

The date entered is an estimate and is awaiting verification.

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

AGE BANDS

Table Reference:

Table 1.5

Source(s):

Social Care Data Standards Project

Purpose:

The following ages have been banded to reflect particular policy priority interests for the purposes of statistical analysis.

Overall Definition:

Age bands are derived from date of birth (see above).

Code

Value

Definition - (not required)

01

16-17

02

18-21

03

22-25

04

26-49

05

50-59

06

60-64

07

65-74

08

75-84

09

85+

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

GENDER

Table Reference:

Table 1.6

Source(s):

Derived from the Gender Trust

Purpose:

Essential data for service allocation and monitoring of need and supply.

Overall Definition:

Gender is expressed in terms of masculinity and femininity. It is largely culturally determined and helps shape how people perceive themselves and how they expect others to relate to them.

Code

Value

Definition

1

Male

Self-assigned

2

Female

Self-assigned

99

Not known

The gender of the person is not provided in the personal details, i.e. the data has not been supplied and gender cannot be ascertained from other data provided.

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

ETHNICITY

Table Reference:

Table 1.7

Source(s):

Scottish Census 2001 (code list only)

Purpose:

Service allocation and equal opportunities monitoring.

Overall Definition:

A person's ethnic group is the description that they currently use to describe their identity. It is not a factual statement about nationality and there are no 'right' answers.

It is important that people choose their own description, as the way they wish to be regarded influences their views and consequently their needs.

Code

Value

Definition

01

White

A

Scottish

B

Other British

English, Northern Irish and Welsh

C

Irish

Other White - Specify

It is important that any other write-in values used are recorded. Councils may wish to code these other categories using the full list available from the GRO (Scotland).

02

Mixed

Any - Specify

It is important that any other write-in values used are recorded. Councils may wish to code these other categories using the full list available from the GRO (Scotland).

03

Asian, Asian Scottish or Asian British

A

Indian

B

Pakistani

C

Bangladeshi

D

Chinese

Other Asian - Specify

It is important that any other write-in values used are recorded. Councils may wish to code these other categories using the full list available from the GRO (Scotland).

04

Black, Black Scottish or Black British

A

Caribbean

B

African

Other Black - Specify

It is important that any other write-in values used are recorded. Councils may wish to code these other categories using the full list available from the GRO (Scotland).

05

Other Ethnic Background

Any - Specify

It is important that any other write-in values used are recorded. Councils may wish to code these other categories using the full list available from the GRO (Scotland).

99

Information not provided

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

RELIGION

Table Reference:

Table 1.8

Source(s):

Scottish Census 2001 (code list only)

Purpose:

Service allocation and equal opportunities monitoring.

Overall Definition:

This is a statement about current affiliation, if any.

For many people a statement about their religion will be an essential part of their identity. It is important that people choose their own description, as the way they wish to be regarded may influence their views and consequently their needs.

Code

Value

Definition

01

None

Atheist, Agnostic or No Religious Affiliation

02

Church of Scotland

03

Roman Catholic

04

Other Christian (specify)

It is important that any other write-in values used are recorded. Councils may wish to code these other categories using the full list available from the GRO (Scotland).

05

Buddhist

06

Hindu

07

Muslim

08

Jewish

09

Sikh

10

Another religion (specify)

It is important that any other write-in values used are recorded. Councils may wish to code these other categories using the full list available from the GRO (Scotland).

99

Information not provided

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

PREFERRED FIRST LANGUAGE

Table Reference:

Table 1.9

Source(s):

Scottish Census 2001 (code list only)

Purpose:

Required for effective communication with the person.

Overall Definition:

First language is described as the person's language of preference. It is important that persons provide this information themselves.

Code

Value

Definition (not required)

01

Arabic

02

Bengali

03

Cantonese

04

English

05

French

06

Farsi

07

Gaelic

08

German

09

Greek

10

Gujarati

11

Hindi

12

Hakka

13

Italian

14

Norwegian

15

Punjabi

16

Spanish

17

Turkish

18

Urdu

19

Other (specify)

It is important that any other write-in values used are recorded.

99

Information not provided

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

PREFERRED COMMUNICATION METHOD(S)

Table Reference:

Table 1.10

Source(s):

Social Care Data Standards

Purpose:

Required for effective communication with the person.

Overall Definition:

Where a person does not rely on speech as their main method of making themselves understood and/or for understanding others - a note of other methods of communication may be required.

It is important that staff and the services provided to people are sensitive to people's different methods of communication and that staff involved with the person are 'alerted' to the need, in some instances, to ensure additional support.

Code

Value

Definition (not required)

01

Clear speech

Speaking clearly is one of the most effective and common ways of communicating with people who have an acquired hearing loss. There are several points to consider:

• Check with the person what is the best position for you to be in
• Avoid noisy places and background noise
• Hold a conversation in good light - this allows faces to be seen clearly.

People with poor sight often function better in strong, even light, although some will prefer dim lighting. Adapt the conditions to suit the individual

Speak to the person clearly and a little slower - don't shout

02

Communication based on the alphabet

• Finger spelling
• Deaf/blind manual alphabet
• Block

03

Communication based on sign language

• British Sign Language or BSL
• Visual frame signing/Close signing
• Hands-on signing
• Makaton
• Sign-Supported English

04

Communication using text

• Large Print
• Braille and Moon

05

Communication using objects and symbols

• Objects of Reference
• Blissymbols
• Rebus symbols

06

Communication based on body language and touch

• Body language
• Tadoma

07

Other preferred communication method(s)

Allow for write-in values.

99

Preferred communication method(s) are not known

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

EMPLOYMENT STATUS

Table Reference:

Table 1.12

Source(s):

Social Care Core Information Requirements Department of Health 2001; Scottish Household Survey

Purpose:

A key item in designing a support plan and likely to be part of the performance monitoring framework.

Overall Definition:

Employment status indicates the person's economic position in the labour market in terms of whether he or she is currently employed in paid work, seeking to be employed in paid work or, either by choice or age or other restrictions, not economically active.

Code

Value

Definition

01

Regular Paid Employment - Full-time

The person is in paid employment in their main job and works the standard full-time hours for the job (excluding overtime and meal breaks). Full-time employment usually involves working in the job for 31 hours or more each week, but also includes occupations where the standard full-time hours are less than 31 hours per week and are fully worked (e.g. certain academic posts). (For Benefit purposes 16 hrs or more a week is full time).

Also include employees who meet the above criteria and are:

2. on maternity leave, sick leave or unpaid leave and are due to return to work,
4. in supported employment.

02

Regular Paid Employment - Part-time

The person is in paid employment and works less than the standard full-time hours for the job (excluding overtime and meal breaks). Part-time employment usually involves working in the job for less than 31 hours each week, but excludes occupations where the standard full-time hours are less than 31 hours per week and are fully worked (e.g. certain academic posts).

Also include employees who meet the above criteria and are:

• on maternity leave, sick leave or unpaid leave and are due to return to work
• in supported employment

03

Self-employed

The person's main income derives from work on his/her own behalf, where he/she has financial and managerial control over the work activities and where he/she is not considered an employee of an external company or organisation.

04

Looking after home/family

The person's main occupation is looking after the home and/or family (housekeeping, childcare etc).

05

Engaged in Voluntary Work (unpaid)

The person is participating in the work of a voluntary agency or group on an unpaid basis (full or part time).

06

Unemployed

The person is of employable age and fit for work but is not employed.

07

Unemployed - not seeking work (not by choice)

For medical or social reasons the person is not available for or seeking employment (e.g. on incapacity benefit).

08

Full time education (pupil or student)

The person attends an educational course for more than 19 hours per week (primary, secondary, further or higher education). (Full-time advanced and non-advanced education have special rules that apply in Scotland).

09

Retired

The person no longer works.

10

Not applicable

E.g. serving a custodial sentence.

99

Not known

There is insufficient information available to make a classification under this data item.

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

ACCOMMODATION TYPE

Table Reference:

Table 1.13

Source(s):

Various - Scottish Executive Development Department, Scotspen, Homelessness Task Force

Purpose:

Local and national management information.

Overall Definition:

The type of accommodation in which the person is normally resident - from mainstream housing through supported accommodation, to residential care and institutions. This field will normally be associated with start/end date fields, so that a history of movements between accommodation types is available.

Code

Value

Definition

01

Homeless

A person without accommodation which he or she is able to occupy legally or without risk of violence or, if overcrowded, without danger to health.

Note: this is narrower than the legal definition of "Homeless persons and people threatened with homelessness" under the Housing (Scotland) Acts 1987 and 2001. For example, people likely to become homeless with two months will be currently in other types of accommodation and should be coded there. Other data items in the minimum data set, such as client-group and needs, may pick up their homeless or near-homeless legal status.

Exclusions (to be coded under their current accommodation type):

• Persons staying in institutions only because they have nowhere else to stay;
• Tenants/owner-occupiers likely to be evicted (within 2 months);
• Persons with only short-term permission to stay, such as those moving around friends'/relatives' houses without stability;
• Persons involuntarily sharing accommodation with another household on a long-term basis in unreasonable housing conditions (eg. overcrowding).

Sources: Housing (Scotland) Acts, 1987 and 2002; Scottish Executive 2002: Helping Homeless People - An Action Plan for Prevention and Effective Response, Homelessness Task Force Final Report

More detailed Homelessness categories should be selected from Table (i) below.

02

Mainstream Housing

The accommodation occupied by the person is not specifically provided in response to assessed social or medical care needs. Mainstream Housing includes moveable homes.

The specific type of Mainstream Housing should be selected from Table (ii) below.

03

Special housing

Housing with specific physical features to facilitate use by people with disabilities.

The specific type of Special Housing should be selected from Table (iii) below.

04

Sheltered Housing

Sheltered Housing is a form of Housing with Support, however it is sufficiently distinguished from other supported accommodation to merit a separate category.

Sheltered Housing is distinguished from Care Homes by the following criteria:

2. Not currently registered, but at some point after 1.4.02 the care/support element will be registerable by the Regulation of Care Commission but in a different category to Care Homes;
4. Sheltered Housing occupants are owners or tenants, not simply occupants of property owned or rented by the provider.
6. Care is not "inextricably linked to the accommodation" residents are charged separately for accommodation, living costs and care and support.

Very sheltered housing generally has all the features of sheltered housing but will usually also have special bathroom facilities and a greater level of care and support including the services of extra wardens to provide 24-hour cover, full-time carers or domiciliary assistants and the provision of at least one meal a day.

The specific type of Sheltered Housing should be selected from Table (iv) below.

05

Supported Accommodation

Accommodation with staff support available.

In supported or residential rehabilitation accommodation the care given is not inextricably linked to the accommodation itself; residents in housing with support can refuse access to the home, choose whether to receive care or not and choose who they wish to receive care from.

Although most forms of supported accommodation are not currently registered, at some point after 1.4.02 the care support will become subject to registration by the Regulation of Care Commission (but in a different category to Care Homes).

Some residents are owners or tenants, but others will be occupants of property owned or rented by the provider.

The specific type of Supported Accommodation should be selected from Table (v) below.

06

Specialist rehabilitation units

Staffed units with a remit for the long-term rehabilitation of people with drug and/or alcohol problems or mental health issues.

The specific type of Specialist Rehabilitation Unit should be selected from Table (vi) below.

07

Registered Adult Care Homes

Registered Care Homes for all client-groups, except children. Note: A "care home service" is a service that provides accommodation, together with nursing, personal care or personal support, for persons by reason of their vulnerability or need (Regulation of Care Act 2(3)).

The provision of nursing care or personal care is inextricably linked to the accommodation, meaning that the resident cannot live in that accommodation without receiving care either directly from or organised by the provider of that accommodation. They cannot choose not to have care, or to have care from another source instead of - rather than as well as - from the provider. (SE Regulation of Care Project, 9.10.01 letter to Local Authorities).

The specific type of Specialist Registered Adult Care Home should be selected from Table (vii) below.

08

Registered Child Care Accommodation

Registered Care Homes for children and young people up to the age of 17 (see definition for code 07 above)

The specific type of Specialist Registered Child Care Accommodation should be selected from Table (viii) below.

09

NHS Facilities/ Hospitals

Long stay in-patient facilities providing continuing care to people as their normal place of residence.

A hospital is an institution which is managed, staffed and equipped for the provision of health care services. Hospitals comprise clinical facilities for the diagnosis and treatment of disease. A clinical facility is a room, suite of rooms, or a vehicle, equipped and available for clients/patients to receive health care.

(ISD Definitions & Codes for the NHS in Scotland - 5th update February 1997)

The specific type of NHS Facility/Hospital should be selected from Table (ix) below.

10

Penal Institutions

A secure establishment where individuals are incarcerated to serve a determinate or life sentence following criminal conviction. An institution is considered to be a penal establishment if it is used to accommodate convicted prisoners or people that are remanded in custody by order of a Court. Where secure hospital facilities are used to accommodate a sentenced prisoner, these are also to be considered as penal establishments.

The specific type of Penal Institution should be selected from Table (x) below.

99

Not known

Accommodation type is not yet known.

Code

Description

Definition

01

Homelessness, type unspecified

Further information on the type of homelessness accommodation is either not available or not required.

02

Rough Sleepers

Persons without shelter of any kind and who are sleeping rough.

03

Other Roofless

Other persons without shelter of any kind, including victims of fire and flood, and newly-arrived immigrants (SE 2002).

04

Squatting

Persons living in empty accommodation illegally.

05

Emergency/ temporary accommodation

Persons living in emergency and temporary accommodation provided for homeless people. Examples include night shelters, hostels and refuges (SE 2002). Excludes refuges for women at risk of domestic violence (code 06)

06

Women's refuges

Emergency or crisis accommodation, usually with shared facilities, provided specifically for women [with or without children] escaping or at risk of domestic violence. Eg. Women's Aid.

07

Bed & Breakfast

Persons and/or households with nowhere else to stay residing in other accommodation which is unsuitable for long-stay. Eg. Bed & Breakfast premises. (SE 2002, amended)

08

Young people asked to leave

Young people under the age of 18 asked to leave the family home (SE 2002)

09

Unable to secure entry

Persons with accommodation they are unable to secure entry to or use. Eg. people whose accommodation is a caravan or boat but they have nowhere to park it.

Code

Description

Definition

01

Unspecified

Detailed information is not available or not required.

02

No adaptations

03

With adaptations

Adaptations to property which are both temporary and permanent in nature.

04

Barrier Free Housing/Lifetime Homes

Individual houses built to a standard that easily accommodates adaptation for a resident with a disability and with built-in 'visit ability' for people in wheelchairs even when they are not adapted. Design guidelines must incorporate: a level or gently sloping approach; the potential for an accessible lift (where applicable) that can be added later; flush thresholds at the entrance and a minimum clear door opening of 800mm; Internal door openings of at least 750mm; circulation space in halls etc. with a minimum width of 900mm; WC and living room at entrance level; provision for access to other storeys; bathroom designed for use by wheelchair user; at least one accessible double bedroom, ideally next to the bathroom.

[Innovations in Social Housing]

Code

Description

Definition

01

Unspecified

Detailed information is not available or not required.

02

Amenity Housing

Individual housing for older people, including all of the physical features of sheltered housing but not a warden or other support.

03

Wheelchair Accessible Housing

Individual housing specifically designed for wheelchair users. It is built or adapted to give extra floor area, whole house heating, and special bathroom, kitchen and other features [SEDD]

04

Ambulant disabled housing

Individual housing for ambulant disabled people. It is built or adapted to general needs housing standards but has a level or ramped approach, WC and bathroom at entrance level and other special features [SEDD]

05

Other specially adapted housing

Dwellings with other adaptations/design features. Users of this code are encouraged to provide a free-text description.

Code

Description

Definition

01

Unspecified

Detailed information is not available or not required.

02

Extra Care Housing

Extra Care Housing provides 24-hour care and a full meals service for very frail older people within a housing setting. The characteristics are the same as Very Sheltered Housing (see below) except that the responsibility for the provision of care is transferred to the housing provider (usually a housing association) by contractual arrangement, and care is provided directly to residents. Extra care housing is likely to be registered and residents may have occupancy agreements and not tenancies (although they may have tenancy rights).

03

Very Sheltered Housing

Very sheltered housing generally has all the features of sheltered housing (defined below) but will usually also have special bathroom facilities and a greater level of care and support including the services of extra wardens to provide 24-hour cover, full-time carers or domiciliary assistants and the provision of at least one meal a day.

An important element is that such housing offers extra support whilst at the same time maximises independent living for the residents, all of whom should have tenancies and not occupancy agreements.

04

Integrated Very Sheltered Housing / Shared Housing Plus

These are developments, which contain a mix of sheltered and very sheltered (e.g. in a development of 30 units, 10 to 15 will house older people assessed as in need of very sheltered).

This type of accommodation is designed to allow older people to remain in their own home up to the point that they require hospitalisation. If tenants require more support they are not required to move house, as the additional communal facilities are in place should they be required. Day care, respite places, and other services may be included that can be offered to older people in the community as well as to tenants.

05

Sheltered Housing

Sheltered housing residents live mostly in individual flats (some are shared), based on standards for general needs housing but with the addition of features that make the accommodation safer and easier to use for older people or people with disabilities, particularly those who are frail. This includes an alarm system, some communal facilities such as a common room and usually also a laundry and guestroom, and often (but now not always) provision of a warden services. Which can be provided as:

• resident warden with 24 hour cover and additional staff;
• resident warden with 24 hour cover;
• resident warden cover during office hours and mobile emergency warden service out of hours;
• warden based on site during office hours and mobile emergency wardens service out of hours;
• mobile warden service only.

Code

Description

Definition

01

Unspecified

Detailed information is not available or not required.

02

Hostels

A recent study by Ann Rosengard Associates for the Scottish Executive stated that there is no single agreed definition of hostel. [CRU 2001]

SCOTSPEN (last updated in 1998) defined a hostel categorised as supported accommodation as having to satisfy 2 main principles:

• Sharing - building designed to house six or more persons in either single or shared rooms, but not in self-contained accommodation
• Support - provides support from staff based in the building.

The main purpose of the hostel should be rehabilitation or resettlement within the community. Hostel accommodation is not intended for use by residents on a permanent basis. (Note: The complexities and uncertainties surrounding the definition of what constitutes a hostel are currently under discussion by a Scottish Executive Working Party on Subsidiary Legislation).

The following categories are excluded:

• Emergency/ temporary accommodation for homeless people (Table (i) code 05);
• Women's refuges (Table (i) code 06).

03

Staffed Group homes

Group homes are small communal dwellings with shared living space, a kitchen and bathroom but where each resident will have their own room or bed-sit. Typically there are no more than 5 residents per dwelling, with 24 hour on site support (plus office/staff training/meeting room).

Group homes are intended for a group of individuals who need high levels of support and who need to be provided with at least all main meals. They provide accommodation for people who are unable to live independently and have very high support needs including help with personal care.

A group home is often used by people with the same or similar type of disability, or recovering from the same health or social problem. There may be single units or several self-contained units clustered round a central administrative and support service. Accommodation should be all on one level or a lift must be provided, and be designed for full wheelchair use and users with other forms of disability (e.g. dementia, severe learning disabilities, sensory impairment).

04

Core & Cluster

Housing for people with support needs within a defined geographical area, supported by a single team of workers, and which includes a 'core' property which provides housing with a higher level of support than provided to the 'cluster' accommodation, and which also acts as an administrative base from which support is provided. The cluster accommodation, which is dispersed, is linked administratively, financially or by the management of support. Residents in the core facility may move to cluster accommodation when they are deemed to require less support.

An example would be a project for people with learning disabilities, consisting of (say) three residents in a 'core' staffed group home receiving support from staff who are on the premises 24 hours a day, and a further three non-shared houses, each with one resident receiving regular visiting support from staff based at the core property.

05

Foyers

Foyers provide, at a minimum, accommodation, training and job search facilities for young people aged 16-25 who are homeless or in housing need. The accommodation is integral to the overall support and provision, and consists of separate bedrooms with communal facilities.

Each young person should have a Personal Action Plan agreed with the housing/support provider. This plan should set out how the young person will make the transition to independence, and is a condition of continued residence in the Foyer.

06

Supported tenancies

Supervision and practical support is provided by a visiting project worker to help the tenant develop the skills (such as budgeting and cooking) required for independent living, and is withdrawn as the need reduces (Draft National Care Standards). Sometimes known as "dispersed" supported accommodation, the cluster accommodation, which is dispersed, is linked administratively, financially or by the management of support. In "group tenancies" two or more people share accommodation with support.

07

Supported landlady/resident caretaker schemes

Bed and breakfast type facilities providing low-level support.

08

Specialist facilities

Community-based, non-hospital specialist treatment facilities, usually for addiction or mental health problems.

09

Other supported accommodation

Any other supported accommodation, not covered by 01 to 07. Users of this code are encouraged to provide a free-text description.

Code

Description

Definition

01

Unspecified

Detailed information is not available or not required.

02

Addiction Rehabilitation facilities

Community-based, non-hospital specialist treatment facilities for addiction problems.

03

Mental Health Rehabilitation facilities

Community-based, non-hospital specialist treatment facilities for mental health problems.

Code

Description

Definition

01

Unspecified

Detailed information is not available or not required.

02

Registered Care Homes (single status homes)

Registered Care Homes for all client-groups, except children. Note: A "care home service" is a service that provides accommodation, together with nursing, personal care or personal support, for persons by reason of their vulnerability or need (Regulation of Care Act 2(3)).

The provision of nursing care or personal care is inextricably linked to the accommodation, meaning that the resident cannot live in that accommodation without receiving care either directly from or organised by the provider of that accommodation. They cannot choose not to have care, or to have care from another source instead of - rather than as well as - from the provider. (Regulation of Care Project, 9.10.01 letter to Local Authorities).

03

Nursing homes

This code is provided for the codification of historical data. Note: For all client-groups except children.

04

Residential Care Homes

This code is provided for the codification of historical data. Note: For all client-groups except children.

Code

Description

Definition

01

Unspecified

Detailed information is not available or not required.

02

Residential Homes for children

Registered Care Homes for children and young people up to the age of 17 (see definition above under code A).

Note: Includes: children's homes; young people's units; assessment units; close support units; residential homes for children with a disability. Excludes: Residential Schools and Secure Accommodation.

03

Residential Schools

Accommodation for children looked after away from home with education provided on the premises. Excludes Secure Accommodation.

04

Secure Accommodation

Accommodation approved by the Secretary of State for the purpose of restricting the liberty of children.

Code

Description

Definition

01

Unspecified

Detailed information is not available or not required.

02

Long-Stay NHS Facility/ Hospital - Learning Disability

A Long Stay Facility/ Hospital (Learning Disability) accommodates patients of all ages under the care of an accredited specialist in Learning Disability.

03

Long-Stay NHS Facility/Hospital - General Psychiatry

A Long Stay Facility/ Hospital (General Psychiatry) accommodates patients under the care of an accredited specialist in General Psychiatry. Such patients will usually, but not always, be under 65 years of age.

04

Long-Stay NHS Facility/ Hospital - Psychiatry of Old Age

A Long Stay Facility/ Hospital (Psychiatry of Old Age) accommodates patients under the care of an accredited specialist in Psychiatry of Old Age. Such patients will usually, but not always, be aged 65 or over.

05

Long-Stay NHS Facility/Hospital - Geriatric Medicine

A Long Stay Facility/ Hospital (Geriatric Medicine) accommodates patients under the care of a Geriatrician or GP who, in the judgement of that specialist, have ceased to receive care of a short term (or acute) nature (e.g. assessment, rehabilitation/convalescence or respite) and have started to receive long term continuing care in a Long Stay Unit for Care of the Elderly. Such patients will usually, but not always, be aged 65 or over.

Code

Description

Definition

01

Unspecified

Detailed information is not available or not required.

02

Prison

A UK adult penal establishment.

03

Young Offenders Institution

A UK penal establishment for young offenders.

Note: A young offenders institution is a prison establishment that offers secure custody for young people, usually under the age of 21 years, with a legal maximum age of 23 years in exceptional circumstances. Source: Prisons (Scotland) Act 1989.

04

Secure (forensic) locked psychiatric facility.

A locked psychiatric facility providing secure treatment for people detained in hospital as a result of, or arising from, criminal proceedings taken against them.

MINIMUM CORE DATA SET No. 1 SERVICE USER

Data Item Name:

TENURE TYPE

Reference:

Table 1.14

Source(s):

Scottish Household Survey

Purpose:

Likely to be a factor in assessment of individual need.

Overall Definition:

Tenure type indicates the basis on which an individual occupies the property in which they live.

Code

Value

Definition

01

No tenure

Persons without an address, or who are squatting:

• Rough sleepers - persons without shelter of any kind and who are sleeping rough;
• Other roofless - other persons without shelter of any kind, including victims of fire and flood, and newly arrived immigrants (SE 2002).
• Squatters - persons living in empty accommodation illegally.

02

Owned

The accommodation is owned outright, is owned subject to a mortgage/loan or is partially owned.

A

Owned Outright

The person holds full ownership of the property without mortgage, loan or shared ownership.

B

Owned Mortgaged

The person is an owner-occupier and the property is subject to a mortgage or loan secured upon it.

C

Part Owned / Part Rent

The person owns a portion of a property either outright or through a mortgage or loan secured upon it, and additionally pays a portion of rent to a landlord.

03

Social Rented

A Local Authority or Registered Social landlord owns the accommodation. The person is liable to pay rent to this organisation (regardless of whether this liability is or is not met by Housing Benefit).

A

LA Rented - Standard

Landlord is the Local Authority and the tenure is a normal lease.

B

LA Rented - Temporary

Landlord is the Local Authority and the tenure is temporary.

C

Social Housing - Temporary

The landlord is a Social Housing provider other than a Local Authority and the person has a temporary tenure.

D

Social Housing - Rented

The landlord is a Social Housing provider other than a Local Authority and the person has a permanent tenure.

04

Private Accommodation Arrangements

This includes accommodation that is rented (including rent-free) from a private landlord or letting agency, employer or household member, relative or friend of a household member, or other.

05

Tied housing

Accommodation linked to employment.

06

Institutional Living

A prisoner in a UK penal establishment; a permanent resident in a residential/nursing home or is in continuing health care.

99

Not known

Tenure type is not yet known.

MINIMUM CORE DATA SET No. 1 SERVICE USER

Name/Term

Description/Notes

Data Item Name:

DWELLING TYPE

Reference:

Table 1.15

Overall Definition:

Dwelling type is a description of the physical structure in which someone lives.

Code

Value

Definition

01

Detached House

A house not connected to another

A

Multi stories

House on two or more levels

B

Single storey

House on one level only

02

Semi-detached House

A house connected to one other only

A

Multi stories

House on two or more levels

B

Single storey

House on one level only

03

Terraced house

A house connected to several other houses

A

Multi stories

House on two or more levels

B

Single storey

House on one level only

04

Flat

Includes tenement flats; '4 in a block'; multi-story flat; flatted house.

05

Caravan/ Travelling Trailer /Portakabin

A

Static

Includes static caravans, trailers and portakabins

B

Mobile

Includes drawn caravans, trailers and portakabins, and self-powered Mobile Homes

99

Not known

Dwelling type is not yet known.