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A scottish framework for nursing in schools
SERVICE DELIVERY
9. Records, Record Keeping and Administration
Standard Statement
There are clearly defined local policies and arrangements in place to support effective and efficient management of records, record keeping and administration.
Rationale | Criteria | Achieved | Action Plan |
Best use needs to be made of skills and expertise by appropriate delegation of work to administrative, clerical and support staff. High standards of record keeping are particularly important given the multi-professional nature of work in schools and the relatively large populations that nurses may have contact with. | - Local policies and guidelines for record keeping reflect NMC requirements and best practice.
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- A consistent approach is taken to record keeping, ensuring reliable, relevant up to date information is held about individual children with particular health needs/problems and about populations within the school.
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- There is a structured approach to auditing records, using the outcomes to continually improve standards.
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- School health records are securely stored in an accessible location to support necessary access from members of the team, with adequate administrative support to ensure safe storage and retrieval when required.
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- There are procedures in place to ensure the safe and secure transport of records between locations.
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- Administrative, clerical and support staff are available to provide support to the school team in line with the competency framework. Such support will include, record storage and retrieval, making appointments and secretarial support.
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- There is a reliable hand-over of records and relevant information from the health visitor to the school nursing team and between school nursing teams when children move schools.
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- Protocols are agreed between NHS Board and Education Authority on the effective sharing of information, taking account of the need for confidentiality and data protection.
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